Rainbow Fleet Inc.
3024 Paseo
Oklahoma City OK 73103
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Rainbow Fleet Child Care Resource and Referral
Mission Statement Rainbow Fleet's mission is to provide innovative, educational, child development programs and services that enhance the quality of life for children, their families and child care professionals.
Rainbow Fleet's Child Care Resource Center.
Contact Information
Contact Name Carrie Williams
Contact email cwilliams@rainbowfleet.org
Address 3024 Paseo
Oklahoma City, OK 73103
Phone (405) 521-1426
Fax 405-521-1472
County County
Alternate Phone 405 525-3111
How to Give
Donate to Endowment http://occf.org/rf/
Other ways to donate, support or volunteer
Donations may be issued with cash, money order, check, or credit card at the Rainbow Fleet Office, via mail, telephone, or website.
Financial Summary
Projected Revenue $744,339.00
Projected Expenses $820,116.00
History and Background
Former Names
Child Care Connection2005
Year Founded 1972
IRS Ruling Year 1980
State Registration Expiration Mar 2019
Mission Rainbow Fleet's mission is to provide innovative, educational, child development programs and services that enhance the quality of life for children, their families and child care professionals.
Rainbow Fleet is an Oklahoma City based nonprofit organization as defined by 501(c)(3) of the Internal Revenue Service codes as a tax-exempt public charity. Beginning in September 1972, Rainbow Fleet
grew out of one Montessori teacher’s belief that the very best early childhood teaching methods could literally be exported by providing child care teachers and professionals with resources and materials that would support appropriate environments for young children. This
concept, in conjunction with the modeling and mentoring from early childhood specialists, provided a component of support for the teachers and caregivers. Rainbow Fleet’s founder, Dr. Margaret Loeffler, took the lead in establishing this initiative. She was Director of the Primary Division at Casady School, which has a strong Montessori based preschool program. Dr. Loeffler also headed the Montessori
teacher training program at Oklahoma City University where many achievements and accomplishments on behalf of children and environments were attained.
The early beginnings were built around her idea to fill a mobile education unit with learning materials, toys, art projects, and books. The key to quality service would be to staff the mobile libraries with trained early childhood professionals. By taking the resources directly into child
care and early education programs, they could reach large numbers of children, families and caregivers. These early efforts were a direct result of the collaboration of several key partners and stakeholders which included Casady School, Oklahoma City University, Arts Council of Oklahoma City, Oklahoma State Department of Human Services,
Metropolitan Library System, and the Junior League of Oklahoma City.
The methodology has changed with time. The programs and projects have had to adapt based on needs assessments and priorities. Rainbow Fleet expanded the mobile toy lending library concept and developed a Child Care Resource Center which llows for greater access to more resources and materials. The Resource Center is supported by the programs of Child Care Resource and Referral, Child Care Training and Technical Assistance, a Hispanic Services Specialist, a Child Care Health Consultant, an Infant Toddler Consultant, and the Child Care Food Program. The existence of these programs serve as a testament to our commitment to the underlying mission of Rainbow Fleet, which remains as strong today as it did 40 years ago.




1.     Contract monitoring reviews found that Rainbow Fleet met (100%) and exceeded requirements that were established by Oklahoma Child Care Resource and Referral Association for providing child care resource and referral services and consumer education; and, by the Child and Adult Care Food Program for serving as a Sponsor for monitoring family child care homes for meals and/or supplements meeting the United States Department of Agriculture meal pattern requirements.
2.     The Family Child Care Home Quality Enhancement Initiative was added to our fleet of services. This service will provide intensive assistance to improve the quality of care in family child care homes by working towards a higher level of stars recognition and national accreditation.
3.     As identified through our participation in The Oklahoma Standards for Excellence program, we have been reviewing, revising and updating our policies as they relate to by-laws, operations, personnel, and safety.
1.     Diversify funding streams and lessen dependency on contracts through the development of an intentional fund development plan.
2.     Review our branding and public awareness and develop a marketing/communications plan.
3.     Develop partnerships with businesses in central Oklahoma to provide consumer education and referral services to their employees.
4.     Expand and enhance the availability and accessibility of the Child Care Resource Center to a greater number of clients.
1.     Rainbow Fleet is currently working with the consultant group Price Lang Consulting for the purpose of reviewing our branding and public awareness. Funding will be needed to help further establish or re-identify who we are to the greater public at large.
2.     Our Child Care Resource Center client base continues to expand with a greater number of parents, grandparents, pre-school teachers, Mothers-Day-Outs programs, homeschool associations, professionals, etc. utilizing the resources that are
available. The volume of inventory in our Resource Center needs to be increased to accommodate demand.
3.     A Mobile Child Care Resource Center to take the resources on the road to meet clients in the “commons” of the service delivery area, places such as the Public Libraries.
4.     Computer and technology upgrades are a continual challenge. The Resource and Referral and Child Care Food Programs require current computer technology upgrades for efficiency in providing the services.
5.   Child care training continues to increase in importance but we must be cognitive to keep if affordable for our clients. The need for funding to support curriculum and training resources is great.
CEO/Executive Director Statement
Rainbow Fleet's strength lies in our ability to personally help families and anyone working with children in the central Oklahoma area--we are knowledgable experts who are flexible and able to provide support to multiple clients and populations.  A few examples:
·      Due to economic times, mom is going to have to join the workforce with dad so that they can try to make ends meet. But, who’s going to take care of the children? Rainbow Fleet can help.
·      When I arrive early one morning to work, a pickup with a dad and three young children are sitting in front waiting for us to open. Mom left him and the kids over the weekend and he doesn’t know about child care or what to do. Rainbow Fleet can help.
·      A child care provider has a close call with child and a choking incident and calls us wanting to know more about first aid and CPR classes. Rainbow Fleet can help.
·   A family child care home is trying to stretch the budget to provide care for children, but needs to expand the number of age appropriate books, toys and curriculum materials that she has available. Rainbow Fleet can help.
·      A major company is moving new employees in from out of state and many of the families are inquiring about child care options. Rainbow Fleet can help.
So, in other words, if you are looking for child care or providing child care,Rainbow Fleet Child Care Resource and Referral can help and most services are provided at little to no cost to the clients.
Rainbow Fleet’s primary service delivery is comprised of Oklahoma and Cleveland Counties (our Child Care Food Program overlaps into Canadian, Garvin, Grady, Kingfisher, Lincoln, Logan, McClain,
and Pottawatomie counties). While the area would not appear to be great in size, the client data of those we serve within those counties is enormous:
·      Children ages 0 – 5: 85,992
·      Children ages 6 – 12: 92,808
·      Children ages 1 –12: 178,800
·      Number of working parents: 114,314
·      Number of child care centers: 488
·      Number of Family Child Care Homes: 858
These are the children, families, child care providers and communities that use our
services. As a result of Rainbow Fleet’s expertise, availability, and involvement in the Early Care and Education Profession in central Oklahoma, we are increasingly aware of the many trends and needs of the children and families. The need has never been greater than now to ensure the continuation of our program and the outreach services that we provide.Therefore, on behalf of our children and families, I take this opportunity to thank you for your continued support and future consideration.
Area Served
Area Served
Geographic Area Served
Cleveland County
Oklahoma County
Oklahoma - Statewide
Rainbow Fleet's Child Care Resource and Referral serves children, families and child care professionals in Cleveland and Oklahoma Counties. The Child and Adult Care Food Program includes these two counties and extends into the surrounding counties in central Oklahoma.
Rainbow Fleet conducts searches for quality child care in all 77 Oklahoma counties.  
Service Categories
Secondary Organizational Category Education/Preschools
Tertiary Organizational Category Health Care/Group Health Practices

Through consultation with our child care resource and referral specialists, families and the community are linked with accurate, useful information about child care options, quality indicators, and related resources that will assist with consumer education. Rainbow Fleet is a member of the Oklahoma Child Care Resource and Referral Association, Inc. and the National Association of Child Care Resource and Referral Agencies, and serves the children, families and communities in Cleveland and Oklahoma counties. Our Resource and Referral has earned national certification as a Quality Assured Program.


Population Served Families Children and Youth (0 - 19 years)

We offer parents, families and child care providers resources, consultation and technical assistance on appropriate activities, curriculum, educational materials and supplies for children in a unique lending library setting.


Population Served Families Children and Youth (0 - 19 years) Hispanic, Latino Heritage

We coordinate training and consultation to assist child care providers in meeting training requirements for licensing, the Reaching for the Stars quality initiative, and other levels of early childhood professional development training such as First Aid/CPR and Accident and Disease Prevention.  All of these trainings are available and utilized by parents and families as well.


Population Served Adults Families

As a sponsoring organization with the Child and Adult Care Food Program, we reimburse family child care home providers for the children’s nutritious meals and snacks that meet USDA guidelines and servings.  Providers in this program receive regular visits from our Food Program Monitors to offer support, education and ensure all standards are being met.


Population Served Infants to Preschool (under age 5) Children Only (5 - 14 years)

The Rainbow Fleet Family Child Care Quality Enhancement Initiative is a comprehensive training and technical assistance program that seeks to improve the quality of early care and education in licensed, Family Child Care Homes in Oklahoma and Cleveland Counties. This program supports our mission at Rainbow Fleet, to provide innovative, educational child development programs and services that enhance the quality of life for children, families and child care professionals, in a number of ways. 

Most importantly, the Quality Enhancement Initiative seeks to improve the quality of child care in central Oklahoma, where there are currently 85,992 children ages 0-5 who need care while their parents work. There are 624 Family Child Care Homes in central Oklahoma. When the majority of a child’s day is spent in child care, the quality of that environment is critical to not only the health and safety of children, but also their cognitive, physical and emotional development. 

Family Child Care Homes are licensed by the Oklahoma Department of Human Services on a rating scale known as Reaching for the Stars. Each licensed program is awarded a Star level, which indicate the level of quality offered based on specific criteria. The goal of the QEI Program is to aide child care professionals in advancement through the Stars Program through onsite mentoring, training and support. Advancement through the Stars program is  the key focus and will greatly improve the quality of child care offered in these programs. 

Population Served Children and Youth (0 - 19 years) Adults
CEO/Executive Director
CEO/Executive Director Carrie Williams
Start Date Mar 2014
Email cwilliams@rainbowfleet.org
Senior Staff
Anthony CobyChild Care Food Program Coordinator
Randa WoodChild Care Resource and Referral Manager
Number of Full-time Staff 9
Number of Part-time Staff 0
Number of Contract Staff 1
Number of Volunteers 25
Staff Retention Rate 90
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 2
Asian American/Pacific Islander 0
Caucasian 5
Hispanic/Latino 1
Native American/American Indian 1
Other 0 0
Staff Demographics - Gender
Male 1
Female 8
Not Specified 0
Organizational Plans
Fundraising Plan Under Development
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Under Development
Strategic Plan Yes
Number of Years Strategic Plan Considers 4
Date Strategic Plan Adopted June 2016
Management Succession Plan Under Development
Organization Policies and Procedures Under Development
Collaboration partners include Smart Start Central Oklahoma, Palomar - Oklahoma City's Family Justice Center, Metropolitan Library Systems, Oklahoma City County Health Department, Oklahoma Child Care Services, and the Paseo Artist Association.
Association of Fundraising Professionals - Oklahoma Chapter2011
National Association for the Education of Young Children (NAEYC)2003
Oklahoma Child Care Association2005
Oklahoma Center for Nonprofits, Standards of Excellence Program Graduate2005
Oklahoma City Arts Council2003
Oklahoma City Metropolitan Literacy Council2010
External Assessments and Accreditations
National Association of Child Care Resource and Referral Agencies - Child Care Aware Consumer Education Quality Assurance Program - Certification2009
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments Carrie Williams is the executive director.
Board Chair
Name Becky Roten
Company Affiliation Community Volunteer
Term Oct 2016 to Sept 2018
Email Beckyr2@coxl.net
Board of Directors
List Current as of July 01, 2018
Board of Directors List
Cara Anderson Sparkle Kids Family Child CareVoting
Adrienne Butler Youth Services at Oklahoma Dept. of LibrariesVoting
Kathy Carey Rose State CollegeVoting
Mei Cheng Community VolunteerVoting
Matilda Clements SecretaryCommunity LeaderVoting
Shelley Deck TreasurerAmerican Fidelity CorporationVoting
Mike Gibson Immediate Past PresidentRSM US, LLPVoting
Jodie Giocondi Intrust BankVoting
Morgan Harris President ElectGreen BambinoVoting
Kelly Padgham Business StrategiesNonVoting
Miles Pringle Pringle & PringleVoting
Becky Roten PresidentCommunity VolunteerVoting
Stephen Schreiber First Fidelity BankVoting
Patti Tepper-Rasmussen Learning Tree Toy StoreVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 1
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 12
Other 0 0
Board Demographics - Gender
Male 4
Female 11
Not specified 0
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation Yes
Constituency Includes Client Representation No
Written Board Selection Criteria? Yes
Standing Committees
Board Development / Board Orientation
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Advisory Board
Advisory Board Members
Drew Edmondson Riggs, Abney, Neal, Turpen, Orbison and Lewis
Current Fiscal Year
Fiscal Year July 01, 2018-June 30, 2019
Current Year Budgeted Total Income $744,339
Current Year Budgeted Total Expenses $820,116
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Revenue and ExpensesHelpFinancial data for prior years is entered by foundation staff based on the documents submitted by nonprofit organizations.Foundation staff members enter this information to assure consistency in the presentation of financial data across all organizations.
Fiscal Year201720162015
Total Revenue$2,172,235$1,997,605$2,191,261
Total Expenses$2,051,083$2,079,186$2,118,023
Revenue Less Expenses$121,152($81,581)$73,238
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201720162015
Foundation and
Corporation Contributions
Government Contributions$1,905,072$1,835,701$1,956,840
Individual Contributions------
Investment Income, Net of Losses$10,489$12,128$4,114
Unrealized Gain/Loss$7,825$115($2,988)
Membership Dues------
Special Events$300$24,030$12,840
Revenue In-Kind------
Expense Allocation
Fiscal Year201720162015
Program Expense$1,975,094$1,990,022$2,043,251
Administration Expense$74,929$87,877$73,867
Fundraising Expense$1,060$1,287$905
Payments to Affiliates------
Total Revenue/Total Expenses1.060.961.03
Program Expense/Total Expenses96%96%96%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201720162015
Total Assets$551,384$431,387$524,029
Current Assets$294,456$161,158$251,950
Long-Term Liabilities------
Current Liabilities$142,724$143,879$154,940
Total Net Assets$408,660$287,508$369,089
Short Term Solvency
Fiscal Year201720162015
Current Ratio: Current Assets/Current Liabilities2.061.121.63
Long Term Solvency
Fiscal Year201720162015
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201720162015
Top Funding Source & Dollar AmountGovt - Fed $1,905,072Govt - Fed $1,835,701Govt - Fed $1,956,840
Second Highest Funding Source & Dollar AmountContributions $205,554Contributions $96,356Contributions $192,180
Third Highest Funding Source & Dollar AmountEarned Revenue $42,995Earned Revenue $29,275Earned Revenue $28,275
Endowment? Yes
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? Yes
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? No
Comments on Financials
Foundation Staff Comments
All prior year financial information is from the IRS Form 990s.
Contributions may include foundations and corporations when the breakout was not available.
The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.

Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year. 
Address 3024 Paseo
Oklahoma City, OK 73103
Primary Phone 405 521-1426
Give to Endowment http://occf.org/rf/
CEO/Executive Director Carrie Williams
Board Chair Becky Roten
Board Chair Company Affiliation Community Volunteer