Calm Waters Center for Children and Families
4334 NW Expwy St Ste 101
Oklahoma City OK 73116-1515
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Calm Waters Center for Children and Families
Calm Waters
Mission Statement
Calm Waters provides free grief support services for children and families on their grief journey caused by death, divorce or other significant loss.
Contact Information
Contact Name Barbara Butner
Contact email
Address 4334 NW Expwy St Ste 101
Oklahoma City, OK 73116 1515
Phone (405) 841-4800
Fax 405-841-4803
County Oklahoma County
Alternate Address 4334 NW Expressway, Suite 101
Oklahoma City OK 73116
Alternate Phone 405 841-4800
How to Give
Donate with Credit Card
Other ways to donate, support or volunteer
Calm Waters is honored to provide free grief services to children and their families for more than 26 years in the Oklahoma City metro area.  In order to provide free grief support groups to children and families, Calm Waters relies on the support of our community via corporations, foundations, individuals and fundraising events. 
Donations may be made online or mailing a check to Calm Waters: 4334 NW Expressway, Suite 101, OKC, OK  73116.  The agency accepts major credit cards and a wish list may be found on the organization's website. 
Volunteer opportunities include:
Grief Group Facilitators
Divorce Group Facilitators
In-Office Administrative Support
Event Volunteer
Financial Summary
Projected Revenue $577,000.00
Projected Expenses $565,900.00
History and Background
Former Names
Year Founded 1992
IRS Ruling Year 1999
State Registration Expiration Dec 2016
Calm Waters provides free grief support services for children and families on their grief journey caused by death, divorce or other significant loss.
Calm Waters (CW) was founded in 1992, by a Jason Woodruff, a nine-year old boy whose father had just died and his mother, in partnership with the Baptist Medical Center Outpatient Counseling Department. In 1999, CW achieved 501(c)(3) status. In FY16, CW served approximately 2,200 children, youth and adults whose lives were affected by death, divorce, and other major grief issues, including incarceration, deployment, deportation and foster care. CW provides a variety of services, including:
  • Free Center-Based Grief and Divorce Support Groups Groups are offered to children ages 3 – 18 years of age and their parents/guardians. An adults only group, for those 19 – 25 years old, is hosted on an as needed basis. Because children’s abilities to understand and express feelings vary with age, children meet in developmentally-appropriate groups. Led by trained facilitators, participants are guided through a curriculum filled with art and play activities and discussions aimed at developing healthy coping skills. Adults find support as they meet with other adults, share their concerns and learn from each other how to help themselves and their children through turbulent times. Young adults find peer support in their own group. Groups are curriculum-based, and promote healing in a safe, supportive environment. Divorce groups are held weekly for eight weeks, while grief groups are ongoing.  All children who attend CW support groups must be accompanied by at least one adult.
  • School-Based Support Groups contain similar components as Center-Based Support Groups but serve students in schools (Pre-k through 12th grade). A wide variety of grief issues are addressed, including incarceration, deportation or the deployment of a loved one, foster care issues and community disasters.
  • Parenting Through Divorce Seminars focus on keeping children out of the middle of divorce.  Seminars are four hours and a small fee is charged.  These seminars are court mandated and approved.
School-Counselor and Educator Grief Workshops, Volunteer and Community Grief Training and Crisis Interventions are also provided by CW staff and volunteers.
For 25 years, Calm Waters Center for Children and Families (CW) has provided free grief services in the Greater Oklahoma City Metro area, focusing on children's grief.  In 1992, CW provided grief support groups to 47 children and their parents.  Since the agency's inception, more than 35,000 individuals have received CW services.  CW utilizes 125+ volunteers annually.  Volunteers are the backbone of the agency.  Volunteers are extremely dedicated and devoted to helping grieving children and families by facilitating small support groups for 8-12 weeks.  Our amazing volunteers also help with various fundraising and/or special events.  In FY17, CW provided direct services to more than 2,500 individuals annually, including approximately 1,600 students in 22 public school systems within the metro area. 
Students (Pre-K through 12th grade) participate in CW's School-Based Support Groups during school hours.  They attend groups approximately one hour per week.  Family issues such as: death, divorce, foster or adoptive care, deployment, incarceration or deportation of a parent or guardian as well as community disasters (such as the 2013 May tornadoes) are the types of family loss issues facing these students. 
Calm Waters' (CW) Center-Based Grief Support Groups are free to participants.  However, the cost to CW per Center-Based participant is approximately $350 per person.  For a student to attend School-Based Groups, the cost is approximately $125 per student.  CW Board of Directors continues to understand the turmoil that a death or divorce can cause a family and therefore; the agency does not charge participants for attending support groups.  Divorce can cause financial difficulty, as well as the death of a family member.  Donations are needed to continue our free services.
CW is in need of volunteers to facilitate groups. Volunteer Training is held periodically through-out the year. Please call CW at 405-841-4800 for dates of upcoming Volunteer Training.  A volunteer facilitator must attend training in order to co-facilitate support groups. 
CEO/Executive Director Statement Calm Waters Center for Children and Families (CW) focuses on children's grief, specifically death, divorce or other family loss issues. CW does not provide free one-on-one counseling but we do provide free Grief Support Groups. The agency began as a grief center for children but expanded to include divorce support in 1994.  The agency is non-faith based and provides free Center-Based Groups for families affected by the death or loss of a loved one at CW's Center as well as, our Edmond site at Clegern Elementary.  Children (3-18 years) and their parent or guardian are invited to participate free of charge.  An application is required as well as an intake for all members of the family who will attend. Grief Groups are 12 weeks in length and Divorce Support Groups are 8 weeks in length.  Knowing that many families are unable to attend CW Center-Based evening groups, School-Based groups are provided to metro area schools.  School-Based Groups address death and divorce as well as additional loss issues such as:  foster and/or adoptive services, deployment, deportation or incarceration of a parent or guardian, as well as community disasters.  School-Based Groups meet during school hours. Presently, Calm Waters provides free School-Based Groups to more than 150 schools in 22 public school systems.
Board Chair Statement Calm Waters (CW) is a unique organization because our mission trancends socioeconomic status, race and religion. Loss affects every single person at some point. Grief will affect each and every one of us. None of us are immune to grief and we all handle it in different ways but it is so important to know that you are not alone. I serve as the board chairman for this wonderful organization to give support to the thousands who need to know that they are not alone in their journey with grief. Calm Waters is experiencing an exciting time of growth and transformation. We are expanding services in the Edmond area as a prototype that we would like to replicate in other communities around the Oklahoma City Metro. This will allow us to strategically plan smart growth in order to better serve our community. We are extremely excited about the experience and ideas our new members have brought to the organization. I believe the organization is at a turning point with a very bright future and I am excited to be a part of this change.
Area Served
Area Served
Geographic Area Served
Oklahoma City
Central Oklahoma
Oklahoma County
El Reno
Oklahoma City Metropolitan Statistical Area (all 7 counties)
Putnam City
Calm Waters typically serves children and families within the Greater Oklahoma City Metro area.  However, many families from areas as far away as Elk City, Shawnee, Kingfisher, Ada, etc. have participated in CW's Center-Based Grief Groups.  School-Based Support Groups are offered within a 40 mile radius of the CW office location.  School-Counselor and Educator Training is offered for counselor's and educators statewide at CW. 
Service Categories
Secondary Organizational Category Human Services/Children's and Youth Services
Tertiary Organizational Category Human Services/Family Counseling
For children and teenagers, the death of a parent, sibling or other loved one is an experience that will change their lives forever. Support groups bring help and healing to children who are living in difficult, painful times. At Calm Waters, children find a safe and supportive place to share their feelings and experiences in a group of peers who have  experienced similar loss. Through a variety of art and play activities, as well as discussions, healing can begin. Parents find help and support also, as they meet with other adults, share their concerns and learn how to help themselves and their children through turbulent times.

Calm Waters offers free grief support groups for children ages 3–18 and their families at the OKC location and Edmond site, Clegern Elementary. Children meet in groups with peers in the same age range and are guided by trained volunteer facilitators. Parents/guardians also meet to gain an understanding of what their children are experiencing and to learn how to help them through these times of change.
Population Served Children and Youth (0 - 19 years) Families At-Risk Populations
Description Divorce changes a family in many ways. It can be a confusing and painful process for parents and even more so for children. When parents divorce, children often get caught-up in a quagmire of emotions. Shock, disbelief, fear, sadness, isolation and anger are all common feelings, but children may not understand or know how to handle them.
Research indicates children adjust better if the level of conflict between parents is kept to a minimum. At Calm Waters, parents learn healthy parenting, communication and coping skills. They also learn to better understand what their children are experiencing and how to effectively address their needs.

Calm Waters offers free divorce support groups for children ages 3–18 and their families. Children meet in groups with peers in the same age range and guided by trained volunteer facilitators. The children support one another, share experiences and feelings, and begin to heal. While the children meet, parents/caregivers attend adult groups.
Population Served Children and Youth (0 - 19 years) Families At-Risk Populations
Description One place where children’s grief is often apparent is at school. Calm Waters sends staff into schools to conduct free School-based grief support groups utilizing a 6-week curriculum created specifically for this program. Children who have experienced significant loss in their lives, such as the incarceration or deployment of a parent, death of a loved one, divorce, or foster care, will benefit from these school-based groups.
  • Provide help to grieving children who may not have the opportunity to attend support groups at Calm Waters.Conducted weekly for 6 weeks
  • Offered in schools (PreK – 12) throughout the Oklahoma City metro region
  • Assist children with a variety of losses, including death, divorce, foster care issues and the incarceration or deployment of a parent/guardian
  • Help children deal with their feelings and experiences, positively impacting self-esteem, behavior and achievement.
Population Served Children and Youth (0 - 19 years) At-Risk Populations
Description Calm Waters offers a Grief Support Group for young adults ages 19 to 25 who are not parents. There are few resources for this age group when it comes to dealing with grief and loss issues such as death. Calm Waters is dedicated to helping this population.

Young adults who are not parents, but who have been affected by death are invited to join the Young Adult Grief Group. In this safe environment, participants will be guided through a curriculum filled with discussions and activities aimed at developing healthy coping skills. These skills will serve participants throughout life.
Population Served Adults At-Risk Populations
Description Creating New Traditions is a one-time event held during the holiday season for families that have experienced a death. Holiday discussions and activities are presented to both adults and children in order to better cope with the absence of their loved one.

Creating New Traditions is a FREE event with children’s holiday activities and timely insight from grief specialists who will share effective ways for families to celebrate old holiday traditions and establish new ones. Participants will receive support and understanding as they move forward in a more positive way.
Population Served Families Children and Youth (0 - 19 years) At-Risk Populations
Calm Waters provides school counselor/educator grief workshops.  Please check our website  Cost to attend is $100 but due to the recent budget cuts in education, this seminar will be offered free of charge.  CEU's are available.  Calm Waters provides this training for school counselors and educators statewide.
Population Served Children and Youth (0 - 19 years) K-12 (5-19 years) Families
Disaster Programs
Description Calm Waters offers a team of qualified mental health professionals to help children recover from community disasters through children support groups and other school-based grief counseling.
Population Served Children and Youth (0 - 19 years)
Previous Disaster ExperienceHelpOrganization's previous experience during the immediate response, recovery or rebuilding phases following a disaster. Calm Waters has been called to assist during times of crisis in local area schools and surrounding communities. After the death of a student, teacher or other community member, Calm Waters can provide consultation or send a staff member to assist the school or agency when they need extra help in responding to the death or crisis situation. Calm Waters has been available to provide needed services during community disasters such as the Murrah Building bombing in 1995 and the devastating tornadoes in May 1999 and May 2013.
Comments on Programs
CEO/Executive Director/Board Comments
For the past 25 years, Calm Waters has provided free grief support groups to children and families of death and divorce as well as free school-based support groups.  The downturn in the economy has been very challenging to most non-profits in the State of Oklahoma, including Calm Waters. We look forward to providing this service to grieving children and family members who might not otherwise receive the support they need during a very trying and difficult time. 
CEO/Executive Director
CEO/Executive Director Barbara Butner
Start Date Sept 2004
Number of Full-time Staff 4
Number of Part-time Staff 1
Number of Contract Staff 10
Number of Volunteers 125
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 4
Hispanic/Latino 0
Other 0 0
Staff Demographics - Gender
Male 0
Female 5
Not Specified 0
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant No
Communication Plan Yes
Strategic Plan Under Development
Management Succession Plan Yes
Organization Policies and Procedures Under Development
Public School Systems, Private Schools, Churches, Hospitals, Other United Way Agencies, Other non-profits, Family Law Judges, Family Law Attorneys
United Way of Central Oklahoma member agency2007
National Alliance for Grieving Children2012
Swine Week RecipientEdmond Memorial High School SWINE WEEK Recipient2015
Risk Management Provisions
Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Board Chair
Name Ms. Hayley Moore
Company Affiliation Lampstand Media
Term July 2016 to June 2017
Board of Directors
List Current as of Jan 22, 2018
Board of Directors List
Mrs. Kendra J. Barnes Arvest BankVoting
Mr. Michael Bradley Self Employed - Investments and ConsultingVoting
Ms. Kelley Brewer Lakeside Women's HospitalVoting
Mrs. Mary Carter Blue Cross Blue Shield of OklahomaVoting
Mrs. Jessica Edwards OKC ThunderVoting
Mrs. Jessica Edwards OKC ThunderVoting
Mrs. Kimberly Forsythe - Engel MidFirst BankVoting
Mr. David J. Garrett Resolve Utility ConsultingVoting
Ms. Ally Glavas Candor Public RelationsVoting
Mr. Dan Martel Saxum Strategic CommunicationsVoting
Mr. Fred McGinn Private Practice, LPC, LDACVoting
Ms. Hayley Moore Lampstand MediaVoting
Mr. David Ortloff Dillingham BenefitsVoting
Ms. Sarah Piowaty Chesapeake EnergyVoting
Mr. Adam Rainbolt Wilcox & McGrath InsuranceVoting
Mrs. Belinda Willis UMB BankVoting
Mr. Tre Wilson Sonic America's Drive-InVoting
Board Demographics - Ethnicity
African American/Black 2
Asian American/Pacific Islander 0
Caucasian 14
Hispanic/Latino 0
Native American/American Indian 1
Other 1 0
Board Demographics - Gender
Male 7
Female 9
Not specified 0
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 94 %
Percentage of Board Making In-Kind Contributions to the Organization 96 %
Board Orientation Yes
Constituency Includes Client Representation No
Written Board Selection Criteria? Under Development
Standing Committees
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Program / Program Planning
Project Oversight
Constituent Board
Constituent Board Members
Kyle Krumme OU Board Fellows
Kirstin Miller OU Board Fellows
Youth Board
Youth Board Members
Natalie Chansolme Teen Board
Claire Chesher Teen Board
Emily Cole Teen Board
Anna Medley Teen Board
Comments on Board & Governance
CEO/Executive Director/Board Comments
Calm Waters provides free grief support groups for children and their families grieving a loved one due to death, divorce or other significant loss.  Cost for children and families attending death or Divorce Support-Groups at Calm Waters' Center is approximately $350 per person.  Students (Pre-K through 12th grade) attending School-Based Groups cost per child, $125.  Calm Waters' support is funding by the community.  For more than 26 years, Calm Waters has provided support groups free of charge.  Our biggest challenges are continued support of our Support Groups to ensure growth and the need for volunteer facilitators. 
Current Fiscal Year
Fiscal Year July 01, 2017-June 30, 2018
Current Year Budgeted Total Income $577,000
Current Year Budgeted Total Expenses $565,900
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
Government Contributions$0$0$0
Individual Contributions$65,360$69,834$111,913
Investment Income, Net of Losses$2,698$10,416$32,073
Unrealized Gain/Loss------
Membership Dues------
Special Events$552,316$121,807$182,813
Revenue In-Kind$16,055$23,896$33,685
Expense Allocation
Fiscal Year201620152014
Program Expense$417,743$345,526$444,707
Administration Expense$62,517$93,800$53,791
Fundraising Expense$92,373$109,690$75,174
Payments to Affiliates------
Total Revenue/Total Expenses1.550.861.10
Program Expense/Total Expenses73%63%78%
Fundraising Expense/Contributed Revenue11%26%14%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$823,282$510,827$602,887
Current Assets$565,123$249,065$332,145
Long-Term Liabilities------
Current Liabilities$6,355$6,768$23,633
Total Net Assets$816,927$504,060$579,254
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities88.9336.8014.05
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201620152014
Top Funding Source & Dollar AmountSpecial Events $552,316Foundations & Corporations $227,336Foundations & Corporations $257,054
Second Highest Funding Source & Dollar AmountFoundations & Corporations $213,013Special Events $121,807Special Events $182,813
Third Highest Funding Source & Dollar AmountIndividuals $65,360Individuals $69,834Individuals $111,913
Endowment? Yes
Endowment Spending Policy N/A
Credit Line? Yes
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments
Calm Waters has a $50,000 line of credit with BancFirst, but has never used it.  Calm Waters' seven year lease is up for renewal on Sept 1, 2013 for another three years.  The long range planning committee is researching possible options for another location.  A capital campaign is possible within the next five years, though we have not formally determined if that is in fact our next step.  Our  endowment is with the Communities Foundation of Oklahoma.
Foundation Staff Comments
All financial information is from audited financial statements.
2013 and 2014 financials have been adjusted by the $70,000 prior period adjustment to the grants receivable as of June 30, 2014. 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.
Address 4334 NW Expwy St Ste 101
Oklahoma City, OK 73116 1515
Primary Phone 405 841-4800
Contact Email
Give with Credit Card
CEO/Executive Director Barbara Butner
Board Chair Ms. Hayley Moore
Board Chair Company Affiliation Lampstand Media


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