Prairie Dance Theatre Inc.
PO Box 16079
Oklahoma City OK 73113
Tax Exempt Status Public Supported Charity
Mission Statement
To promote a high standard of dance and movement through the education of children and the public.
Contact Information
Contact Name Tonya Kilburn
Contact email pdtokc@gmail.com
Address PO Box 16079
Oklahoma City, OK 73113
Phone (405) 760-8591
County Oklahoma County
Alternate Phone 405 922-0134
How to Give
Donate to Endowment http://occf.org/pdt/
Other ways to donate, support or volunteer
Provide donations by mailing a check or by submitting in-kind donations to:
Prairie Dance Theatre,
PO Box 16079
OKC, OK 73113
Also, The Arts Festival is our biggest volunteer opportunity.  Interested persons can volunteer to staff a food booth or volunteer at our festival performances by contacting us at 405-922-0134 or pdtokc@gmail.com.
Financial Summary
 
 
Projected Revenue $71,240.00
Projected Expenses $71,240.00
History and Background
Year Founded 1978
IRS Ruling Year 1979
State Registration Expiration Mar 2017
Statements
Mission
To promote a high standard of dance and movement through the education of children and the public.
Background
Since 2003, PDT has been serving OKC public school children as an arts in education organization through our in-school programming Smart Moves.  Smart Moves is a comprehensive dance class offered alongside core curriculum classes to entire grade levels, at no cost to the schools or students participating.  This programming, modeled after the programs of the National Dance Institute, allows PDT to serve the largest amount of students with our resources.  In 2006, the PDT Youth Company was formed allowing motivated Smart Moves students to further their dance training.  PDT Youth Company is offered as an after-school program.  PDT is an Allied Arts member agency that is fully funded by grants and community donations, and its operations are run by the Artistic Director and a working, volunteer Board of Trustees.
 
Prairie Dance Theatre was founded in 1978 by Beth Shumway and was Oklahoma's first professional Modern Dance Company. 
Impact
FY16 Accomplishments:
  • Strengthening and developing a new board after term-limit turnover of previous board.  7 new board members were added.
  • Solidifying our Spring fundraiser.
  • Increasing our individual contributors
FY17 Goals:
  • Continue to grow our board 
  • Add Community Sponsors
  • Continue to increase individual contributors
  • Focus on board development and training
  • Implement a better tool for financial projection
Needs Prairie Dance Theater needs more board members, qualified dance teachers, and more opportunities to generate income (specifically in the Spring).
CEO/Executive Director Statement

Prairie Dance Theatre believes that the dance instruction provided gives our students the gifts of self-confidence and community that all children deserve.  We are dedicated to engaging children in the arts and inspiring them toward excellence through our dance programs, offered free of charge.  It is our desire to fill each classroom with dance professionals and live musicians to inspire the students of Oklahoma City.  We believe this incredible opportunity should be assessable to all students. It is our hope that you’ll join us in our efforts to spread the gift of dance to as many students as we can!

Area Served
Area Served
Geographic Area Served
Oklahoma - Statewide
Our focus is currently within the OKCPS district due to the high number of students underserved in the arts, in general.  We also direct our programming to those schools with the highest poverty levels by identifying schools with 98-100% Free/Reduced Lunch.
Service Categories
Secondary Organizational Category Arts,Culture & Humanities/Arts Education
Tertiary Organizational Category Arts,Culture & Humanities/
Programs
Description
A comprehensive, in-school dance program modeled after the pedagogy of the National Dance Institute. This program is currently offered to entire grade levels in the Oklahoma City area, free of charge to the participating schools and students. There are three options to this program:
  • Full-Year Program - 30 weeks in length (spanning an entire school year), classes meet one day per week and integrate core curriculum classes with the art of dance. In-school performances are held mid-year and end of the year.
  • Half-Year Program - 15 weeks in length (spanning an entire school semester), classes meet one day per week and integrate core curriculum classes with the art of dance. An in-school performance is held at the end of the program.
  • Two-Week Program - Classes meet every day for the two-week period and integrate core curriculum classes with the art of dance.An in-school performance is held at the end of the program.
  • The Smart Moves program is currently serving students in Martin Luther King, Jr. Elementary School, Prairie Queen Elementary School, Edwards Elementary School and Oakridge Elementary School.
Strategy
Population Served K-12 (5-19 years) At-Risk Populations Children Only (5 - 14 years)
Description Developed in 2006, this dance troupe was created to further foster the talents and desires of a highly motivated group of alumni from our in-school and after school programs.  Those participants in our other programs who show an increased interest and ability will be invited to join the Youth Company.  All dancers who participate in this advanced training do so at no cost.  The Youth Company represents PDT throughout the community in various capacities such as performing at the Festival of the Arts and two annual performances open to the public.
Strategy
Population Served Children and Youth (0 - 19 years) At-Risk Populations
CEO/Executive Director
CEO/Executive Director Tonya Kilburn
Start Date July 2003
Email dancertonya@gmail.com
Experience

Tonya Kilburn is an accomplished dance artist, as a performer, instructor and choreographer.  She holds a Bachelor of Fine Arts from the University of Oklahoma.  Tonya performed professionally with Oklahoma's first modern dance company, Prairie Dance Theatre for numerous seasons.  As Artistic Director, Tonya is able to fulfill her strong conviction that  dance is more than a performance art; it is a life-long vehicle for giving back to the community and touching lives that might not otherwise be touched.  Since implementing the after-school program, The Prairie Dance Experience, in 2003, hundreds of children have received free dance experiences and have been inspired toward excellence through the programs of Prairie Dance Theatre. 

Tonya has served as a Roster Artist for the Oklahoma State Arts Council since 2000.  She has resided as a dance specialist with the DANCEwise Project in Putnam City School District since 2006 and has been on staff with Artworks Summer Camp since 1998. She serves on OSAI Dance Advisory board, UCO Dance Education Advisory Board, OAHPERD board and various arts in education task forces and groups.

Staff
Number of Full-time Staff 1
Number of Part-time Staff 0
Number of Contract Staff 4
Number of Volunteers 10
Staff Retention Rate 100
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? N/A
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 3
Asian American/Pacific Islander 0
Caucasian 2
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 5
Not Specified 0
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant No
Communication Plan No
Strategic Plan Under Development
Number of Years Strategic Plan Considers 1
Date Strategic Plan Adopted Nov 2012
Management Succession Plan Under Development
Organization Policies and Procedures Under Development
Affiliations
AffiliationYear
Allied Arts member agency2012
Oklahoma Arts Council2012
National Dance Education Organization2012
National Endowment for the Arts2012
Awards
Awards
Award/RecognitionOrganizationYear
Governor's Arts Award - Arts in EducationOklahoma Arts Council2016
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Other Documents
Board Chair
Name Dawn Collums
Company Affiliation President
Term Aug 2015 to July 2016
Board of Directors
List Current as of Feb 01, 2017
Board of Directors List
NameAffiliationStatus
Rachel Benbrook The Arthritis FoundationVoting
Ande Burchfield Voting
Dawn Collums OKCPSVoting
Chloe Freeman Student, UCONonVoting
Sammi Hembree Voting
Tonya Kilburn Artistic DirectorExofficio
Kerrie Lloyd Voting
Emily Pool Student, OUNonVoting
Sara Potts Attorney, Doemer Saunders Daniel AndersonVoting
Laura Stanley Voting
Laura Story Voting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 1
Caucasian 9
Board Demographics - Gender
Male 0
Female 10
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation No
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Under Development
Standing Committees
Volunteer
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Advisory Board
Advisory Board Members
NameAffiliation
Melanie Bratcher
Becky Clinton Community Volunteer
Anita Jones Community Volunteer
Ann Shanks Community Volunteer
Celestia Stacy
Laura Ward Community Volunteer
Current Fiscal Year
Fiscal Year Aug 01, 2016-July 31, 2017
Current Year Budgeted Total Income $71,240
Current Year Budgeted Total Expenses $71,240
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201420132012
Contributions------
Foundation and
Corporation Contributions
$46,671$31,596$41,173
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions--$3,170--
------
--$8,962$1,606
Investment Income, Net of Losses--$4,952--
Unrealized Gain/Loss------
Membership Dues------
Special Events------
Revenue In-Kind------
Other($1,063)$177--
Expense Allocation
Fiscal Year201420132012
Program Expense$50,995$36,801$36,175
Administration Expense$13,612$6,027$2,103
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses0.711.141.12
Program Expense/Total Expenses79%86%95%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$8,410$27,409$21,380
Current Assets$8,410$27,409$21,380
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$8,410$27,409$21,380
Solvency
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountFoundation & Corporations $46,671Foundations & Corporations $31,596Foundations & Corporations $41,173
Second Highest Funding Source & Dollar Amount --Earned Revenue $8,962Earned Revenue $1,606
Third Highest Funding Source & Dollar Amount --Investment Income $4,952 --
Endowment? Yes
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? No
Reserve Fund? No
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? No
Comments on Financials
Foundation Staff Comments
All prior year financial information is from IRS Form 990s. 
 
Note:  FY14 there is a difference of $1,063 in the net assets on the FY14 Form 990 compared to FY13.  Therefore, reduced the revenue in FY14. 
 
The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.

Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year. 
Address PO Box 16079
Oklahoma City, OK 73113
Primary Phone 405 760-8591
Contact Email pdtokc@gmail.com
Give to Endowment http://occf.org/pdt/
CEO/Executive Director Tonya Kilburn
Board Chair Dawn Collums
Board Chair Company Affiliation President

 

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