Calm Waters Center for Children and Families
4334 NW Expwy St Ste 101
Oklahoma City OK 73116-1515
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Calm Waters Center for Children and Families
Calm Waters
Mission Statement
To help children and families in their grief journey caused by death, divorce or other significant loss.
Contact Information
Contact Name Barbara Butner
Contact email info@calmwaters.org
Address 4334 NW Expwy St Ste 101
Oklahoma City, OK 73116 1515
Phone (405) 841-4800
Fax 405-841-4803
County Oklahoma County
Alternate Address 4334 NW Expressway, Suite 101
Oklahoma City OK 73116
Alternate Phone 405 841-4800
How to Give
Donate with Credit Card http://calmwaters.org/donate/
Other ways to donate, support or volunteer
Calm Waters is honored to provide grief services to children and their families for more than 25 years in the Oklahoma City metro area.  In order to provide free grief support groups to children and families, Calm Waters has been fortunate to have the support of the community via corporations, foundations, individuals and fundraising events.  Donations may be made online or mailing a check to Calm Waters @4334 NW Expressway, Suite 101, OKC, OK  73116.  The agency accepts major credit cards and a wish list may be found on the organization's website.  Volunteer opportunities include:  facilitating small support groups (training required) at the OKC location or new Edmond site, office assistance and fundraising events. 
Financial Summary
 
 
Projected Revenue $577,000.00
Projected Expenses $565,900.00
History and Background
Former Names
NameYear
n/a
Year Founded 1992
IRS Ruling Year 1999
State Registration Expiration Dec 2016
Statements
Mission
To help children and families in their grief journey caused by death, divorce or other significant loss.
Background
Calm Waters was founded in 1992, by a nine-year old boy whose father had just died, and his mother, in partnership with the Baptist Medical Center Outpatient Counseling Department. In 1999, CW achieved 501(c)(3) status. In FY16, CW served approximately 2,200 children, youth and adults whose lives have been affected by death, divorce, and other major grief issues, including incarceration, deployment, deportation and foster care. Calm Waters provides a variety of services, including:
  • Free Center-Based Grief and Divorce Support Groups are offered to children ages 3 – 18 and their parents/guardians, and to young adults 19 – 25 years old. Because children’s abilities to understand and express feelings vary with age, children meet in developmentally-appropriate groups. Led by trained facilitators, participants are guided through a curriculum filled with art and play activities, and discussions aimed at developing healthy coping skills. Adults find support as they meet with other adults, share their concerns and learn from each other how to help themselves and their children through turbulent times. Young adults find peer support in their own group. Groups are curriculum-based, and promote healing in a safe, supportive environment. Divorce groups are held weekly for eight weeks, while grief groups are ongoing.  All children who attend CW support groups must be accompanied by at least one adult.
  • School-based Support Groups contain the same components as Center-based Support Groups, but serve students in public schools (pre-k through 12th grade). A wider variety of grief issues are addressed, including incarceration, deportation or the deployment of a loved one, foster care issues and community disasters.
  • Parenting Through Divorce Seminars focus on keeping children out of the middle of divorce.  Seminars are four hours and a small fee is charged.  These seminars are court approved.
School-counselor and Educator Grief Workshops, Volunteer and Community Grief Training and Crisis Interventions are also provided by Calm Waters' staff and volunteers.
Impact
Calm Waters has provided 25 years of grief services in the Oklahoma City metro area, focusing on children's grief.  In 1992, Calm Waters provided grief support groups to 47 children and their parents.  Since the agency's inception, more than 31,000 individuals have received Calm Waters' services.  Calm Waters utilizes 125 volunteers annually.  These volunteers are the backbone of this agency.  They are extremely dedicated and devoted to helping grieving children and families by  facilitating small support groups.  Many help with various fundraising or special events.  Calm Waters provides direct services to more than 2,200 individuals annually, including approximately 1,351 students  in 20 public school systems within the metro area.  These students (pre-K through 12th grade) participate in Calm Waters' School-based Support Groups during school hours.  They attend groups approximately one hour per week.  Family issues such as:  death, divorce, foster care, the deployment, incarceration or deportation of a parent or guardian as well as community disasters (such as the 2013 May tornadoes)  are the types of family loss issues facing these students. 
Needs
Calm Waters' Center-based Grief Support Groups are free to participants.  However, the cost to Calm Waters per Center-based participant is approximately $350 per person.  For a student to attend School-based Groups, the cost is approximately $125 per student.  Calm Waters' board of directors continues to understand the turmoil that a death or divorce can cause on a family and therefore; the agency does not charge participants for attending support groups.  Divorce can cause financial difficulty as well as the death of a family member.  Donations are needed to continue these free services.
 
Calm Waters is always in need of volunteers to facilitate groups.  Volunteer training is held in both January and August.  (Please check the website www.calmwaters.org for the exact dates.)  A volunteer facilitator must attend training in order to co-facilitate support groups. 
CEO/Executive Director Statement Calm Waters Center for Children and Families focuses on children's grief, specifically death, divorce or other family loss issues.  Calm Waters does not provide one- on -one counseling, but does provide free group support.  The agency began as a grief center for children but expanded our services to include divorce support in 1994.  The agency is non-faith based and provides free Center-based groups for families who have been affected by a death of a loved one or a divorce at the OKC location and Edmond site - Clegern Elementary.  Children (3-18 years) and a parent/guardian are invited to participate free of charge.  An application is required as well as an intake for all members of the family who will attend. Grief groups are ongoing and divorce support groups are 8 weeks in length.  Knowing that many families are unable to attend Calm Waters' Center-based evening groups, School-based groups are provided to metro areas schools.  These groups address death and divorce as well as additional loss issues such as:  foster care, the deployment, deportation or incarceration of a parent or guardian, as well as community disasters.  These groups meet during school hours.  Presently, Calm Waters has provided free school-based groups to more than 150 schools in 20 public school systems.
Board Chair Statement Calm Waters is a unique organization because its mission is to serve people who have been affected by grief--which is all of us. Everyone has experienced grief in some form, whether it is the loss of a loved one, divorce, or another tragic event. None of us are immune to grief and we all handle it in different ways, but it is so important to know that you are not alone. I serve as the board chairman for this wonderful organization to give support to the thousands who need to know that they are not alone in their journey with grief. Calm Waters is experiencing an exciting time of growth and transformation. We are expanding services in the Edmond area as a prototype that we would like to replicate in other communities around the Oklahoma City Metro. This will allow us to strategically plan smart growth in order to better serve our community. The organization has been challenged with replacing some of our long time staff and board members, but are extremely excited about the experience and ideas the new members have brought to the organization. I believe the organization is at a turning point with a very bright future and I am excited to be a part of this change.
Area Served
Area Served
Geographic Area Served
Central Oklahoma
Calm Waters typically serves children and families within the Oklahoma City metro area.  However, many families from areas as far away as Elk City, Shawnee, Kingfisher, Wewoka, Ada etc. have participated in Calm Waters' Center-based evening groups.  School-based Support Groups are offered within a 40 mile radius of the CW' office location.  School-counselor and Educator training is offered for counselor's and educators statewide at the Center. 
Service Categories
Secondary Organizational Category Human Services/Children's and Youth Services
Tertiary Organizational Category Human Services/Family Counseling
Programs
Description
For children and teenagers, the death of a parent, sibling or other loved one is an experience that will change their lives forever. Support groups bring help and healing to children who are living in difficult, painful times. At Calm Waters, children find a safe and supportive place to share their feelings and experiences in a group of peers who have  experienced similar loss. Through a variety of art and play activities, as well as discussions, healing can begin. Parents find help and support also, as they meet with other adults, share their concerns and learn how to help themselves and their children through turbulent times.

Calm Waters offers free grief support groups for children ages 3–18 and their families at the OKC location and Edmond site, Clegern Elementary. Children meet in groups with peers in the same age range and are guided by trained volunteer facilitators. Parents/guardians also meet to gain an understanding of what their children are experiencing and to learn how to help them through these times of change.
Strategy
Population Served Children and Youth (0 - 19 years) Families At-Risk Populations
Description Divorce changes a family in many ways. It can be a confusing and painful process for parents and even more so for children. When parents divorce, children often get caught-up in a quagmire of emotions. Shock, disbelief, fear, sadness, isolation and anger are all common feelings, but children may not understand or know how to handle them.
 
Research indicates children adjust better if the level of conflict between parents is kept to a minimum. At Calm Waters, parents learn healthy parenting, communication and coping skills. They also learn to better understand what their children are experiencing and how to effectively address their needs.

Calm Waters offers free divorce support groups for children ages 3–18 and their families. Children meet in groups with peers in the same age range and guided by trained volunteer facilitators. The children support one another, share experiences and feelings, and begin to heal. While the children meet, parents/caregivers attend adult groups.
Strategy
Population Served Children and Youth (0 - 19 years) Families At-Risk Populations
Description One place where children’s grief is often apparent is at school. Calm Waters sends staff into schools to conduct free School-based grief support groups utilizing a 6-week curriculum created specifically for this program. Children who have experienced significant loss in their lives, such as the incarceration or deployment of a parent, death of a loved one, divorce, or foster care, will benefit from these school-based groups.
  • Provide help to grieving children who may not have the opportunity to attend support groups at Calm Waters.Conducted weekly for 6 weeks
  • Offered in schools (PreK – 12) throughout the Oklahoma City metro region
  • Assist children with a variety of losses, including death, divorce, foster care issues and the incarceration or deployment of a parent/guardian
  • Help children deal with their feelings and experiences, positively impacting self-esteem, behavior and achievement.
Strategy
Population Served Children and Youth (0 - 19 years) At-Risk Populations
Description Calm Waters offers a Grief Support Group for young adults ages 19 to 25 who are not parents. There are few resources for this age group when it comes to dealing with grief and loss issues such as death. Calm Waters is dedicated to helping this population.

Young adults who are not parents, but who have been affected by death are invited to join the Young Adult Grief Group. In this safe environment, participants will be guided through a curriculum filled with discussions and activities aimed at developing healthy coping skills. These skills will serve participants throughout life.
Strategy
Population Served Adults At-Risk Populations
Description Creating New Traditions is a one-time event held during the holiday season for families that have experienced a death. Holiday discussions and activities are presented to both adults and children in order to better cope with the absence of their loved one.

Creating New Traditions is a FREE event with children’s holiday activities and timely insight from grief specialists who will share effective ways for families to celebrate old holiday traditions and establish new ones. Participants will receive support and understanding as they move forward in a more positive way.
Strategy
Population Served Families Children and Youth (0 - 19 years) At-Risk Populations
Description
Calm Waters provides school counselor/educator grief workshops.  Please check our website www.calmwaters.org.  Cost to attend is $100 but due to the recent budget cuts in education, this seminar will be offered free of charge.  CEU's are available.  Calm Waters provides this training for school counselors and educators statewide.
Strategy
Population Served Children and Youth (0 - 19 years) K-12 (5-19 years) Families
Disaster Programs
Description Calm Waters offers a team of qualified mental health professionals to help children recover from community disasters through children support groups and other school-based grief counseling.
Population Served Children and Youth (0 - 19 years)
Previous Disaster ExperienceHelpOrganization's previous experience during the immediate response, recovery or rebuilding phases following a disaster. Calm Waters has been called to assist during times of crisis in local area schools and surrounding communities. After the death of a student, teacher or other community member, Calm Waters can provide consultation or send a staff member to assist the school or agency when they need extra help in responding to the death or crisis situation. Calm Waters has been available to provide needed services during community disasters such as the Murrah Building bombing in 1995 and the devastating tornadoes in May 1999 and May 2013.
Comments on Programs
CEO/Executive Director/Board Comments
For the past 25 years, Calm Waters has provided free grief support groups to children and families of death and divorce as well as free school-based support groups.  The downturn in the economy has been very challenging to most non-profits in the State of Oklahoma, including Calm Waters.  Last year, Calm Waters was the beneficiary of Edmond High School's SWINE Week.  This funding has been  most helpful in maintaining support groups both at the Center and in schools but more importantly, has allowed Calm Waters to expand Family Grief Support Groups into the Edmond Community for 2017.  We look forward to providing this service to grieving children and family members who might not otherwise receive the support they need during a very trying and difficult time. 
 
 
CEO/Executive Director
CEO/Executive Director Barbara Butner
Start Date Sept 2004
Email barbara@calmwaters.org
Senior Staff
NameTitle
Mariechia PalmerProgram Director
Staff
Number of Full-time Staff 6
Number of Part-time Staff 0
Number of Contract Staff 8
Number of Volunteers 125
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 4
Hispanic/Latino 0
Native American/American Indian 1
Other 0 0
Staff Demographics - Gender
Male 0
Female 6
Not Specified 0
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant No
Communication Plan Yes
Strategic Plan Under Development
Management Succession Plan Yes
Organization Policies and Procedures Under Development
Collaborations
Public School Systems, Private Schools, Churches, Hospitals, Other United Way Agencies, Other non-profits, Family Law Judges, Family Law Attorneys
Affiliations
AffiliationYear
United Way of Central Oklahoma member agency2007
National Alliance for Grieving Children2012
Awards
Awards
Award/RecognitionOrganizationYear
Swine Week RecipientEdmond Memorial High School SWINE WEEK Recipient2015
Risk Management Provisions
Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Board Chair
Name Ms. Hayley Moore
Company Affiliation Lampstand
Term July 2016 to June 2017
Email hayley@lampstand.tv
Board of Directors
List Current as of Oct 20, 2016
Board of Directors List
NameAffiliationStatus
Michael Bradley Avalon Correctional Services, Inc.Voting
Ms. Kelley Brewer Lakeside Women's HospitalVoting
Mary Carter Blue Cross Blue ShieldVoting
Jessica Edwards OKC ThunderVoting
Kimberly Forsythe MidFirst BankVoting
David Garrett Community VolunteerVoting
Ally Glavas CondorVoting
Nick Harroz IIICEO, Mark I Asset Management. Ltd.Voting
Fred McGinn Private Practice, LPC, LDACVoting
Hayley Moore Phase2Voting
Lisa Mullen Hardly-Able Oil Inc.Voting
David Ortloff Dillingham BenefitsVoting
Sarah Piowaty Chesapeake EnergyVoting
Adam Rainbolt Wilcot & McGrath InsuranceVoting
Jeff Semler SonicVoting
Mark Smith SandRidgeVoting
Michelle Smith Smith LawVoting
Lee Anne Stone Leadership OklahomaVoting
Jessica Summers OKC ThunderVoting
Jan Zubia Oklahoma Fidelity BankVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 1
Other 1 0
Board Demographics - Gender
Male 8
Female 11
Not specified 0
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 94 %
Percentage of Board Making In-Kind Contributions to the Organization 96 %
Board Orientation Yes
Constituency Includes Client Representation No
Written Board Selection Criteria? Under Development
Standing Committees
Audit
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Executive
Finance
Marketing
Nominating
Program / Program Planning
Constituent Board
Constituent Board Members
NameAffiliation
Kyle Krumme OU Board Fellows
Kirstin Miller OU Board Fellows
Youth Board
Youth Board Members
NameAffiliation
Natalie Chansolme Teen Board
Claire Chesher Teen Board
Emily Cole Teen Board
Anna Medley Teen Board
Comments on Board & Governance
CEO/Executive Director/Board Comments
Calm Waters provides free grief support groups.  Cost for children and families attending death or divorce groups at Calm Waters' Center is approximately $350 per person.  Students (pre-K through 12th grade) attending School-based groups cost per child, $100.  Calm Waters' support is funding by the community.  For more than 21 years, Calm Waters has provided support groups free of charge.  Our biggest two challenges are support of our programs and the need for volunteer facilitators. 
Current Fiscal Year
Fiscal Year July 01, 2016-June 30, 2017
Current Year Budgeted Total Income $577,000
Current Year Budgeted Total Expenses $565,900
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Contributions------
Foundation and
Corporation Contributions
$213,013$227,336$257,054
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$65,360$69,834$111,913
------
$36,059$20,533$13,905
Investment Income, Net of Losses$2,698$10,416$32,073
Unrealized Gain/Loss------
Membership Dues------
Special Events$552,316$121,807$182,813
Revenue In-Kind$16,055$23,896$33,685
Other------
Expense Allocation
Fiscal Year201620152014
Program Expense$417,743$345,526$444,707
Administration Expense$62,517$93,800$53,791
Fundraising Expense$92,373$109,690$75,174
Payments to Affiliates------
Total Revenue/Total Expenses1.550.861.10
Program Expense/Total Expenses73%63%78%
Fundraising Expense/Contributed Revenue11%26%14%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$823,282$510,827$602,887
Current Assets$565,123$249,065$332,145
Long-Term Liabilities------
Current Liabilities$6,355$6,768$23,633
Total Net Assets$816,927$504,060$579,254
Solvency
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities88.9336.8014.05
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountSpecial Events $552,316Foundations & Corporations $227,336Foundations & Corporations $257,054
Second Highest Funding Source & Dollar AmountFoundations & Corporations $213,013Special Events $121,807Special Events $182,813
Third Highest Funding Source & Dollar AmountIndividuals $65,360Individuals $69,834Individuals $111,913
Endowment? Yes
Endowment Spending Policy N/A
Credit Line? Yes
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments
Calm Waters has a $50,000 line of credit with BancFirst, but has never used it.  Calm Waters' seven year lease is up for renewal on Sept 1, 2013 for another three years.  The long range planning committee is researching possible options for another location.  A capital campaign is possible within the next five years, though we have not formally determined if that is in fact our next step.  Our  endowment is with the Communities Foundation of Oklahoma.
Foundation Staff Comments
All financial information is from audited financial statements.
 
2013 and 2014 financials have been adjusted by the $70,000 prior period adjustment to the grants receivable as of June 30, 2014. 
 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.
 
Address 4334 NW Expwy St Ste 101
Oklahoma City, OK 73116 1515
Primary Phone 405 841-4800
Contact Email info@calmwaters.org
Give with Credit Card http://calmwaters.org/donate/
CEO/Executive Director Barbara Butner
Board Chair Ms. Hayley Moore
Board Chair Company Affiliation Lampstand

 

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