Early Childhood Association of Oklahoma
500 W 15TH St Ste 5
Edmond OK 73013
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
ECAO
Mission Statement  The Early Childhood Association of Oklahoma’s mission is to connect professionals, build leadership, and support those committed to the needs, rights, quality care, education and well being of young children and their families.
Contact Information
Contact Name Anita Carson
Contact email ecaokoffice@gmail.com
Address 500 W 15TH St Ste 5
Edmond, OK 73013
Phone (405) 682-1611
Fax 405-682-7809
County Oklahoma County
How to Give
Donate to Endowment http://occf.org/ecaoks/
Other ways to donate, support or volunteer Phone donations, in-kind donations, or by mailing checks.
Financial Summary
 
 
Projected Revenue $33,600.00
Projected Expenses $33,600.00
History and Background
Former Names
NameYear
NA
Year Founded 1994
IRS Ruling Year 1994
State Registration Expiration Jan 2015
Statements
Mission  The Early Childhood Association of Oklahoma’s mission is to connect professionals, build leadership, and support those committed to the needs, rights, quality care, education and well being of young children and their families.
Background

The purpose of this organization is to serve and act on behalf of the needs, diversities, and rights of young children and their families.  In order to achieve this purpose, the organization shall fulfill these functions:

(a) Recognize the expertise and contribute to the professional growth of individuals working with and for young children.
(b) Encourage the acquisition and implementation of knowledge, resources, and services for young children and early care and education professionals.
(c) Provide support services for state chapters.
(d) Inform the membership of public policy affecting young children.
(e) Review and disseminate information on issues concerning children and families.
(f) Work to improve the standards for the care and education of children, and thus to improve their quality of life.
(g) Establish and maintain a point of contact for the early care and education profession.
(h) Advocate for practices, which are age appropriate, to the uniqueness of children in schools, early care and education facilities and other services.

Impact

The Early Childhood Association of Oklahoma has achieved goals in the following areas:

Management
The structure and management of ECAO has tightened over the past year.  The office moved, resulting in lower rental payments.  Efficient office staff was hired, supplemented by volunteers and college students earning college credit for internships with non-profit organizations.  Communication has improved with the president’s weekly “Monday Memo” email newsletter to all members to relate current events, such as training opportunities and scheduled meetings.
Programs
In 2011, the Governing Board of the Early Childhood Association of Oklahoma (ECAO) focused its attention on writing a Strategic Plan that will carry it forward for the next five years. This includes attention to governance (especially mission, vision and values), policies, leadership and direction, resources assessment, board member evaluation, and quality improvement efforts for children and their families as well as the development of initiatives to support membership among teachers in Head Start, public school, child care and university programs.  ECAO offered a seminar on “Children and Animals” in a partnership with the Oklahoma City Zoo.  Approximately ninety individuals participated in this seminar which offered excellent information regarding animals and the reciprocal relationships they have with children.  Participants were also able to tour the children’s area of the zoo.  Other programs the ECAO has recently been involved in include continuation of ECAO Advance: the Strength of an Eagle, a mentoring program funded by the National Association for the Education of Young Children (NAEYC), of which ECAO is the state affiliate.  The group also began quarterly meetings for directors and supervisors of NAEYC-accredited programs to provide support and information, and has approved and begun planning of advocacy training and a “Day at the Capitol” for ECAO members. 

Needs
Volunteers in technology is a necessity.  Computer and devices are in need of updating along with software that enables publishing capabilities.  Copier printer is a need. 
CEO/Executive Director Statement ECAO provides training opportunities to the Child Care Industry.  The cost of the trainings are kept at the minimal allowing more participation.  Educating Child Care Providers inspires better care for young children and instills confidence in the providers. ECAO is a branch of the National Association for the Education of Young Children.
Area Served
Area Served
Geographic Area Served
Oklahoma - Statewide
The Early Childhood Association serves the entire state of Oklahoma through its active chapters. There are currently six chapters holding meetings statewide in order to reach members throughout the state. New chapters are also beginning to organize to this day. If there is a need, we are working hard to meet it in all areas within the state.
Service Categories
Secondary Organizational Category Education/Alliances & Advocacy
Programs
Description September of each year a Child Care Provider Conference is held.
Strategy
Population Served Children and Youth (0 - 19 years) Adults Children Only (5 - 14 years)
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program. Providing training hours for Child Care Providers.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. Annual Conference is to provide for the educational needs as well as training hours needed annually.  The conference has a opening keynote speaker and approximately 10 opportunities for workshops specifically for child care providers.  The providers are provided an evaluation sheet at the end of each session to list their opinions and suggestions.  These evaluation sheets are then collected and discussed by the board members about the changes that can be made to ensure the child care providers educational needs are  met.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success. Evaluations are positive and suggestions are considered and acted upon when applicable.
CEO/Executive Director
CEO/Executive Director Paige Whalen
Start Date Jan 2013
Email PWhalen@ccrctulsa.org
Staff
Number of Full-time Staff 0
Number of Part-time Staff 1
Number of Contract Staff 2
Number of Volunteers 19
Does CEO/Executive Director have formal evaluations? No
Management reports to board? Yes
Staff Demographics - Ethnicity
Native American/American Indian 1
Organizational Plans
Fundraising Plan No
Policy against commission-based compensation for fundraising consultant No
Communication Plan No
Strategic Plan Yes
Number of Years Strategic Plan Considers N/A
Date Strategic Plan Adopted Jan 2012
Management Succession Plan No
Organization Policies and Procedures Yes
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Board Chair
Name Mary McCoy President
Company Affiliation Oklahoma City Community College
Term Jan 2014 to Dec 2016
Email mmccoy@occc.edu
Board of Directors
List Current as of Jan 01, 2016
Board of Directors List
NameAffiliationStatus
Ruth Ann Ball HistorianVoting
Jerrod Beck Conference Co-ChairVoting
Kathyrn Black VP, MembershipVoting
Denise Buthion Awards & Scholarship CommThe Learning CenterVoting
Kristina Ellis President ElectCommunity Action Project of TulsaVoting
Julie Hathaway Vice President of ChapterVoting
Joyce Hepler Conference ChairCAP TulsaVoting
Jessica Hesseltine OKDHSVoting
Jennifer Kesselring PlayRiverfield Country Day Schools
Dr. Mary McCoy PresidentOklahoma City Community CollegeVoting
Cynthia Mooney Accreditation Co-ChairCommunity Service CouncilVoting
Christine Nichols Community VolunteerVoting
Marti Nicholson SECA RepresentativeOklahoma Childcare Resource and Referral Association, Inc.Voting
Kelly Ramsey NAEYC Affiliate CouncilEducare OKCVoting
Suzanne Ray ECAO Office ManagerNonVoting
Retta Seger SecretaryCCRC TulsaVoting
Bonita Spinner Public RelationsOklahoma City Community CollegeVoting
Linda Sutherlin TreasurerScholars for Excellence Program, Northern Oklahoma CollegeVoting
Charlie Toy Conference Co-ChairCommunity VolunteerVoting
Ginger Welch Public PolicyOklahoma State UniversityVoting
Paige Whalen Past PresidentCCRC TulsaVoting
Current Fiscal Year
Fiscal Year Jan 01, 2016-Dec 31, 2016
Current Year Budgeted Total Income $33,600
Current Year Budgeted Total Expenses $33,600
Financial Documents
Audit2015
Audit2014
Audit2013
Audit2012
Audit2011
Audit2010
Audit2009
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201520142013
Contributions------
Foundation and
Corporation Contributions
$500$1,500$800
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$1,037$5,185$364
------
$24,145$41,848$31,540
Investment Income, Net of Losses$266$4,997$8,571
Unrealized Gain/Loss------
Membership Dues$22,366$22,175$15,389
Special Events------
Revenue In-Kind$4,500----
Other------
Expense Allocation
Fiscal Year201520142013
Program Expense$44,345$45,430$41,156
Administration Expense$9,771$9,304$9,137
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses0.981.381.13
Program Expense/Total Expenses82%83%82%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$188,316$187,618$166,647
Current Assets$102,687$102,952$51,593
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$188,316$187,618$166,647
Solvency
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201520142013
Top Funding Source & Dollar AmountEarned Revenue $24,145Earned Revenue $41,848Earned Revenue $31,540
Second Highest Funding Source & Dollar AmountMemberships $22,366Memberships $22,175Memberships $15,389
Third Highest Funding Source & Dollar AmountRevenue In-Kind $4,500Individuals $5,185Investment Income $8,571
Endowment? No
Credit Line? Yes
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? Anticipated In 3 Years
Comments on Financials
Foundation Staff Comments
All prior year financial information is from audited financial statements.  (Per Note A of the audit, presentation uses the income tax basis - not GAAP)
 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.  
Address 500 W 15TH St Ste 5
Edmond, OK 73013
Primary Phone 405 682-1611 7751
Contact Email ecaokoffice@gmail.com
Give to Endowment http://occf.org/ecaoks/
CEO/Executive Director Paige Whalen
Board Chair Mary McCoy
Board Chair Company Affiliation Oklahoma City Community College