Moore Youth & Family Services Inc.
624 NW 5th St
Moore OK 73160-3924
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Moore Youth and Family Services, Inc.
Mission Statement The mission of the agency is to support community based programs that provide behavioral health services to adults, youth, and families. Provision of services is focused on identified community needs in the areas of prevention, intervention/diversion, and treatment services. Services incorporate both mental health and substance abuse treatment modalities that focus on healthy lifestyles and strengthening the individual as well as the family.
Contact Information
Contact Name Lisa Williams
Contact email lisawilliams@coxinet.net
Address 624 NW 5th St
Moore, OK 73160 3924
Phone (405) 799-3379
Fax 405-799-0912
County Cleveland County
How to Give
Other ways to donate, support or volunteer
Those wishing to support the Agency's mission and services may mail their donations to Moore Youth and Family Services, Inc., 624 Northwest 5th Street, Moore, OK 73160-3924.  Those wishing to volunteer or apply for the Intern program may call the Agency at 405 799 3379.
Financial Summary
 
 
Projected Revenue $1,675,300.00
Projected Expenses $1,675,300.00
History and Background
Former Names
NameYear
None
Supported Organization Moore Youth and Famiy Servies, Inc.
Year Founded 1971
IRS Ruling Year 1975
State Registration Expiration Mar 2014
Statements
Mission The mission of the agency is to support community based programs that provide behavioral health services to adults, youth, and families. Provision of services is focused on identified community needs in the areas of prevention, intervention/diversion, and treatment services. Services incorporate both mental health and substance abuse treatment modalities that focus on healthy lifestyles and strengthening the individual as well as the family.
Background
 
AGENCY DESCRIPTION

MYFS was founded in 1971 and incorporated in 1975. The administrative and service offices are presently located at 624 North West 5th street in the city of Moore. The agency was founded to meet the needs of the rapidly growing area of Northern Cleveland County and Southern Oklahoma County. This area has been known for the large number of at-risk youth and families with needs for community-based services. The Moore School System remains one of the largest in the State.

MYFS was issued a Not-for-Profit Certificate of Incorporation from the State of Oklahoma on January 30, 1975. The agency federal identification number is 73-097-7144. The corporation received the recognition of exemption and was determined to be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code on June 3, 1977. Management of the Corporation is vested in the Board of Directors, made up of from 8 to 12 concerned community citizens elected annually in a public forum. The Executive Director and administrative staff are responsible for agency operations, maintaining income through various contracts and fee systems and insuring quality service delivery through effective and efficient program management. The agency’s operating budget for fiscal year 2012 – 2013 was over nine hundred thousand dollars with a staff of over 31 fulltime and contract employees. The agency is currently certified by DMHSAS as a certified substance abuse  and mental health service agency, the Office of Juvenile Affairs, the Oklahoma Association of Youth Services, the Oklahoma Health Care Authority and has received an International three-year certification by CARF.

This area is rated as one of the fastest growing areas in the state. The agency is supported by the community through active participation and contributions. Primary funding sources for operations are the United Way, Office of Juvenile Affairs, Department of Mental Health and Substance Abuse Services, Medicaid fees, the District Attorney's Council,  City of Moore Block grant, local fund drives,  and contributions.  

The purpose of MYFS is to provide needed services, and facilitate a community-based process of counseling, socialization, recreation, and educational assistance to youth and their families with problems. Agency objectives emphasize enhancing or bringing into being, behavior that is within the bounds of social appropriateness. It is felt that counseling and support from the agency and increased self and interpersonal awareness on the part of the client will allow successful resolution of problems

The majority of agency clients come from the Northern half of Cleveland County and Southern Oklahoma County. However, referrals are accepted from any area as long as service delivery is practical. The population of this area is estimated from census track information as over 195,000.

We believe that through a mission-minded staff we can provide these services. Our core values are:

·      Respect for the dignity of every individual

·      Caring, compassion and support for individuals and families

·      A focus on the enhancement of well being for all individuals served

·      A level of service that exceeds expectations

The agency emphasizes the provision of a variety of outpatient diagnostic and treatment services to clients suffering from alcohol and/or drug abuse and its concomitant emotional, physical, social, and spiritual problems. These services are intended for the Moore community and the surrounding areas; they include primary treatment for both the substance abuser and for his/her family members, including parents, spouses, children, and significant others.

In order to enhance service delivery, MYFS establishes appropriate linkages with schools, courts, probation and parole services, medical services, social service agencies, hospital-based inpatient units, and residential alcohol/drug treatment centers. MYFS treats any person based solely on need for care without regard to economic status, ability to pay, race, ethnic origin, creed, gender, sexual orientation, age, place and duration of residence, or physical or mental handicap.

Impact
 
GOAL 1.  Maintain all agency certifications and successfully complete all contract and peer review-monitoring visits.

Results: The successful completion of all contract monitoring visits, audits and the peer review during the past year enabled the renewal of agency service contracts for fiscal year 2013. Activities included continued quality assurance and a review of standards compliance to prepare for future certification visits. In FY 2013 the agency has had a DMHSAS certification visit as well as an OJA site monitoring visit and an OAYS Peer review.
 
Goal 2.  Complete Community Needs Assessment survey during the spring months.Gather information from community and compile data.
 
Results: A needs assessment survey was completed in the spring of 2011. Survey results indicated that those responding to the survey identified family problems, child behavior problems and substance abuse problems as of most concern. These problems were ranked the highest by both those under 18 and those over 18 years of age. Those over 18 also included stress/anxiety/depression as a major adolescent problem.
 
Goal 3. Communication throughout the agency, community and with state associations and funding sources assures that all stakeholders are aware of our agency operations, service delivery and service outcomes.
 
Results: The agency continues to conduct regularly scheduled management, board, staff, and Local Service Committee meetings to ensure communication throughout the agency and the community.   
 
Goal 4.  Continue to review, develop and maintain the systems of service delivery, data collection and documentation necessary for monitors to determine quality service delivery.
 
Results: The processes for data collection involves our Juvenile On-line Tracking System (JOLTS), which is our comprehensive data base, and our Integrated Client Information System (ICIS), which is used to track services provided under our drug and alcohol contract.
Needs
 
  COMMUNITY NEEDS ASSESSMENT

A Community Needs Assessment is conducted each year in order to identify the needs of the community and help determine the service program emphasis of the agency. Representatives from law enforcement, schools, the Department of Human Services, Juvenile Service Units, Chamber of Commerce, the judicial system and the community at large are surveyed and asked to rate community needs. The Agency participates in peer review and other monitoring visits where agency activities, the relationship between agencies, most pressing unmet community needs, and probable solutions to agency and community needs are identified. After identifying the major community issues, the agency works with all the local service providers to develop positive responses to the needs identified. These activities are reflected in the agency operations.

RESULTS:

A needs assessment survey was completed in the spring of 2007. Survey results indicated that those responding to the survey identified family problems, child behavior problems and substance abuse problems as of most concern. These problems were ranked the highest by both those under 18 and those over 18 years of age. Those over 18 also included stress/anxiety/depression as a major adolescent problem. The agency is participating with OAYS to complete a statewide needs assessment in FY ’12/13.
 
After the May 20, 2013 tornado the needs of the community have drastically changed and MYFS is responding to those needs as they are identified.
CEO/Executive Director Statement
The organization is unique in that it has been in the community for over 40 years.  It is the only youth services agency certified by the Oklahoma Association of Youth Services in the Moore Public School (MPS) District which serves over 23,000 children.  Our school-based services have been in operation since the late 1970's and this collaborative relationship with the MPS was innovative at it's inception and continues to be so.  
 
 MYFS has a strong commitment to the community needs and this allows us to respond to disaster related events.  We have provided mental health services to those affected by the Murrah Building bombing, the May 3, 1999 tornado and now the May 20, 2013 tornado. 
 
We are seen in the community as a primary referral source for children as well as adults with mental health and substance abuse issues.
Area Served
Area Served
Geographic Area Served
Cleveland County
Oklahoma County
Moore
The majority of agency clients come from the Northern half of Cleveland County and Southern Oklahoma County. However, referrals are accepted from any area as long as service delivery is practical. The population of this area is estimated from census track information as over 195,000.
Service Categories
Secondary Organizational Category Mental Health & Crisis Intervention/Substance Abuse Dependency, Prevention & Treatment
Tertiary Organizational Category Human Services/Family Counseling
Programs
Description

SCHOOL SITES: School-Based Services provides Early Intervention Services to all secondary schools of the Moore Public School System. They are Brink Junior High, Central Junior High, Highland East Junior High, Highland West Junior High, Moore West Junior High, Moore High School, Southmoore High School, and Westmoore High School. This represents more than ninety-six hundred (9,600) students for whom a variety of services are available.

 SERVICES: The following services are provided to at risk students:

                   Early Intervention Screening

                   Supportive Educational Groups

                   Individual Student Support

                   Parent Support and/or Referral

                   School Counselor/Teacher Support and Linkage

                   Agency Linkage

                   Student Referral for higher level of care to other services

                   Student Program Evaluation

                   Crisis Intervention/Support

Strategy
Population Served Children and Youth (0 - 19 years)
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
The Agency's long term goals are to maintain the services in the schools. We have been successful over the past ten years with comparable success.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state. Student success in school and in life is important to our staff and critical to the success and purpose of the School-Based Program. School-Based Services are available to over ninety-six hundred (9,600) students who are enrolled in the secondary system of Moore Public Schools. Our goal is to provide information, early intervention, and prevention of substance abuse to all students, as well as assist each school with their safety efforts by providing education and support to counselors, principals, and students. Crisis intervention is accessible to every student and all school personnel. Through this year’s School-Based intervention, absences decreased by 35%, and dropout rates on students who completed the Program remained low at ½%.


School Year

Total Students Served

# Students remaining in School

# of Students dropped out

# Students leaving for other reason

 

2011 - 2012

184

183

1

11

Description
Outpatient Behavioral Health Services
MYFS primary purpose is to provide, promote, assist, and facilitate programs and services aimed at the prevention and treatment of mental health issues, drug and alcohol abuse, the preservation, strengthening, and restoration of families and a variety of individual and family auxiliary services to assist Client/Consumers in their normal social functioning. The broad social goal is to enable individuals to function in society at the optimal level of their capacities and potential. Mental Health and Substance abuse treatment services shall be provided to assess and address the individual needs of each consumer. These services shall include, but not be limited to, therapy, rehabilitation services, educational group, case management services, and crisis intervention.
 
The focus on strengthening and supporting the family encompasses programs designed to assist families and individual members of a family unit whose social functioning has been impaired and are experiencing stress due to their current life situation. The primary objective of our services is to preserve, strengthen and, where possible, restore the family unit.
 

Individual counseling is a method of treating mental health and/or substance abuse disorders using face-to-face, one on one interaction between a Behavioral health professional and a Client/Consumer to promote emotional or psychological change to alleviate disorders.  

Family counseling is a face-to-face interaction between a behavioral health professional and family members to facilitate emotional, psychological or behavioral changes and promote successful communication and understanding.  

Group counseling is a method of treating mental health and/or substance abuse disorders using the interaction between a behavioral health professional and two or more Client/Consumers to promote emotional or behavioral change. 

Strategy
Population Served Families Children and Youth (0 - 19 years)
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Objective 1. 80% of clients will show progress toward his or her treatment objectives. Progress will be rated on a 6 month treatment review, discharge and follow-up. The individual therapist, together with the client, completes 6 month treatment reviews. A client’s progress is measured on a five-point scale. One being no benefit demonstrated, two being minimal benefit, three being moderate benefit, four being significant benefit, and five being treatment goal completion.
 
RESULTS:  Fiscal Year –A representative sample of cases were reviewed during the fiscal year 11/12. Eighty percent of the cases reviewed showed progress toward their treatment goals.20% demonstrated no improvement.
 
Objective 2. 80% of clients will show an increase of at least 2 points in their GAF score each quarter.
 
RESULTS:  Fiscal Year- During the fiscal year 11/12 a representative sample of cases were reviewed a total of 60% increased their overall level of functioning by two or more points.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
 
Objective 1.  The individual therapist, together with the client, completes 6 month treatment reviews. A client’s progress is measured on a five-point scale. One being no benefit demonstrated, two being minimal benefit, three being moderate benefit, four being significant benefit, and five being treatment goal completion.

RESULTS:  Fiscal Year –A representative sample of cases were reviewed during the fiscal year 11/12. Eighty percent of the cases reviewed showed progress toward their treatment goals.20% demonstrated no improvement.

Objective 2. 80% of clients will show an increase of at least 2 points in their GAF score each quarter.

RESULTS: 
Fiscal Year- During the fiscal year 11/12 a representative sample of cases were reviewed a total of 60% increased their overall level of functioning by two or more points.
Disaster Programs
Description  

The primary focus of our plan is to provide services to the children and caregivers in the Moore Public School (MPS) District. This plan involves a partnership among several agencies. These agencies are MPS, Sunbeam Family Services, Save the Children, and Moore Youth and Family Services (MYFS). Funding has been made available by both Oklahoma City Community Foundation and Save the Children.  These services include facilitating groups to the students in the MPS utilizing a curriculum and training provided by Save the Children.  This involves pairing of a Mental Health Professional from Sunbeam Family Services or MYFS with a MPS counselor to facilitate these groups.   Our goal is to provide services to all of the MPS. 

 

Other services include providing emotional support services to the MPS personnel including the administration. Our goal is to have Mental Health Professionals in each of the schools and at the administration building to provide this service.

 

MYFS has agreed to be the contract agency for Save the Children and will subcontract with Sunbeam Family Services.  

Comments on Programs
CEO/Executive Director/Board Comments
Our primary challenge has been to  keep up with the influx of referrals for service.  We have been challenged in the last 20 years by the lack of resources to keep up with the needs.  Most of our primary funding sources have had a decrease in funding over the years.  Those that were not decreased have remained stagnant and it does not allow for the increased costs for the level of expertise necessary to provide quality services.  We have been very fortunate to have the exceptional quality of staff for the amount of funding available.
 
Our most recent challenge is to implement services as quickly as possible in response to the tornado.  We have been fortunate to receive funds designated to provide outreach, mental health related and emotional support services to those impacted by this disaster.
CEO/Executive Director
CEO/Executive Director Lisa Williams
Start Date July 2012
Email lisawilliams@coxinet.net
Experience
I have been with MYFS for almost 33 years.  The last 10 years have been spent as the Assistant Director.  I have had the privilege of working with excellent staff and Board of Directors.  The previous Executive Director was the first director for this agency and I was fortunate enough to have him as a mentor and consultant as I transitioned to the role of Ex. Director.  The transition was smooth for the most part because I had existing staff that I had worked with and because of my tenure at the agency.  The biggest challenge for me occurred after the May 20th tornado.  I have worked other disasters but was not in this position.  I has been quite the learning experience and have been overwhelmed with both the emotional and financial support we have received so that we can serve our community.
Senior Staff
NameTitle
Jan ArgoFinancial Manager
Beverly SmallwoodClinical Director
LeRoy SmithProgram Consultant
Staff
Number of Full-time Staff 15
Number of Part-time Staff 15
Number of Contract Staff 0
Number of Volunteers 5
Staff Retention Rate 100
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 4
Asian American/Pacific Islander 1
Caucasian 22
Hispanic/Latino 0
Native American/American Indian 2
Staff Demographics - Gender
Male 3
Female 27
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant No
Communication Plan Yes
Strategic Plan Yes
Number of Years Strategic Plan Considers 1
Date Strategic Plan Adopted Nov 2012
Management Succession Plan Under Development
Organization Policies and Procedures Yes
Collaborations
We have collaborative agreements with Northcare of OKC, Sunbeam Family Services, Calm Waters, as well as other mental health and substance abuse agencies that provide a continuum of care.
Affiliations
AffiliationYear
Chamber of Commerce1975
Risk Management Provisions
Automobile Insurance
Commercial General Liability
Directors and Officers Policy
Employment Practices Liability
Workers Compensation and Employers' Liability
Workplace Violence
General Property Coverage
Fiduciary Liability
Life Insurance
Risk Management Provisions
Employment Practices Liability
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments
Both the challenge and opportunity is to provide emotional and mental health support to those impacted by the tornado.
Board Chair
Name Mr. Jeff D. Arvin
Company Affiliation First National Bank
Term July 2015 to June 2016
Board of Directors
List Current as of Aug 20, 2015
Board of Directors List
NameAffiliationStatus
Mr. Jeff D. Arvin First National BankVoting
Mr. Paul Arvin American Fidelity Assurance Co.Voting
Ms. Michaele Benn School Principal RetiredVoting
Mr. Dave Dooley Senior Pastor, Fresh Start Comm ChurchVoting
Kim Heard Moore Public SchoolsVoting
Kristy Hernandez Moore Public SchoolsVoting
Pat Johnson Oklahoma Department of Human ServicesVoting
Ms. Valerie Marshall RetiredVoting
Michelle McNear Moore Public SchoolsVoting
Chief Jerry Stillings City of Moore Police ChiefVoting
Mr. K. O. Williams Assistant City Attorney, City of MooreVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 9
Hispanic/Latino 0
Native American/American Indian 1
Other 0 0
Board Demographics - Gender
Male 7
Female 3
Governance
Board Term Lengths 1 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Yes
Standing Committees
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
Nominating
Current Fiscal Year
Fiscal Year July 01, 2015-June 30, 2016
Current Year Budgeted Total Income $1,675,300
Current Year Budgeted Total Expenses $1,675,300
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Revenue and ExpensesHelpFinancial data for prior years is entered by foundation staff based on the documents submitted by nonprofit organizations.Foundation staff members enter this information to assure consistency in the presentation of financial data across all organizations.
Fiscal Year201420132012
Total Revenue$2,546,666$829,161$747,070
Total Expenses$1,666,823$729,137$772,091
Revenue Less Expenses$879,843$100,024($25,021)
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201420132012
Contributions------
Foundation and
Corporation Contributions
$218,309----
Government Contributions$90,500$87,150$83,000
Federal$90,500$87,150$83,000
State------
Local------
Unspecified------
Individual Contributions$37,437$77,157$2,714
$1,116,686----
$907,467$651,083$647,619
Investment Income, Net of Losses$1,389$358$443
Unrealized Gain/Loss$164,744----
Membership Dues------
Special Events------
Revenue In-Kind------
Other$10,134$13,413$13,294
Expense Allocation
Fiscal Year201420132012
Program Expense$1,512,933$635,979$727,927
Administration Expense$153,890$93,158$44,164
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses1.531.140.97
Program Expense/Total Expenses91%87%94%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$1,429,985$594,192$393,032
Current Assets$724,033$351,963$146,652
Long-Term Liabilities------
Current Liabilities$80,311$124,361$23,225
Total Net Assets$1,349,674$469,831$369,807
Solvency
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities9.022.836.31
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar AmountIndirect Public Support $1,116,686Earned Revenue $651,083Earned Revenue $647,619
Second Highest Funding Source & Dollar AmountEarned Revenue $907,467Govt - Fed $87,150Govt - Fed $83,000
Third Highest Funding Source & Dollar AmountFoundations & Corporations $218,309Individuals $77,157Other $13,294
Endowment? No
Endowment Spending Policy N/A
Credit Line? No
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? Anticipated In 3 Years
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments
This year's challenge will be to coordinate the additional funds that may be available to provide services to those impacted by the tornado.
Foundation Staff Comments
All prior year financial information is from IRS Form 990s.
Address 624 NW 5th St
Moore, OK 73160 3924
Primary Phone 405 799-3379
Contact Email lisawilliams@coxinet.net
CEO/Executive Director Lisa Williams
Board Chair Mr. Jeff D. Arvin
Board Chair Company Affiliation First National Bank

 

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