Oklahoma City Handbell Ensemble, Inc.
PO Box 20857
Oklahoma City OK 73156-0857
Tax Exempt Status Public Supported Charity
Mission Statement Oklahoma City Handbell Ensemble is committed to advancing the musical art of handbell/handchime ringing through concerts, education, and community.
Oklahoma City Handbell Ensemble 2016
Contact Information
Contact Name Jeremy Springer
Contact email info@okcbells.com
Address PO Box 20857
Oklahoma City, OK 73156 0857
Phone (405) 757-4643
County Oklahoma
How to Give
Other ways to donate, support or volunteer Donations may be made by cash, check, or credit card. Check and credit card donations can be made by mail to our PO Box or online using our secure website. Cash donations are accepted in person at events or concerts. Our volunteer opportunities are available during our concert seasons.
Financial Summary
 
 
Projected Revenue $22,155.00
Projected Expenses $24,123.00
History and Background
Year Founded 2011
IRS Ruling Year 2014
State Registration Expiration Jan 2017
Statements
Mission Oklahoma City Handbell Ensemble is committed to advancing the musical art of handbell/handchime ringing through concerts, education, and community.
Background
The Oklahoma City Handbell Ensemble originated in January 2008 when ringers in the Oklahoma City metropolitan area felt the need to expand their abilities and help further the art of handbell ringing.
 
The first choirs were called the OKC Ringtones and Bronze Tapestry until October 2011 when the ringers formed the current Oklahoma City Handbell Ensemble, Inc., an Oklahoma non-profit corporation with a governing board of directors. In mid-2013, the board of directors began the process of becoming an IRS 501(c)3 organization; and the Ensemble was granted this designation in the summer of 2014. In the summer of 2015, OCHE began creating educational opportunities for ringers and directors in Oklahoma; part of this endeavor included continuing the work Central Oklahoma Ringers & Directors (CORD) after their disbanding.
 
Over eight years of ringing, performances have been held in a variety of venues allowing ringers to explore a broad range of music from sacred, secular, classical, and pop styles.
Impact
As Oklahoma City's only community handbell ensemble, OCHE has enriched the lives of audiences across central Oklahoma through musical performance.
 
In the past year, OCHE has primarily reinforced our organization structure with donor/accounting systems upgrades, board member training, and completing an inventory of our extensive music library. We successfully produced our first handbell education workshop.
 
In the year to come, we are excited to broaden our performance area with a tour to the northeast quadrant of Oklahoma and Missouri. We are excited to welcome a new music director to the Ensemble in 2016. We will also continue to provide cost-efficient workshops for handbell ringers, directors, and the public.
Needs
Currently, OCHE is borrowing the essential equipment needed to fulfill our mission statement – handbells. In the months to come, we will begin an equipment campaign to secure the funds necessary to purchase all of our equipment. With our gear, we will be able to perform and educate with no restriction on availability from our current loaning organization.
 
OCHE generates funds for our outreach and performance through support from the general public (90%) and dues paid by each ringer (10%). With continued support from the general public, our ringers can master more music for performance and learn new techniques that we teach at our workshops and festivals.
 
OCHE does accept in-kind donations of percussion musical instruments, printing services, and rehearsal space. Our primary in-kind donations are from businesses, churches, and community spaces that allow us to share our music with everyone. We are always looking for new and exciting places to perform and educate the public about handbells and music.
CEO/Executive Director Statement

Almost anyone can pick up a bell and ring it. There are many that do just that across the country during the Salvation Army’s Red Kettle Campaign in the weeks between Thanksgiving and Christmas. The Oklahoma City Handbell Ensemble strives to take handbells not just to a level of playing an instrument but beyond to enjoyable performances. They have participated in the Red Kettle Campaign for the Salvation Army and bring small ensembles of five to six individuals to ring Christmas tunes, drawing people to the kettle and ultimately encouraging more than average donations for the kettles. This is one of the ways that handbells have been used to reach out to the community. Education for area handbell choirs in the form of workshops are also offered to encourage learning new and exciting techniques and reinforcing healthy habits already established.

In addition to reaching out to the community, the ensemble challenges it’s artists with music that is not typically rung in a church choir, which is where many people get their start in handbell ringing. Pushing artists to the edge of their comfort zones in an environment that is safe and encouraging allows the musicians to grow in their capabilities. There is not another organization within 100 miles of our home base offering handbell ringers the opportunity to explore techniques and ring with an accomplished set of musicians like OCHE has to offer. The uniqueness of OCHE is what draws people to the concerts as well as artists to the ensemble.

Board Chair Statement

When I joined the organization in August of 2015 I very quickly became interested in becoming involved in the inner workings of the organization. With a degree in educational administration, I soon found myself elected to the board and asked to serve as the president of the organization. In many ways overseeing the business part of the organization is similar to running a private school. Non-profits operate on limited budgets and rely heavily on developing a strong donor base that can be counted on for contributions.

Relationships with donors and members of the organization alike must be cultivated with care over time, to build trust and confidence in the organization. This can seem quite challenging when the organization is poised for growth and in need of funding to provide for that growth but the donation base has not yet been convinced of the worthiness of the organization. As OCHE sets out for this next fiscal year, it is a goal to prove that our non-profit is indeed worthy of investment, both in time and financial capacities.

Handbells have been a part of my musical life since I was in middle school. I enjoy being able to ring with a group of talented artists as we strive to make OCHE the best organization it can be.

Area Served
Area Served
Geographic Area Served
Oklahoma - Statewide
We support the education of handbell musicians and artists across the state of Oklahoma. We also perform as an Ensemble across the state of Oklahoma and in our neighboring states of Kansas, Missouri, Arkansas, and Texas.
 
Our base of operations for all education and performance opportunities is in Oklahoma City. 
Service Categories
Secondary Organizational Category Arts,Culture & Humanities/Performing Arts
Tertiary Organizational Category Arts,Culture & Humanities/Arts Education
Programs
Description
Our handbell education program is designed to help further the knowledge and artistry of handbell ringing by producing workshops for those currently ringing handbells or for those wishing to begin a life of handbell ringing.
Our cost-efficient workshops are designed to introduce new techniques and ideas, reinforce proper and ergonomic ringing technique, and support the general music educational needs of those attending.
 
Our members run our handbell education program by volunteering their time to produce all aspects of our workshops and other educational opportunities throughout the year.
 
We can provide our educational opportunities with a small budget thanks to the generous support of the faith community that allows us to use facilities for little to no cost. The main costs associated with any education event is the advertising of the events and any needed equipment we must rent.
Strategy
Population Served Adults Adolescents Only (13-19 years)
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program. By the end of any workshop or educational event, we want 80% of ringers to have learned a new technique, 50% to leave with a renewed passion for their instrument/art, and 100% to have had an exciting day of learning.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state. Our long-term goal is to continue the educational opportunities for those currently ringing handbells in Oklahoma. We want to see Oklahoma handbell ringers become handbell musicians thus raising the art of handbell ringing to a new height in our state.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
All workshop and education event attendees are asked to complete a survey at the end of the day. The survey results are tabulated against our three goals to see if we achieved success. Any general comments are followed up after the event to see about adjusting classes, programs, or services to better the next event.
 
After workshop events, we contact a select number of directors whose ringers attended to see if they notice any improvement in ability or if they shared what they learned at the workshop.
Description
Our handbell performance program is how most people know OCHE.
 
We produce at least two concert series every year – one in the spring (April to May) and one in the holiday season (December). Our venues are all over Oklahoma with at least one being in central Oklahoma each season. 
Strategy
Population Served Adults Families General/Unspecified
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Our holiday season audiences always leave energized and excited for the holidays ahead. Audience members love the sing-a-longs and audience interaction during our festive holiday concerts series.
 
Our spring concert season audiences get a different experience of handbell performance and music literature. From classical music transcribed for handbell performance to a new composition exclusively for handbells, audiences see the dynamic range of music that handbells can provide.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
We want everyone to see the art and musicianship of handbell performance as a high art form. Our concert audiences primarily consist by those who have previously been exposed to handbells (85%); however, our concerts always have some attendees who are new to the art and excitement of handbells (15%).
 
We would like to be able to entertain and educate audiences across Oklahoma and the region by offering free to low-cost ticket concerts.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. We monitor this program success by gathering attendance during our concerts. We also have a meet-and-greet period after each concert where ringers ask some questions to gauge how the audience enjoyed the concert or performance while the ringers answer all of the great questions from the audience.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.
Since 2008, our audience attendance has risen by at least 18% each season. We currently play for audience numbering 80-100 people. We have seen a 40% increase in our returning audience members.
 
We have performed as special guest performers for audiences of 4,000+ as part of other organization's concert series.
Description
Our community enrichment is to the broader Oklahoma community and not just the Oklahoma handbell community.
 
We volunteer for other organizations providing time, manpower, or a fun musical treat to help benefit their cause. 
Strategy
Population Served General/Unspecified
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program. We have helped churches build their handbell programs through performance and educational outreach, we have helped other non-profits with fundraising through performance, and we help schools with educational components that tie into their current curriculum (and are just plain fun!).
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
We want the community of central Oklahoma to know that we support the lives of every resident and the prosperity of every business and non-profit.
 
While we ask for support from the public to make our mission and goals achievable, we believe in giving back to the same community through our time and talents. 
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. We are not able to monitor this program for overall success. We monitor if a particular volunteer opportunity was successful with feedback from the organization receiving our support.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.
We have helped revitalized a handbell program at a church in a small eastern-Oklahoma city; their congregation now gives funds to help their handbell ministry thrive.
 
We have worked with music education teachers to educate elementary-age children on handbells and the teamwork involved in ringing. These education events also tie in general music education such as beat value and musical expression.
Comments on Programs
CEO/Executive Director/Board Comments

As OCHE continues to advance their abilities and make performances new and entertaining for audiences, more time, money, and effort will need to be put into staging, equipment, and props. Financial resources for these endeavors will need to be cultivated and commitments found from areas outside of the OCHE operating budget. Personnel resources will also need to be developed as artist’s time and talents are valuable. Currently one member of the organization does a good majority of the planning for performance scheduling, staging and props, and marketing. In the future it would be wise for the organization to protect this valuable resource and make sure the individual does not get burned out while shouldering the burden for so many of the tasks. Plans are underway for the board to divide the responsibilities among themselves as well as members of the group to allow for more involvement of members of the organization as well as to protect the time and creativity of the individual. Outside talent can also be sought in an effort to bring fresh ideas and a new perspective to the performing and booking aspects of OCHE.

CEO/Executive Director
CEO/Executive Director Marci Corey
Start Date Feb 2016
Email marci@okcbells.com
Staff
Number of Full-time Staff 0
Number of Part-time Staff 0
Number of Contract Staff 0
Number of Volunteers 18
Staff Retention Rate 100
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? No
Management reports to board? Yes
Staff Demographics - Ethnicity
Caucasian 18
Staff Demographics - Gender
Male 2
Female 16
Organizational Plans
Fundraising Plan Under Development
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Under Development
Strategic Plan Under Development
Number of Years Strategic Plan Considers N/A
Management Succession Plan No
Organization Policies and Procedures Under Development
Awards
Awards
Award/RecognitionOrganizationYear
Okie Honor Awards – Best Non Profit OrganizationSo6ix Magazine2015
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments

As with any group of people, OCHE is filled with differing opinions. Some artists are happy with where the organization stands currently in regard to capabilities and performances. Others would like to see the organization move to a semi-professional caliber, and still others would like for OCHE to become a professional level handbell ensemble. Discerning how far to push the artists and what the long term goals of OCHE are is a challenge that each board must deal with. Five members from within the organization are elected to conduct the business for the year to come. It is the goal of the board to keep differing opinions in mind as decisions are made so that the organization can continue to build a name for itself within the Oklahoma City community, considering our educational outreach as well as the performing aspect of our ensemble. The board continues to strive toward harmony and compromise within the artists, knowing that the artists are the greatest asset our organization can lay claim to. Clear communication is one area that has room for improvement and will be a focus of the board to offer more opportunities to more easily keep artists in the loop of the business dealings of the organization.

Board Chair
Name Sara Cage
Company Affiliation Community Volunteer
Term Feb 2015 to Jan 2017
Email sara@okcbells.com
Board of Directors
List Current as of Feb 06, 2017
Board of Directors List
NameAffiliationStatus
Cynthia Adair RetiredVoting
Pat Birney RetiredVoting
Sara Cage Community VolunteerVoting
Marci Corey KISS Institute for Practical Robotics (Botball)Exofficio
Debbie McDonald Federal GovernmentVoting
Jeremy Springer The Springer CompanyVoting
Board Demographics - Ethnicity
Caucasian 6
Board Demographics - Gender
Male 1
Female 5
Governance
Board Term Lengths 1 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 50 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? No
Comments on Board & Governance
CEO/Executive Director/Board Comments

Allowing an organization to grow at the proper rate for the personnel involved is a tricky balance of pushing just enough to allow members to grow without burning people out from frustration. The organization is established enough that a favorable name is being made within our community which is allowing for more opportunities to expand our repertoire and how we reach out through education and performances. As the organization grows, each workshop, concert, and private event needs to be just a bit more refined than the last, without setting standards so high that the organization cannot achieve them. The board must keep a close eye on artist capabilities as well as public reactions and provide adjustments to the course as needed.

Current Fiscal Year
Fiscal Year Jan 01, 2017-Dec 31, 2017
Current Year Budgeted Total Income $22,155
Current Year Budgeted Total Expenses $24,123
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Contributions------
Foundation and
Corporation Contributions
$3,420$7,542$310
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$9,749$8,459$5,880
------
------
Investment Income, Net of Losses$5$3--
Unrealized Gain/Loss------
Membership Dues$1,800$1,800$1,550
Special Events$1,397$530--
Revenue In-Kind$3,369$2,306$917
Other------
Expense Allocation
Fiscal Year201620152014
Program Expense$16,117$6,664$2,761
Administration Expense$1,087$1,113$817
Fundraising Expense$162$6--
Payments to Affiliates------
Total Revenue/Total Expenses1.242.652.42
Program Expense/Total Expenses93%86%77%
Fundraising Expense/Contributed Revenue1%0%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$24,731$20,617$7,760
Current Assets$14,933$8,003$4,157
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$24,731$20,617$7,760
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountIndividuals $9,749Individuals $8,459Individuals $5,880
Second Highest Funding Source & Dollar AmountFoundations & Corporations $3,420Foundations & Corporations $7,542Memberships $1,550
Third Highest Funding Source & Dollar AmountRevenue In-Kind $3,369Revenue In-Kind $2,306Revenue In-Kind $917
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose We our currently raising funds to purchase our own equipment – handbells, handchimes, tables, foam, and table coverings (performance and rehearsal)
Campaign Goal $12,000
Campaign Dates July 2015 to June 2016
Amount Raised To Date $6,500 as of Jan 2017
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments

Our operating budget for 2017 is $ 24,123.00. The board of directors approved this 1% deficit budget that includes income such as membership dues and regular contributions calculated on the extremely conservative side. These income sources are slated to cover the expenses for office supplies, advertising both in print and on online, minimal props, scant music, small repairs/replacement of equipment, and insurance of the assets acquired by OCHE. The organization has begun to pay on a loan extended so that it was possible to pay cash for a set of handbells that were in very good condition at a very discounted price. Our 2017 budget does not take this loan into account, so outside sources will need to be sought in order to be able to pay back the loan. Outside sources could also help to fund staging needs beyond basic props for a show, increase the savings account to be able to purchase more instruments and more useful cases in the near future, and pad our operating income allowing us to spend more than the minimum in so many of the categories that we have calculated down to the dollar. OCHE utilizes free online accounting software designed specifically for non-profits, designs marketing posters in-house instead of paying a design professional, and establishes relationships to have goods or services donated whenever possible. These are just some of the ways that expenses are kept to a minimum. With more income, the ensemble would be able to refine their productions and appeal to more of the community as they broaden their scope of performance in venues that may require rental of the space instead of relying on churches and other meeting halls that have space but may also alienate concert goers.

Foundation Staff Comments
All prior year financial information is from compilations provided by the organization. 
 
Organization submits 990-N to IRS. Please see Other Documents tab to find financial compilations and income statements.
 
Note:  There was a depreciation expense in 2015 for $2,187, which was reversed in 2016.  The financial statement's on the GSO financial profile had been adjusted to show the reversal in 2015 in order to show what the financials would have been if the adjustment was done in the same year.  If not, the admin expense in 2016 would have been a credit ($1,100) and the Total assets in 2015 would have been $18,430.   Refer to the compilation financial statements provided by this organization for the actual detail.  
 
The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.

Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.
Address PO Box 20857
Oklahoma City, OK 73156 0857
Primary Phone 405 757-4643
Contact Email info@okcbells.com
CEO/Executive Director Marci Corey
Board Chair Sara Cage
Board Chair Company Affiliation Community Volunteer