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Oklahoma Visual Arts Coalition, Inc.
730 W Wilshire, Ste 104
Oklahoma City OK 73116
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Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Oklahoma Visual Arts Coalition
OVAC
Mission Statement

Supporting Oklahoma’s visual arts and artists and their power to enrich communities. 
Visitors enjoying the Momentum exhibition artwork.
Website http://www.ovac-ok.org
Contact Information
Contact Name Holly Moye
Contact email director@ovac-ok.org
Address 730 W Wilshire, Ste 104
Oklahoma City, OK 73116
Phone (405) 879-2400
County Oklahoma County
How to Give
Donate with Credit Card http://ovac-ok.org/get-involved/donate-now/
Donate to Endowment http://occf.org/ovac/
Other ways to donate, support or volunteer The Oklahoma Visual Arts Coalition (OVAC) invites many types of involvement to further support artists in Oklahoma and connect audiences to their work. OVAC welcomes underwriting for all of its programs and operations. As a small, efficient organization, donations are leveraged for much impact on the community. Even small gifts can make a large difference.

OVAC seeks volunteers to extend the impact of programs. More than 250 volunteers helped OVAC last year as committee members, event volunteers, and interns. That includes committee members who helped in planning, implementing, and promoting various programs as well as one-time event volunteers.

OVAC’s internship program is popular and impacts participant's careers much, consisting of 8 interns last year. Most are artists who are learning business skills and about art opportunities through their involvement. Interns included students from Oklahoma City University, Pratt Institute, University of Oklahoma, Oklahoma Baptist University, University of Central Oklahoma and Oklahoma State University as well as some non-students. OVAC interns take responsibility for projects and contribute to public programs, working between six and 20 hours per week.  Many of the past interns have stayed involved in OVAC through committees, membership and general volunteering.
Financial Summary
 
 
Projected Revenue $563,000.00
Projected Expenses $563,000.00
History and Background
Former Names
NameYear
n/a
Year Founded 1988
IRS Ruling Year 1988
Registered with the Secretary of State?HelpAll 501(c)(3) nonprofits in Oklahoma who accept contributions must register with the Secretary of State each year. Churches, schools, member-based orgs are exempt. www.sos.ok.gov/charity Yes
State Registration Expiration Nov 2015
Statements
Mission

Supporting Oklahoma’s visual arts and artists and their power to enrich communities. 
Background

For 27 years, the Oklahoma Visual Arts Coalition (OVAC) has helped artists throughout Oklahoma realize their potential through education, exposure and funding. OVAC’s mission is to support Oklahoma’s visual arts and artists and their power to enrich communities.

Annually OVAC serves more than 1,700 artists and connects audiences of more than 24,000 to art and artists. OVAC’s programs facilitate artists creating compelling work, connecting with a comprehensive network and finding new audiences.

Distinctive in the state, OVAC offers artists professional development workshops, project funding, information resources and career-boosting awards. OVAC serves and presents a diverse group of artists, emerging and established, rural and urban. By concentrating funding, technical assistance, curatorial guidance and critical exchange, OVAC better equips artists to realize their best work.

OVAC works to foster strong art writing and curatorial work through a fellowship program, mentorships, and multiple publications. Also, OVAC helps audiences understand the ideas behind the artwork through exhibitions, open studios, an online gallery, and a bimonthly magazine. OVAC forms robust partnerships with collaborating organizations locally and regionally to maximize the reach and relevance of each program. Strategic programs build stronger regional interchange, integrating artists, curators, and writers into multiple programs for greater impact.

 
Impact

For 27 years, OVAC has helped artists throughout Oklahoma realize their potential through education, exposure and funding.

From OVAC’s recent evaluation surveys, 96% of artist respondents say they believe the general environment for art in Oklahoma has improved because of OVAC. Also, because of OVAC, 85% of responding artists say they are better able to practice their art in Oklahoma.


In the past year:

-The OVAC board committed tirelessly to the lengthy task of finding a new Executive Director to fill the vacated position. The new Executive Director, Holly Moye, came on in October of 2014. 

- OVAC has increased and enhanced educational offerings in an effort to provide greater support to even more artists, as well as engage with a broader audience. Plans for expanded delivery of Artist INC have already been confirmed to be held in Tulsa in spring 2016.  The Tulsa Art Studio Tour and Momentum partnered with various social organizations and area schools to provide free guided tours and tickets to underserved populations and students.  Lastly, the Art 365 exhibition successfully added an entire series of educational programming open to the public.

 
 

In the upcoming year, OVAC will:

 

Finalize new, ambitious strategic plan:
OVAC is currently undergoing planning for the next three to five years. The plan priorities include increased emphasis on governance systems, financial sustainability, outreach and evaluation.

 
Support and grow staff:
The OVAC staff and board will address the needs, job descriptions, and funding for staff growth in the areas of education and development. With an already increased focus on providing more educational elements within our programming, we are looking to concentrate all areas relating to education under one staff position’s duties. In order to financially sustain this programmatic growth, adding a development staff member to the organization will also be a crucial next step. 
 
Needs

OVAC seeks enthusiastic audiences, volunteers, program underwriters and in-kind donors.

Program Underwriters: OVAC seeks designated support to extend the impact of programs. In this fiscal year, OVAC has secured support from several national and local funders. To ensure adequate artist awards, promotion and educational materials, OVAC seeks additional sponsors in the following areas:

  • OVAC seeks $15,000 to support outreach of the Artist Survival Kit program offering business skills to artists and continuing the successful Artist INC program.
  • Momentum - OVAC seeks $15,000 in sponsors for the $55,000 program that serves at least 300 young artists and 2,500 audience members in Tulsa and Oklahoma City annually.

12x12 Art Fundraiser Sponsors: Corporate, small businesses and individuals may sponsor the popular 12x12 Art Fundraiser. The 12x12 is OVAC's only regular fundraiser, featuring a lively art auction of 175 artists' work, live music, local food and a fun atmosphere. Corporate levels begin at $1,000 and headline sponsors donate $5,000. Individual donor levels are available. www.12x12okc.org
CEO/Executive Director Statement

With the help of many volunteers, sponsors and board members, we are gratified that OVAC is the largest and most diverse artist service organization in our state. OVAC regularly serves artists at all career stages, from serious high school students to senior citizens. The multiplicity of programs OVAC offers grows connection and access for a wide-range of artists. Thank you for your interest in our work. 

 
Area Served
Area Served
Geographic Area Served
Oklahoma - Statewide

All parts of Oklahoma are served, including urban and rural artists working in communities statewide and audiences for face-to-face and virtual programs. OVAC is committed to statewide programs because the cultural landscape is interdependent—sharing many of the same opportunities and challenges.
Service Categories
Primary Organizational CategoryHelpAs defined by the National Center for Charitable Statistics, organizational categories are linked to the National Taxonomy of Exempt Entities (NTEE) coding system. (http://nccsdataweb.urban.org) Arts,Culture & Humanities/Visual Arts
Secondary Organizational Category Arts,Culture & Humanities/Arts Services
Tertiary Organizational Category Arts,Culture & Humanities/Arts Education
Programs
Education
Description

· Art Focus Oklahoma Magazine: shares stories about visual artists and exhibitions bimonthly.

· Artist Survival Kit (ASK): helps artists advance their business skills through workshops and online resources.

· Oklahoma Art Writing & Curatorial Fellowship: trains promising writers by expanding their professional education and experience.

· Tulsa Art Studio Tour: invites visitors to meet artists and see their working spaces.

BudgetHelpSome organizations have unified budgeting and do not budget by program. Because of this, some budget fields may be blank or represent an approximation.
Category HelpAs defined by the National Center for Charitable Statistics (NCCS), program classification codes are linked to the Nonprofit Program Classification (NPC) coding system. (http://nccsdataweb.urban.org) Arts, Culture & Humanities, General/Other Visual Arts
Strategy
Population Served General/Unspecified
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.

OVAC helps spark potential, this time in a rural adult:

Zack Easley of Tuttle works hard every day as a brick mason, but he wakes up early and stays up late so he can do what he loves – making art. His pen-and-ink drawings of fantastical castles contain fine details, reflective of the work he does in his day job.

He recently learned about the Oklahoma Visual Arts Coalition when an staffer was a resource person at an open gathering for artists. Since then, Zack attended an Artist Survival Kit workshop held in Chickahsa, where he learned the basics of photographing his work, writing an artist statement, and creating an artist resume.

In a month since, he has already confirmed his first exhibition in Oklahoma City and his first festival in Norman. Since he had not shown his work to the public before, Zack says the information and skills learned from OVAC made these opportunities possible. After many years focused on his masonry, he’s thrilled to launch his dream job as well.
Exposure:
Description

· Art 365 Exhibition: supports artists intensively with $12,000 commissions and curatorial guidance.

· Concept/OK Exhibition: stages a survey of Oklahoma artists along with a regional artist exchange.

· Momentum: debuts young Oklahoma artists work in festive settings in OKC and Tulsa.

· OVAC Virtual Gallery: presents Oklahoma artists in a searchable online directory.

· 24 Works on Paper Exhibition (with Individual Artists of Oklahoma): traveling exhibition of Oklahoma artists’ work.

· 12x12 Art Fundraiser: fuses 150 invited artists, live music and local food for a one-night only event.
BudgetHelpSome organizations have unified budgeting and do not budget by program. Because of this, some budget fields may be blank or represent an approximation.
Category HelpAs defined by the National Center for Charitable Statistics (NCCS), program classification codes are linked to the Nonprofit Program Classification (NPC) coding system. (http://nccsdataweb.urban.org) Arts, Culture & Humanities, General/Other Curatorial Work & Exhibitions
Strategy
Population Served General/Unspecified
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.
Funding
Description

· Artist Project Grants: invests $35,000 annually in artists’ professional excellence and public ventures.

· Fellowships: rewards two outstanding artists though cash awards of $5,000.

· Student Awards of Excellence: recognizes two remarkable student artists through cash awards of $500.

BudgetHelpSome organizations have unified budgeting and do not budget by program. Because of this, some budget fields may be blank or represent an approximation.
Category HelpAs defined by the National Center for Charitable Statistics (NCCS), program classification codes are linked to the Nonprofit Program Classification (NPC) coding system. (http://nccsdataweb.urban.org) Arts, Culture & Humanities, General/Other Artists' Services
Strategy
Population Served Adults
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.
Disaster Programs
VOAD MemberHelpVOAD (Voluntary Organizations Active in Disaster) is a collaborative group of nonprofit and affiliated organizations that work together to effectively plan for and respond to disasters in a given region. No
CEO/Executive Director
CEO/Executive Director Holly Moye
Start Date Oct 2014
Email director@ovac-ok.org
Experience Executive Director - 

Moye has worked in arts management for over 5 years, building and creating educational programming in the visual and performing arts on a national level. She has provided community exchange opportunities in major cities across the United States, including Boston, New York City, San Francisco, and Minneapolis. Her diverse experience across multi-artistic disciplines brings a unique perspective to visual arts programming that seeks to involve the cultural and professional needs of Oklahoma in relation to the region and nation. Previously, Moye worked with a political campaign consulting firm. She completed an MA in Art History at Boston University, Boston, MA, and BA in Art from the University of Massachusetts, Boston, MA.
Senior Staff
NameTitle
Lauren ScarpelloAssociate Director
Staff
Number of Full-time Staff 4
Number of Part-time Staff 1
Number of Contract Staff 0
Number of Volunteers 394
Staff Retention Rate 75
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 1
Caucasian 3
Native American/American Indian 1
Staff Demographics - Gender
Female 5
Organizational Plans
Fundraising Plan Under Development
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Under Development
Strategic Plan Under Development
Number of Years Strategic Plan Considers 3
Date Strategic Plan Adopted Apr 2011
Management Succession Plan Yes
Organization Policies and Procedures No
Continuity of Operations PlanHelpShows how an organization will operate after an event or disaster occurs that affects daily operations. No
Policies
Nondiscrimination Policy Yes
Whistle Blower PolicyHelpThe Sarbanes-Oxley Act provides certain protections for whistle blowers and criminal penalties for actions taken in retaliation against them. www.independentsector.org/sarbanes_oxley No
Document Destruction PolicyHelpThe Sarbanes-Oxley Act addresses the destruction of business records & documents & specifies that international document destruction should be carefully monitored. No
Directors and Officers Insurance Policy Yes
Collaborations

OVAC actively partners to increase impact on the community. Recent program collaborators include: University of Oklahoma School of Art & Art History, University of Central Oklahoma, University of Tulsa, University of Science and Arts of Oklahoma, East Central University, Northern Oklahoma College, Oklahoma City Museum of Art, Fred Jones Jr Museum of Art, Price Tower Art Center, Individual Artists of Oklahoma, [Artspace] at Untitled, City Arts Center, Living Arts, Oklahoma Art in Public Places, Oklahoma Center for Arts Education, Tulsa Artists Coalition, MAINSITE Contemporary, Oklahoma Contemporary, Mabee-Gerrer Museum of Art, Circle Cinema, Tulsa Performing Arts Center, DeadCENTER and Artist INC (Kansas City, MO), Bemis Center for Contemporary Arts (Omaha, NE), Creative Capital (New York City), Charlotte Street Foundation (Kansas City, MO), The Luminary (St. Louis, MO), among others. 

 
Affiliations
AffiliationYear
Allied Arts member agency2001
Awards
Awards
Award/RecognitionOrganizationYear
Oklahoma Nonprofit Excellence Award (ONE Award)Oklahoma Center for Nonprofits2015
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments

OVAC’s small, but dedicated staff works hard to ensure innovative programs and efficient operations. Staff works with many volunteers to extend the reach of our programs. 
Board Chair
Name Renee Porter
Company Affiliation CEO, Scissortail Community Development Corporation
Term July 2015 to June 2016
Email r.porter@scissortailcdc.org
Board of Directors
List Current as of July 11, 2015
Board of Directors List
NameAffiliationStatus
Bryon Chambers Oklahoma City Museum of ArtVoting
Bob Curtis Retired educatorVoting
Gina Ellis ABS Consulting Services, LLCVoting
Hillary Farrell Ackerman McQueenVoting
Jon Fisher Middle Fish CreativeVoting
TiTi Fitzsimmons MDVoting
Susan Green Philbrook Museum of ArtVoting
Michael Hoffner Elliott + Associates ArchitectsVoting
Ariana Jakub Arts Educator and ConsultantVoting
John Marshall Community VolunteerVoting
Travis Mason Cushman & Wakefield/Commercial Oklahoma Inc.Voting
Laura Massenat Elemental Coffee RoastersVoting
Renee Porter Advancia CorpVoting
Amy Rockett-Todd ArtistVoting
Doug Sorocco Dunlap CoddingVoting
Dana Templeton Rees Associates, IncVoting
Chris Winland ITC HoldingsVoting
Dean Wyatt Voting
Board Demographics - Ethnicity
Asian American/Pacific Islander 1
Caucasian 17
Hispanic/Latino 1
Native American/American Indian 1
Board Demographics - Gender
Male 9
Female 9
Governance
Board Term Lengths 3 years
Board Term LimitsHelpThe Standards for Excellence Institute recommends that board policies should include limits on the number of consecutive terms a board member may serve. www.standardsforexcellenceinstitute.org 3 terms
Number of Full Board Meetings AnnuallyHelpThe Standards for Excellence Institute recommends a minimum of four meetings per year of the full board. www.standardsforexcellenceinstitute.org 6
Board Meeting Attendance %HelpThe Better Business Bureau's Standards for Charity Accountability recommends at least 65% board attendance. (http://us.bbb.org) 75 %
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? No
Written Conflict of Interest Policy?HelpThe Standards for Excellence Institute recommends that nonprofits should have a written conflict of interest policy applicable to board members, staff and volunteers. Yes
Standing Committees
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Communications / Promotion / Publicity / Public Relations
Executive
Finance
Program / Program Planning
Comments on Board & Governance
CEO/Executive Director/Board Comments

OVAC’s board has been quite active in strategic planning, establishing evaluation methods and improving fundraising. This board is committed to the mission of the organization and improving the operations of the organization for maximum impact. 
 HelpFinancial figures are entered by community foundation staff who review the organization's audit and IRS Form 990. Reference the comments on financials at the bottom of the page for source of financial figures.
 
Current Fiscal Year
Fiscal Year July 01, 2015-June 30, 2016
Current Year Budgeted Total Income $563,000
Current Year Budgeted Total Expenses $563,000
Financial Documents
Form 9902014
Form 9902013
Form 9902012
IRS 9902011
Form 990 - 20102010
Form 990 - 20092009
Form 990 - 20082008
Audit2014
Audit2013
Audit2012
2010-2011 Audit2011
2009-2010 Audit2010
IRS Letter of Determination
IRS Letter
Prior Three Years' Financial History
Revenue and ExpensesHelpFinancial data for prior years is entered by foundation staff based on the documents submitted by nonprofit organizations.Foundation staff members enter this information to assure consistency in the presentation of financial data across all organizations.
Fiscal Year201420132012
Total Revenue$575,044$429,859$450,998
Total Expenses$540,032$565,606$436,810
Revenue Less Expenses$35,012($135,747)$14,188
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201420132012
Contributions------
Foundation and
Corporation Contributions		$196,951$144,958$199,793
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$196,860$152,838$141,473

Indirect Public Support HelpIndirect public support represents revenue received through solicitation campaigns. This includes funding United Way and other federated fundraising organizations, but does not include donor designated contributions.

------

Earned Revenue HelpEarned revenue represents income generated in direct exchange for a product or service.Earned income includes income from government contracts.

------
Investment Income, Net of Losses$4,360$2,428($1,350)
Unrealized Gain/Loss------
Membership Dues$36,894$39,963$32,945
Special Events$139,979$89,672$78,137
Revenue In-Kind------
Other------
Expense Allocation
Fiscal Year201420132012
Program Expense$384,240$415,754$269,692
Administration Expense$71,288$74,843$75,740
Fundraising Expense$84,504$75,009$91,378
Payments to Affiliates------
Total Revenue/Total Expenses1.060.761.03
Program Expense/Total Expenses71%74%62%
Fundraising Expense/Contributed Revenue16%19%22%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$233,566$189,984$333,751
Current Assets$88,076$94,102$173,816
Long-Term Liabilities------
Current Liabilities$16,937$8,367$16,387
Total Net Assets$216,629$181,617$317,364
Solvency
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities5.2011.2510.61
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountFoundations & Corporations $196,951Individuals $152,838Foundations & Corporations $199,793
Second Highest Funding Source & Dollar AmountIndividuals $196,860Foundations & Corporations $144,958Individuals $141,473
Third Highest Funding Source & Dollar AmountSpecial Events $139,979Special Events $89,672Special Events $78,137
Endowment? Yes
Endowment ValueHelpA legal definition of endowment applies (i.e. restricted assets or a supporting foundation). Rainy day funds are not included in endowment figures. $97,456
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? No
Reserve Fund? Yes
Tax Credits?HelpTax credits are a dollar-for-dollar reduction of tax owed offered by the state and/or federal government. No
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments

OVAC’s financial status is stable. The organization has maintained a solid reserve and positive balance for many years. With no long-term debt to retire or financial challenges, OVAC can build on this strength, further optimizing and diversifying funding streams to avoid over reliance on any individual source. Looking forward, OVAC outlined a larger organizational budget to reach strategic goals for programs. Some of the budget increases next year are cyclical as several large programs happen triennially or biennially. The board and staff are focused on OVAC’s careful financial transition to ensure ongoing service and financial flexibility. 
Foundation Staff Comments
All prior year financial information is from audited financial statements. 
 
 
Address 730 W Wilshire, Ste 104
Oklahoma City, OK 73116
Primary Phone 405 879-2400
Contact Email director@ovac-ok.org
Website http://www.ovac-ok.org
Give with Credit Card http://ovac-ok.org/get-involved/donate-now/
Give to Endowment http://occf.org/ovac/
CEO/Executive Director Holly Moye
Board Chair Renee Porter
Board Chair Company Affiliation CEO, Scissortail Community Development Corporation

 

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