El Sistema Oklahoma Inc
3220 Quail Springs Parkway
Oklahoma City OK 73134-0000
Tax Exempt Status Public Supported Charity
Mission Statement El Sistema Oklahoma’s mission is to serve the community by engaging children within an ensemble-based music program so they can share the joy of music-making and grow as responsible citizens. We aim to transform the lives of children through music.
Contact Information
Contact Name Kim Wilson
Contact email Kim Wilson kim@elsistemaok.org
Address 3220 Quail Springs Parkway
Oklahoma City, OK 73134 0000
Phone (918) 7799455
Fax 405-6043572
County County
How to Give
Donate with Credit Card https://www.elsistemaok.org
Other ways to donate, support or volunteer
Financial donations can be made to El Sistema Oklahoma’s office (3220 Quail Springs Parkway OKC 73134), via our website at www.elsistemaok.org or by contacting Jayme Kelton, at jayme@elsistemaok.org or 405-250-2811. Additionally, El Sistema Oklahoma accepts donations of instruments that are high-quality and in good repair. Instruments needed include violin, viola, cello, bass, flute, clarinet, trumpet, trombone, horn, tuba and percussion. Currently, we are not accepting donations of pianos of any kind.
 
El Sistema Oklahoma volunteers are a community of caring adults who wish to use their time and talents to positively impact the children in the program. No musical experience is necessary, just a heart for kids. Opportunities are flexible and are designed to be considerate of the scheduling and physical needs of the volunteers. Volunteers can choose to help daily, weekly, monthly or on any other schedule that works for them. Our opportunities and needs change frequently and the most accurate information about volunteer opportunities can be found on our website at www.elsistemaok.org or by calling Kim Wilson, Executive Director, at 405.505.1494 or by email at kim@elsistemaok.org.
Financial Summary
 
 
Projected Revenue $550,000.00
Projected Expenses $550,000.00
History and Background
Year Founded 2013
IRS Ruling Year 2015
State Registration Expiration June 2020
Statements
Mission El Sistema Oklahoma’s mission is to serve the community by engaging children within an ensemble-based music program so they can share the joy of music-making and grow as responsible citizens. We aim to transform the lives of children through music.
Background We provide world-class music education and critical social support to children in Oklahoma City Public Schools, who would otherwise not have the opportunity to experience the transformational power of music in their lives without El Sistema Oklahoma (ESO). Music is our tool to chart a path to life-long success. Children attend El Sistema Oklahoma daily, after-school until 6pm. Through our rigorous music curriculum and social/emotional support system, children who formerly were labeled as at-risk, find they can achieve all their hopes and dreams by applying the daily lessons they learn in the orchestra to all aspects of their lives. All children in the program learn to play an orchestral instrument and perform as a member of one of our youth symphony orchestras. Our entire after-school program (instruments, transportation, instruction, social support, academic tutoring, & all materials) is provided free of charge to our families. Children are not auditioned and do not need any prior musical experience to join the program. We aim to serve children who would otherwise not have access to exceptional after-school activities. Less than 1% of ESO children say they would have the opportunity to make music without ESO. More than 81% of the families qualify for the free/reduced meal program. What distinguishes our work from the work of a regular youth orchestra, is we do not limit our scope to only focus on achievement in music. We also coordinate needed services for children and communicate with their families and teachers regarding behavior and academics. We meet every day after school until 6 p.m. In the 2019-2010 school- year, 220 children, grades 3-12, within Oklahoma City Public Schools district are being served. Children receive 300 hours of music instruction and 150 hours of academic support each year. ESO children learn how to succeed by being immersed in a vibrant and supportive environment, while they learn a new skill that brings them joy, hope and membership in a successful community. Once they see success at their music, this success begins to permeate all other areas of their lives.
Impact
El Sistema Oklahoma has a multi-year research project currently underway. Our first two years’ data is available on our website. We utilize a set of parent surveys and participant surveys conducted annually for direct program review by constituents and generic instruments like the KID-KINDL to track progress and evaluate our effectiveness in reaching our stated program goals. New for 2016-2017, we conducted the Flourishing Children Project Survey to measure our program and children against positive youth development indicators and implemented a tiered sight-reading assessment to gauge our progress on implementation of aural-based instruction. Our most recent results from 2016, indicate that:
 
  • 96% of parents/guardians rate the overall El Sistema Oklahoma program as Excellent. 4% rate the program as Good. There are no ratings lower than Good.
  • 94% of parents/guardians agree that El Sistema Oklahoma has helped their child be successful at school.
  • 97% of parents/guardians agree that El Sistema Oklahoma has helped their child be successful in other aspects of life.
  • 96% of parents/guardians agree that El Sistema Oklahoma has made a positive impact on their family (4% did not know; no parent/guardian said that ESO was having a negative impact)
  • 82% of parents/guardians, who noted their child needed to make improvements at school, agree that their child has done so since attending El Sistema Oklahoma.
  • 93% of parents/guardians agree that their child has become more confident in his/her ability to be successful in any endeavor since starting at El Sistema Oklahoma.
  • 34% of kids say they would be at home alone if they weren’t at El Sistema Oklahoma. But even more startling is that only 1% of the kids report that they would have the opportunity to make music if they weren’t at El Sistema Oklahoma.
 
To see videos of our children and their success, see our website at www.elsistemaok.org
Area Served
Area Served
Geographic Area Served
Oklahoma City - NW
El Sistema Oklahoma serves children within the Central & Northwest Oklahoma City area. The children reside and attend school within 2.5 miles of the El Sistema Oklahoma site located at First Presbyterian Church, 1001 NW 25th Street.
Service Categories
Secondary Organizational Category Arts,Culture & Humanities/Music
Tertiary Organizational Category Arts,Culture & Humanities/Arts Education
Programs
Description All program services are provided free of charge to El Sistema Oklahoma (ESO) children. Children attend ESO daily, after-school until 6pm, approximately 140 days a year. The daily schedule begins with children transported from their school to the ESO site. Arrival at program is followed by a healthy snack and supervised homework time. The music part of our day includes two classes that rotate between direct instrument instruction, orchestra rehearsal, music literacy, world music, and music composition. Children perform in one of our four, full orchestras and a small chamber ensemble. This combination of music instruction ensures they gain the necessary skills to perform well on their instrument and begin to make and perform their own music. Our curriculum is aimed at inspiring children to learn important skills like the value of hard work, perseverance, teamwork, and leadership. These skills are learned through music but apply in all aspects of their lives.
Strategy
Population Served Children and Youth (0 - 19 years) At-Risk Populations
CEO/Executive Director
CEO/Executive Director Kim Wilson
Start Date May 2019
Email kim@elsistemaok.org
Experience


Senior Staff
NameTitle
Jayme KeltonSite Director
Staff
Number of Full-time Staff 3
Number of Part-time Staff 4
Number of Contract Staff 41
Number of Volunteers 50
Staff Retention Rate 66
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Organizational Plans
Fundraising Plan Under Development
Communication Plan Under Development
Strategic Plan Under Development
Management Succession Plan Under Development
Organization Policies and Procedures Under Development
Collaborations
In Fall 2015, undergraduate students from Oklahoma City University, began meeting on-site as part of their coursework and required observations, providing an urban learning lab for these pre-service teachers. 38% of the ESO faculty are students from Oklahoma City University (OCU). Another 8% of ESO faculty are faculty from the university. Our executive offices are located on the campus of OCU and the university provides a tenured-track music education professorship to work in conjunction with our program, all in-kind. ESO and OCU have joined together to create two, additional joint positions between our organizations. St. Luke's United Methodist Church provides use of three church vans for additional transportation support and shares costs for our daily food with their children's center, which is co-located at the same site as ESO. St. Luke’s provides critical operational support like moving trucks and facility support. The largest base of program volunteers come from the St. Luke’s church family. Other collaborations have taken place with the Oklahoma City Philharmonic Society of Strings, which has provided volunteers to help with the ESO summer program. The Society of Strings volunteers continue to serve with our largest orchestra on a weekly basis.
Awards
Awards
Award/RecognitionOrganizationYear
ONE Award Finalist-Education CategoryOklahoma Center for Non-Profits2016
Community Service AwardInterfaith Alliance of Oklahoma2019
Board Chair
Name Mrs. Cathy Busey
Company Affiliation Retired
Term Jan 2017 to Dec 2020
Email cbusey@buseygroup.com
Board of Directors
List Current as of Jan 01, 2019
Board of Directors List
NameAffiliationStatus
Rev. Brian BakemanOK United Methodist ConferenceNonVoting
Mrs. Cathy BuseyRetiredVoting
Mr. Phil G. BuseyDelaware Resources GroupVoting
Mr. Philip BuseyVoting
Ms. Sunny CearleyGreater OKC ChamberNonVoting
Mrs. Lori Dickinson BlackEdmond Public Schools FoundationNonVoting
Mrs. Susan FrankRetiredNonVoting
Rev. Phil GreenwaldVoting
Dr. Cory NagodeINTEGRISNonVoting
Mrs. Kristi NagodeCommunity VolunteerNonVoting
Dr. Mark ParkerVoting
Mr. Jerry PlantMark I Asset MangementNonVoting
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation No
Constituency Includes Client Representation No
Written Board Selection Criteria? Under Development
Current Fiscal Year
Fiscal Year Jan 01, 2019-Dec 31, 2019
Current Year Budgeted Total Income $550,000
Current Year Budgeted Total Expenses $550,000
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Expense Allocation
Fiscal Year201720162015
Program Expense$366,948$453,234$8,899
Administration Expense$5,053$1,985$239
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses0.861.2411.74
Program Expense/Total Expenses99%100%97%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201720162015
Total Assets$155,827$209,335$99,058
Current Assets$133,125$209,335$99,058
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$155,827$209,335$99,058
Solvency
Short Term Solvency
Fiscal Year201720162015
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201720162015
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201720162015
Top Funding Source & Dollar AmountContributions $318,494Contributions $565,496Contributions $107,275
Second Highest Funding Source & Dollar Amount -- -- --
Third Highest Funding Source & Dollar Amount -- -- --
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? No
Comments on Financials
CEO/Executive Director/Board Comments

Founded in 2013, El Sistema Oklahoma originally operated as a mission of St. Luke’s United Methodist Church in partnership with the Wanda L. Bass School of Music at Oklahoma City University. From 2013 through 2015, El Sistema Oklahoma’s financial reporting was processed by St. Luke’s United Methodist Church in a restricted fund for use EXCLUSIVELY by El Sistema Oklahoma. No church expenses or church administration has been attributed to the El Sistema Oklahoma fund that resides at St. Luke’s United Methodist Church. The fund reflects only direct income and expenses related to the operation and programming for El Sistema Oklahoma. This fund is audited annually as part of the church audit.

El Sistema Oklahoma incorporated in 2014 and in June 2015, we received our 501(c)(3) status from the IRS (#47-1650812). A separate bank account and financial accounting system were implemented for El Sistema Oklahoma. El Sistema Oklahoma continues to operate in partnership with St. Luke’s United Methodist Church and the restricted fund at St. Luke’s continues to document significant income and expenses related to the direct programming and services of El Sistema Oklahoma. Additionally, El Sistema Oklahoma has entered into a service agreement with St. Luke’s United Methodist Church for payroll services and program support services. El Sistema Oklahoma does not pay administration costs to the church for this service. This agreement is available upon request.

The evolution of our organization is evident in the financial reporting as we have grown significantly since opening in 2013. 2016 represents the first full operating year under our own 501(c)(3) status.  2018 financial statements are currently being audited by Hogan & Taylor.

For maximum transparency, we have provided the available financial reports from the 501(c)(3) and the financial reports from the restricted fund at St. Luke’s United Methodist Church. We have secured outside expertise to ensure that we are meeting our obligations to donors and for reporting purposes.

We welcome any questions regarding our activities or our reporting. We acknowledge that our circumstances are unusual but we attribute a large part of our success to leveraging resources to maximize efficiency and missional impact. We want our community to have complete confidence in our organization to deliver our mission of transforming the lives of children through music.

Foundation Staff Comments
All prior year financial information is from the IRS Form 990s.
 
Contributions may include foundations and corporations when the breakout was not available.
 
The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.
 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.
Address 3220 Quail Springs Parkway
Oklahoma City, OK 73134 0000
Primary Phone 918 7799455
Give with Credit Card https://www.elsistemaok.org
CEO/Executive Director Kim Wilson
Board Chair Mrs. Cathy Busey
Board Chair Company Affiliation Retired