Edmond Historical Society
431 South Boulevard
Edmond OK 73034-3873
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Edmond Historical Society & Museum
Edmond Museum
EHS
Mission Statement The purpose and mission of the Edmond Historical Society & Museum is: Celebrating Edmond History through Preservation and Education.
Edmond Historical Society & Museum
Contact Information
Contact Name Amy Stephens
Contact email astephens@edmondhistory.org
Address 431 South Boulevard
Edmond, OK 73034 3873
Phone (405) 340-0078
Fax 405-340-2771
County Oklahoma
How to Give
Donate with Credit Card http://www.edmondhistory.org/giving/
Donate to Endowment http://occf.org/ehs/
Other ways to donate, support or volunteer The Edmond Historical Society & Museum is celebrating Edmond history through preservation and education.  All donations help to support the preservation of historic artifacts and photographs, strengthen our educational programming, support ongoing historical research, fund traveling exhibits, and make gallery improvements possible. Your support will ensure that our stories, and those of our ancestors, are told for generations to come.  Gifts to the museum are fully tax-deductible and ensure that museum admission remains free to all visitors.  Gifts are accepted in the form of checks, phone donations, in-kind donations as well as online gifts.  Interested adults can also become museum volunteers.  Being a museum volunteer affords you the great chance to enjoy new friends with similar interests, learn new skills, and be a welcoming face to our museum visitors.  Volunteers are offered a variety of opportunities to serve ranging from answering the phone, managing the gift shop, helping in the research library, tracking visitors and providing tours.  Are you interested in donating to an upcoming program or project? Visit our website for a list of upcoming events and programming.  The Edmond Historical Society & Museum has a designated endowment fund through the Oklahoma City Community Foundation.  This designated fund provides yearly income for operating expenses while continuing to grow for the future. Give now to our endowment fund to help secure our future.
Financial Summary
 
 
Projected Revenue $328,875.00
Projected Expenses $328,875.00
History and Background
Former Names
NameYear
There have been no other names used since inception1983
Supported Organization Edmond Historical Society
Year Founded 1985
IRS Ruling Year 1989
State Registration Expiration Nov 2019
Statements
Mission The purpose and mission of the Edmond Historical Society & Museum is: Celebrating Edmond History through Preservation and Education.
Background
Step through the front door of the Edmond Historical Society Museum and you immediately enter the community's history. The museum is housed in the former Armory of the 179th Infantry, 45th Division of the Oklahoma National Guard. The historic, native sandstone building was built in 1936 by the Works Progress Administration. The Museum has been in operation since 1985 and it has been recognized on the National Register of Historic Places since 1991. The Museum's Main Gallery features permanent collection exhibits depicting the lives of early pioneers and the history that changed Edmond from a one-horse town to the fast-growing suburb town listed in the top 50 places to live in America today. The Museum also features many seasonal, temporary and traveling exhibits.
 
Historical resources include the Museum’s collection with over 40,000 artifacts, documents and historic photographs, a non-circulating research library with 5,000 books and documents related to Edmond and Oklahoma, newspaper on microfilm, and volunteers from the Edmond Genealogical Society willing to help visitors with family research.
 
The Children's Learning Center, located off the Main Gallery, is a unique hands-on learning area inspired by early Edmond. Children’s imaginations come alive in the miniature 1889 town. Children can sell flour in the general store, live inside a teepee, practice Native weaving, find out what’s in the cupboards in a prairie house, be the engineer at the train station, count the money in the bank vault, deliver mail, plant a vegetable garden, become a student or teacher in a one room schoolhouse, and discover community helpers that keep Edmond growing.
 
The Museum also features programming at the 1889 Territorial Schoolhouse, two blocks north of the museum. The Schoolhouse, the first built in Oklahoma Territory, is a popular field trip destination for students in 3rd and 4th grade studying Oklahoma History, as well as home school groups. Our resident Schoolmarms lead students in a day in the life of an 1889 student. With preparation before they arrive children are immersed in the life of yesteryear. They dress, eat and learn in the style of 1889. From the moment they enter the historic doors they become a part of history.
 
Educational guides are utilized in the main gallery and are specific to special exhibits and events. We also provide an 1889 Land Run Kit that can be checked out and used by teachers in their classrooms.
 
In the Spring of 2017 new field trips for K-2nd students became available at the 1900's Victorian Rodkey House Event and Education Annex. This home built in 1900 by Isaac and Catherine Rodkey, owners of the Rodkey Mill, offers students the chance to see what home-life was like on statehood day in 1907. They learn how Edmond grew during the early years, how the mill functioned and contributed to the economics of early Edmond and about what life for the three Rodkey children was like. Teachers can choose from two themes: Building Edmond where students learn mapping skills, citizenship and the growth of the town or From Wheat to Bread, learning about the milling process, grinding their own grain into flour, and making cinnamon rolls . Each theme involves seeing actual Rodkey and Edmond artifacts and learning about the Rodkey family.
 
Since its opening, the Edmond Historical Society & Museum has been a museum that is dedicated to serving the community by allowing free admission into the galleries for all visitors. Ten years ago our visitors totaled about 4,000 people annually. Last year, the Edmond Historical Society & Museum gladly welcomed over 20,000 visitors through our doors.
Impact The Edmond Historical Society & Museum serves as a resource to families, students, historians, tourists, homeschool children and teachers who want to explore the history of Edmond from Oklahoma Territory days to the present. In our main gallery we offer permanent, temporary and traveling exhibits related to the founding of Edmond during the first Oklahoma Land Run of April 22, 1889. Housed in the Old Edmond Armory, built by the WPA in 1936 and listed on the National Register of Historic Places in 1991, we are continuing to upgrade our facility by restoring and uncovering the original windows, adding new LED energy efficient lighting and upgrading our ADA accessibility. In 2016 we renovated and relocated our 5,000 volume Research and Genealogical Library into the main gallery to make it more user friendly and accessible to our visitors. Edmond Genealogical Society members staff the library to help with family research. Our Children's Learning Center continues to be a popular gathering place for the young children and families of our community. Children ages toddlers through early elementary enjoy dressing up and living life in our miniature 1889 town. In September of 2016 we held the Grand Opening of the Rodkey House Event and Education Annex. This 1900's Victorian Painted Lady home built by community leaders Isaac and Catherine Rodkey and owners of the Rodkey Mill, has become a gathering place for private celebrations such as small weddings, receptions, parties, and community meetings. We hosted our sixth annual Victorian Tea in the house for the first time in February of 2017 with children's Living History Field Trips and Summer Camp beginning Summer 2017. We host Homeschool Days and Scout Nights several times/year with close to 100 in attendance. Traveling exhibits focused on various themes with companion Local Connection exhibits are part of our regular schedule. Our staff consists of five full-time museum professionals and four part-time Resident Teachers who provide programming at the 1889 Territorial Schoolhouse and the Rodkey House, two Work-study students from the local University and two interns. We have 20 senior adults volunteers who staff our Welcome Center and Gift Shop and Edmond Genealogical Society volunteers who staff our Research Library. Over 100 additional volunteers are on call for special events and programs.
Needs
*  General Operating - additional ongoing general operating funding to help grow our programming and operations
*   Program Funding and Technology for the Rodkey House Event and Education Annex $15,000
*   Additional staff $35,000/year
*   Children's Learning Center updates and repairs - $5,000 - $8,000
CEO/Executive Director Statement Partnering with organizations in Edmond is a high priority for the Edmond Historical Society & Museum.  We have partnered with the Edmond Historic Preservation Trust to provide programming at the 1889 Territorial Schoolhouse since it reopened in 2007.  We have partnered with the Edmond Genealogical Society to provide meeting space and a research and genealogical library for over 20 years.  The Edmond Stamp Club holds their monthly meetings at the museum and our partnership with Edmond Scouting goes back over 30 years.  We partner with the Edmond Public Schools, local private schools, home school parents and the University of Central Oklahoma to provide field trips and exhibits that meet requirements for assignments for their students. We partnered with the City of Edmond to renovate and open the Rodkey House Event and Education Annex as a venue for rentals and local educational programming.  We partner with the Urban Forestry Department of the City to provide a location for the Arbor Day Art Show - Trees in our Town, for local 5th grade students. This year we are partnering with the Edmond Historic Preservation Trust to host Holiday Hop with free family activities at the 1889 Territorial Schoolhouse, the Museum and the Rodkey House.
Area Served
Area Served
Geographic Area Served
Edmond
Oklahoma City
Central Oklahoma
International
The majority of our visitors come from the Oklahoma City Metro area including Edmond.  Many visitors come from travelers down Route 66 or through the tourism department.  We have students, international and local, from the University of Central Oklahoma, Oklahoma Christian University, public and private schools, and home school students who visit to complete an assignment. Over 900 children visited the 1889 Territorial Schoolhouse on a field trip last year and over 165 children participated in Summer Camp this year. Admission is free to the museum with a small charge for some special events and programs.
Service Categories
Secondary Organizational Category Arts,Culture & Humanities/History Museums
Tertiary Organizational Category Education/Educational Services
Programs
Description The main gallery of the Edmond Historical Society & Museum showcases artifacts, photos and documents from Edmond, Oklahoma Territory to the present.  Permanent exhibits consist of thematic groupings on Native American history, pioneers and early days of Edmond, Agriculture, Education, Commerce, City Government, Athletics, and Religion.  Temporary exhibits are installed throughout the year and traveling exhibits are hosted annually. Annual events hosted in the main gallery include Making History Spring Break Crafts, Trees in Our Town - Arbor Day Art Show, Homeschool Day, Scout Night and a Holiday exhibit. Family guides are available in the main gallery and tours may be scheduled upon request. 
Strategy
Population Served Adults Children and Youth (0 - 19 years) Families
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. The museum offers feedback forms to all visitors.
Description Public, private and homeschools bring their students to Edmond’s 1889 Territorial Schoolhouse (the earliest one-room schoolhouse in Oklahoma Territory) to experience a day in the life of an 1889 student. The immersion day is led by the on-staff Schoolmarm who utilizes a curriculum which incorporates the Oklahoma 3rd grade PASS Skills. The day includes reading from original period text books, lessons in social studies and even incorporates a moral lesson. The students use pen and ink wells, soapstone and slate boards, dress and eat as if they were living in 1889. This program has minimal costs for students to attend.
Strategy
Population Served Children Only (5 - 14 years) People/Families with of People with Physical Disabilities
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success. Teachers and schools that return year after year and students who look forward to this field trip for years before they enter 3rd or 4th grade.
Description The Edmond Historical Society & Museum’s annual authentic inter-generational Tea at the Rodkey House is a special program, hosted beginning in February 2017 at the 1900's Victorian Rodkey House Event and Education Annex, for ladies and gentlemen ages mature kindergartner and up. During the program, visitors learn the importance of Tea Time in the 1800 and 1900's presented by two living history performers acting as Catherine and Bess Rodkey. They also learn the etiquette, traditions, and history of a traditional Tea, including how tea changed the American culture and how it relates to life in Edmond, Oklahoma Territory. In addition to enjoying polite conversation, attendees savor authentic tea foods, enjoy live chamber music, and take home a tea favor. They learn about prominent women in Edmond's history and about their contributions to our city. To make the experience as realistic as possible, Victorian attire is encouraged. This event brings women, gentlemen, young ladies and young men from all generations together for an unforgettable hands-on experience!
Strategy
Population Served Families Adults Children Only (5 - 14 years)
Description
The Edmond Historical Society & Museum’s 1889 Summer Camp program is a wonderful and engaging program for students during the summer. This minimal cost program is set in Edmond’s 1889 Territorial Schoolhouse (the earliest one-room schoolhouse in Oklahoma Territory) and led by a real Schoolmarm. The 1889 Summer Camp allows students to unplug from the digital age and experience life as 1889 students by dressing, eating, learning and playing as if they are living life in 1889.
 
Campers learn how to write using pens and ink wells, learn moral lessons by reading nineteenth century age-appropriate literature, learn the importance of agriculture and enjoy making music using historical instruments. They create fun arts and crafts, eat time-period appropriate snacks—which exclude all processed foods, experience the art of storytelling and play games outside that were popular 125 years ago, such as Red-Rover, potato-sack racing, and Jacks. On the last day of camp parents are invited to share in an afternoon picnic, and watch a short program produced and performed by the students.
 
Living History Summer Camp at the Rodkey House is in July each year with a rotating theme. Activities are planned around learning about the Rodkey family and the Rodkey children, Bess, Earl and Don and the things they enjoyed doing in the early 1900's. Cooking, sewing, games, stamp collecting, fishing, water play, gardening, learning about transportation and communication, early Edmond and the mill are all a part of the camp curriculum. Students visit the museum to see artifacts and see original photographs and documents related to camp themes.
Strategy
Population Served Children Only (5 - 14 years)
Description The Edmond Historical Society & Museum has a long-standing collaborative partnership with the Boy Scouts and Girl Scouts of America. Fall Scout Night is scheduled in October. This minimal cost program provides Scouts with sessions on Museum etiquette and handling of artifacts, Edmond and Oklahoma History, activities related to our current exhibits and more and is hosted in the main gallery of the museum. A few of our volunteers who are former scouts will pitch in and help lead many of the sessions. Activities are planned to help scouts toward merit badge requirements. Homeschool Day has a similar format with attendees learning about museum artifacts and their care, participating in activities related to current exhibits, and completing their passport as they visit the different stations. There is a minimal cost for this program that serves ages 5 and up.
Strategy
Population Served Children Only (5 - 14 years) Males Females
Description Half day and Full day field trips are available for K-2 and homeschool groups at the historic 1900 Victorian Rodkey House. Teachers may choose from two themes for half/day trips or experience both groups of activities for all/day trips. Students choosing the Building Edmond curriculum will learn mapping skills, citizenship and learn about the Rodkey family and how they served the early Edmond community. They will "Build" Edmond on a 1922 floor map and learn about the different forms of transportation including the railroad and Interurban trolley. The From Wheat to Bread curriculum covers the planting, growing, harvesting and milling process. Students will make their own cinnamon rolls and will learn about the Rodkey Rag Darling flour sacks. Each group will get to see historic artifacts and learn about the Rodkey House history.
Strategy
Population Served Children Only (5 - 14 years) Families
Comments on Programs
CEO/Executive Director/Board Comments
We currently have the most qualified and experienced staff in the museum's history.  Our Executive Director, Curator, Exhibit Coordinator, Director of Education, Visitor Service Manager and 4 part-time Resident Teachers have over 75 years of combined experience in their fields.  Four of the five full-time staff members hold Master's Degrees in their fields. We are fortunate to have the support of the City of Edmond to provide a substantial portion of our operating expenses and building costs.  However, in order to grow our programming to serve the increased numbers of visitors we rely on grant funding and donations. We are recently underwent a three phase renovation project to upgrade the facility funded by the City of Edmond. The preservation of our 1936 WPA building is a high priority for our community. As we continue to grow we must also address our parking issues as well.
CEO/Executive Director
CEO/Executive Director Amy Stephens
Start Date Mar 2019
Email astephens@edmondhistory.org
Experience Amy Stephens spent 20 years as an educator and historian at the Oklahoma City Zoo. Curating the history of the zoo established her museum background. In 2006, she established the zoo's historical archive and opened the Zoozeum in 2011. She is the author of three award-winning books about the zoo, and is also a freelance writer writing about interesting people and places in the Edmond community. 
Senior Staff
NameTitle
Derek LeeCurator of Collections
Anna StudstillProgram Director
Staff
Number of Full-time Staff 5
Number of Part-time Staff 4
Number of Contract Staff 1
Number of Volunteers 150
Staff Retention Rate 40
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
Caucasian 9
Staff Demographics - Gender
Male 1
Female 8
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Yes
Strategic Plan Yes
Number of Years Strategic Plan Considers 3
Date Strategic Plan Adopted Mar 2018
Management Succession Plan Under Development
Organization Policies and Procedures Yes
Collaborations
The Edmond Historical Society collaborates with many local organizations and groups including:  The Edmond Historic Preservation Trust, the Edmond Chamber of Commerce, local Boy Scout and Girl Scout troops, the Edmond Public Schools, the University of Central Oklahoma, the Downtown Edmond Business Association, Edmond Tourism and Recreation, the Edmond Parks Department, Edmond Visual Arts Commission, the City of Edmond, Urban Forrestry, the Edmond Sun, Edmond Life  & Leisure, private schools and homeschool groups, local retirement centers, the Edmond Genealogical Society and RSVP.
Affiliations
AffiliationYear
Oklahoma Museums Association member2012
Edmond Chamber of Commerce2008
Oklahoma Center for Nonprofits, Standards of Excellence Program Graduate2010
National Society, Daughters of the American Revolution2016
American Alliance of Museums2014
Awards
Awards
Award/RecognitionOrganizationYear
Top 10 Reasons to Live in EdmondEdmond Chamber of Commerce2017
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments
We have revised our Employee Handbook this year to reflect changes in the labor law requirements and have added a new cash reserve policy to our organizational policies. We also revised the Board and Employee Conflict of Interest Policy, added a marijuana policy, and adopted a new maternity/parental leave policy.
Other Documents
Board Chair
Name William Blanchard
Company Affiliation Oklahoma Christian University
Term July 2019 to June 2021
Email will.blanchard@oc.edu
Board of Directors
List Current as of July 01, 2019
Board of Directors List
NameAffiliationStatus
William BlanchardOCU FoundationVoting
Dr. Kenneth BrownVoting
Georgia FieringUniversity of Central Oklahoma
Phil FraimOklahoma Attorneys Mutual Insurance CompanyVoting
Randy HiyaneBank 7Voting
Dana Jackson-HardwickUCOVoting
Sheryl JanisAutoworksVoting
Brandon Newman
Michele RamsdellUCOVoting
Ken ReesVoting
Eriech TapiaCitizenVoting
Board Demographics - Ethnicity
Caucasian 12
Native American/American Indian 1
Board Demographics - Gender
Male 7
Female 4
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Yes
Standing Committees
Board Governance
Collections
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Education
Finance
Advisory Board
Advisory Board Members
NameAffiliation
Dustin DavisEvans & Davis
Beth KerrUCO
Betsy MantorCitizen
Comments on Board & Governance
CEO/Executive Director/Board Comments As our membership ages, it is vital to our organization to attract younger members, younger volunteers, and younger Board members.Currently we are seeking additional Board members and focusing on cultural diversity as well as attracting members with expertise in technology.
Current Fiscal Year
Fiscal Year July 01, 2019-June 30, 2020
Current Year Budgeted Total Income $328,875
Current Year Budgeted Total Expenses $328,875
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201820172016
Contributions$49,397$30,077$178,835
Foundation and
Corporation Contributions
------
Government Contributions$225,750$225,750$275,750
Federal------
State------
Local$225,750$225,750$275,750
Unspecified------
Individual Contributions------
------
$21,117$21,860$15,257
Investment Income, Net of Losses$5,630$6,102$3,325
Unrealized Gain/Loss------
Membership Dues$5,315$5,425$3,125
Special Events--$18,646$20,282
Revenue In-Kind------
Other$612$1,379$383
Expense Allocation
Fiscal Year201820172016
Program Expense$296,402$309,417$292,862
Administration Expense$30,350$7,150$12,381
Fundraising Expense$2,555$2,552$2,485
Payments to Affiliates------
Total Revenue/Total Expenses0.930.971.61
Program Expense/Total Expenses90%97%95%
Fundraising Expense/Contributed Revenue5%8%1%
Assets and Liabilities
Fiscal Year201820172016
Total Assets$354,246$376,118$389,250
Current Assets$81,730$92,082$130,602
Long-Term Liabilities------
Current Liabilities$5,014$5,400$8,652
Total Net Assets$349,232$370,718$380,598
Solvency
Short Term Solvency
Fiscal Year201820172016
Current Ratio: Current Assets/Current Liabilities16.3017.0515.10
Long Term Solvency
Fiscal Year201820172016
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201820172016
Top Funding Source & Dollar AmountGovt - Local $225,750Govt - Local $225,750Govt - Local $275,750
Second Highest Funding Source & Dollar AmountContributions $49,397Contributions $30,077Contributions $178,835
Third Highest Funding Source & Dollar AmountEarned Revenue $21,117Earned Revenue $21,860Special Events $20,282
Endowment? Yes
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? No
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose Replace the amount raised in our annual fundraiser Wine through Time due to the museum temporary closure for renovations and inability to host the event.  It's called Invest in Edmond and this will be our second year to have this campaign.
Campaign Goal $20,000
Campaign Dates Aug 2018 to June 2019
Amount Raised To Date $12,500 as of Jan 2019
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments
Due to the extreme cost of audited financials, the Historical Society has opted to have a CPA conduct an annual financial review instead of an annual audit.
Foundation Staff Comments
All prior year financial information is from the IRS Form 990s.
 
Contributions may include foundations and corporations when the breakout was not available. 
 
The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.
 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.
Address 431 South Boulevard
Edmond, OK 73034 3873
Primary Phone 405 340-0078 103
Give with Credit Card http://www.edmondhistory.org/giving/
Give to Endowment http://occf.org/ehs/
CEO/Executive Director Amy Stephens
Board Chair William Blanchard
Board Chair Company Affiliation Oklahoma Christian University