Camp Fire USA
3309 East Hefner Road
Oklahoma City OK 73131
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Camp Fire - Heart of Oklahoma
Mission Statement
Camp Fire Heart of Oklahoma is one of the leading non-profit youth development organizations in Oklahoma. Our programs provide a nurturing, encouraging and fun environment for young people to explore and discover their skills, passions and unique attributes.
 
Our Mission:  Camp Fire Heart of Oklahoma creates fun and powerful opportunities for all youth to actively learn from personal successes, peer engagement, and exploration in a safe, unplugged environment, inspiring an appreciation for the outdoors and a deeper understanding of how these skills connect to their community and future.
 
Our Vision: We ignite a confident, curious, and creative world.
Contact Information
Contact Name Herb Gilkey
Contact email herb@campfireusa-ok.org
Address 3309 East Hefner Road
Oklahoma City, OK 73131
Phone (405) 254-2069
Fax 405-478-5654
County Oklahoma County
Alternate Address n/a
n/a
n/a n/a
Alternate Phone 405 315-1051
How to Give
Donate with Credit Card http://campfireusa-ok.org/
Donate to Endowment http://occf.org/cfusa/
Other ways to donate, support or volunteer There are several ways to donate and or support CFHOK. Monetary donations can be mailed to our offices at 3309 East Hefner Road, OKC, OK 73131; they can also be made by going to our website and clicking on the "Donate Now" tab or can be called in to our Director of Development at 405-254-2068; In-kind donations are accepted at our offices, address listed above; volunteer opportunities are abundant, from light office work to facilities up-keep.  Our Volunteer Coordinator is Danielle Wickstrom, her contact number is 405-254-2071.  Other ways to support our efforts is to participate in our annual events such as the Candy Sale, held each year in October, our Grand Council Fire, held each year in April.  You can also become a member of our Alumni Group, a Spark Champion and you can support our annual fundraiser, Camp Fired Up.  For more information, visit our website or contact us, 405-254-2080.
Financial Summary
 
 
Projected Revenue $1,152,742.00
Projected Expenses $1,124,673.00
History and Background
Former Names
NameYear
Camp Fire USA, Oklahoma City Council
Supported Organization Camp Fire Heart of Oklahoma
Year Founded 1913
IRS Ruling Year 1958
State Registration Expiration Mar 2020
Statements
Mission
Camp Fire Heart of Oklahoma is one of the leading non-profit youth development organizations in Oklahoma. Our programs provide a nurturing, encouraging and fun environment for young people to explore and discover their skills, passions and unique attributes.
 
Our Mission:  Camp Fire Heart of Oklahoma creates fun and powerful opportunities for all youth to actively learn from personal successes, peer engagement, and exploration in a safe, unplugged environment, inspiring an appreciation for the outdoors and a deeper understanding of how these skills connect to their community and future.
 
Our Vision: We ignite a confident, curious, and creative world.
Background
Camp Fire Heart of Oklahoma was established as a 501 (c) (3) organization in 1929. In 1956, we established Camp Dakani on West Hefner Road and have been at that location since then. We are unique in that we provide a variety of outdoor, In-School and After-School programs for boys and girls, ages 5-18.
Our programs provide a nurturing, encouraging and fun environment for young people to explore and discover their skills, passions and unique attributes. Our core programs are camps, which include 9 weeks of summer day camp and school break camps; a specialized camp for children with Autism; We have an Outdoor School program that offers one day field trips during school hours and extends the curriculum used in the school environment through learning in the outdoors. After School Outreach: STEM, plus art, and a safe place for students to go after school which is a different learning approach for students who may not excel in the classroom. We also continue our Club programs and our Teen service program.
We’re passionate about making sure the Camp Fire experience is influential and measurable. Some of outcomes we strive to reach are teaching youth how to make smart eating and activity decisions, how to effectively communicate with peers, teachers and parents and learning how to react or cope when negative interactions occur. We look at the impact of the many volunteers, staff, and board members whose hard work ensures Camp Fire delivers quality programs to youth and their families. And the data tells us these young people are thriving as a result.
Impact
Our focus is on youth success now, which is at the heart of our programs. We know our youth are not waiting for “someday”—they’re impacting their schools, homes and communities right now! So our goal is to help youth thrive and be the best 7-year-olds, or 17-year-olds, they can be, which becomes a good barometer of their future success.
 
We’ve named and “branded” our research-based program framework. We call it Thrive{ology}, or the “Science of Thriving.” Thrive{ology} is composed of four elements that are shown to help youth thrive over time: 1) Finding your Spark (skills, interests, personal attributes); 2) Developing a growth mindset (learning to keep trying, how to push past obstacles); 3) Goal Management Skills (how to set and measure goals, or adjust/“shift gears” when things aren’t working); and 4) Reflection (taking time to think through what worked, what didn’t and why).
 
The most important way we know we’re having the intended impact is because youth tell us. We often hear things like: “At Camp Fire, I feel like my voice matters.” “I feel respected and included.” “No one makes fun of me.” “I can be whomever I want to be.” “I get to meet people who are different from me.” “I try things I’ve never had the courage to try before.” “I’ve learned that you don’t have to be born with talent to learn how to be good at something.” Parents and families confirm how important these things are when choosing out-of-school programs for their children to participate.
Needs
Our needs and opportunities for continued growth and sustainability have changed over the past 5 years.  We've been able to accomplish several goals however, we must continue to meet the ever increasing need for the outdoor educational programs for the youth of our community.  In order to do that we need:
  1. Finances - we need a good resource for un-restricted revenue of approximately $10,000 monthly.
  2. More Corporate sponsors - Co- op advertising
  3. Facilities updates - we've identified the need for a water feature such as a giant water slide, estimated at $15K. 
  4. Volunteers - specifically kitchen and dining hall help for summer camp.
  5. Program Outreach - there is a great need for us to expand our programs into more schools, specifically middle schools. In order to do that, we need to hire more staff to start and maintain any new growth. Cost- $25K  
CEO/Executive Director Statement
Over the past 3 years, we have expanded and grown our programs for youth and their families.  We developed a Strategic Business Plan centered around 3 priorities, Marketing, Fundraising and Facilities. By focusing on these 3 areas, we will be able to continue to grow and sustain our growth. One aspect that makes us distinctive is that we operate our successful programs within the city limits of OKC.  Our 33 acre camp ground is perfect for schools, businesses or corporations to get "out into the country" and yet be minutes from downtown Oklahoma City.
Another aspect of distinction for us is that all of our programs employ the Thrive Theory of Change methodology.  The process involves 4 key teaching and learning components.
  1. identifying sparks, passions, skills
  2. developing / adopting a growth mindset
  3. reflecting on strengths and challenges 
  4. shifting gears when faced with obstacles 
This process then changes how youth think of themselves so that they can reach their full potential. Our trained staff then nurture that discovery giving youth the tools they need to be successful in school and in the community.
Area Served
Area Served
Geographic Area Served
Central Oklahoma
We serve the Oklahoma City metro area as well as two (2) outlying communities - Ardmore and Perry.  These areas utilize our club program curriculum and our after-school programming in their respective areas. Theses areas are supported locally and oversight is done by trained volunteers.
Service Categories
Secondary Organizational Category Education/Primary & Elementary Schools
Tertiary Organizational Category Recreation & Sports/Camps
Programs
Description Camp Fire Heart of Oklahoma programs are After school, Camp Fire clubs, Teen Service and Leadership and Camps/Outdoor School. In each program, we utilize researched, values, and outcomes based activities to engage the  participants. All our programs are designed to meet the participants where they are and teach them to explore and discover their unique attributes.
Strategy
Population Served Adolescents Only (13-19 years) K-12 (5-19 years) K-12 (5-19 years)
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
The short term success of our programs will be an increased number of participants in each program, and an increase in recurring participants year after year.  Another short term success outcome will be an increased number of volunteers who participate in our programs.
 
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state. The long term success that will result from our programs are youth who are well-rounded, loyal to their employers and respectful of diversity and the environment.  Also, since we have been at the same location since 1956, we have a history of sustainability and growth.  We have experienced significant growth and the results from a recent market opportunity analysis showed us that there is a growing need for the programs we provide and that we need to offerings that will reach many more youth. 
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. We will utilize several tools to monitor what's working and what isn't.  Some of those are parent surveys, counselor surveys, youth outcome battery and volunteer training.  
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success. Some examples of program success are a record number of summer camp participants, over a 35% increase and a 2017 Trends and Impact survey conducted by a national firm showed that 82% of participants learned that they don't have to be born with talent in order to be good at something; that Camp Fire help them learn to solve their problems instead of being told what to do and if they don't achieve their goals on the first try, Camp Fire has taught them not to give up.
Disaster Programs
Description Camp Fire does not have a disaster program as such.  We do, however, have as part of our training for full-time and  summer staff, emergency/risk management procedures. These procedures reference our policies pertaining to fire, severe weather, camper safety and security, and emergency prevention. 
Comments on Programs
CEO/Executive Director/Board Comments
We are passionate about making sure the Camp Fire experience is influential and measurable. Our team of caring staff serve as role models to teach youth, your kids, life skills.
 
Our sustainability and commitment to providing relevant programs to Oklahoma Youth is underscored by the fact that we’ve been at the same location since 1956, and we’ve consistently demonstrated the ability to deliver high quality programs that reach desired outcomes.
 
Our programs have expanded not only in our target audience, but also in the types of programs we create and in the locations where these programs are delivered. We have adapted to meet the needs of our community, investing in trained and caring staff to help children chart their own course to healthy habits, community service, leadership, hands-on experiences in arts and sciences, and a deeper connection to the natural world. These values-based programs create positive experiences and help children develop life skills for future success.
CEO/Executive Director
CEO/Executive Director Herb Gilkey
Start Date Apr 2013
Email herb@campfireusa-ok.org
Experience Our New CEO has several years of non-profit experience with a strong background in non-profit management and fundraising, administrative oversight, budget development and implementation, new program development, and people development.  He is a graduate of Oklahoma City University, a graduate of Leadership Oklahoma City, Class XXVII, and has attended Standards of Excellence Training.
Senior Staff
NameTitle
Meagan GaddisDirector of Operations and Development
Jennifer GradnigoDirector of Marketing & Development
Penn HenthornCamp Director
Nicole Huskeyclub manager - Part-time
Darla KilhofferTeen Engagement Coordinator
Brian ReidDirector of Outdoor School
Terry StilwellFacilities Manager
Danielle WickstromVolunteer/Camp Office Coordinator
Staff
Number of Full-time Staff 9
Number of Part-time Staff 5
Number of Contract Staff 1
Number of Volunteers 99
Staff Retention Rate 75
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 1
Caucasian 7
Native American/American Indian 1
Staff Demographics - Gender
Male 4
Female 5
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Yes
Strategic Plan Yes
Number of Years Strategic Plan Considers 5
Date Strategic Plan Adopted Mar 2015
Management Succession Plan Under Development
Organization Policies and Procedures Yes
Collaborations
Camp Fire Heart of Oklahoma partners with several organizations that support youth development and education.  Those organizations are the Oklahoma After-School Network; OKC, Edmond, and Deer Creek Public Schools; Gamma Phi Beta; The American Camp Association; Autism Oklahoma; the Center for Non-Profits; Positive Tomorrows; US Foods and The Thrive Foundation. 
Affiliations
AffiliationYear
Greater Oklahoma City Chamber2020
United Way of Central Oklahoma member agency2020
External Assessments and Accreditations
Assessment/AccreditationYear
American Camping Association (ACA) - Accreditation2019
Awards
Awards
Award/RecognitionOrganizationYear
Best Day Camp, Best Sleep Away Camp, Best Day Camp Multi-ActivityMetro Family Magazine2016
Mentor of the Year - Penn Henthorn, Camp DaKaNi DirectorOklahoma Foundation for Excellence2014
Risk Management Provisions
Automobile Insurance and Umbrella or Excess Insurance
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments
We’ve been fortunate to have had a thoroughly trained leadership team, key stakeholder involvement, board members and volunteers that support our mission which allows us to work toward desired outcomes. We remain committed to ensuring the Camp Fire experience is influential and measurable, keeping us relevant in the overall development of the youth in our community. Even with years of success, there are still hundreds of youth who will benefit from our programs. One of our on-going goals is to ensure we provide opportunities to every child that desires to participate, especially those in under-served communities who might not receive these experiences elsewhere.
 
Camp Fire has consistently provided outcome based, sustainable programs for OKC Metro Youth. We will continue to provide scholarship opportunities as well as focused, researched based programs that will give direction and purpose to our participants.
Board Chair
Name Mr. Chuck Bonsteel President
Company Affiliation OPUBCO
Term Sept 2018 to Aug 2020
Email cbonsteel@opubcp.com
Board of Directors
List Current as of Sept 01, 2019
Board of Directors List
NameAffiliationStatus
Mr. Chuck Bonsteel PresidentOPUBCOVoting
Ms. Erin Brewer MemberCommunity VolunteerVoting
Mr. Russ Florence MemberSchnake,Turnbo, FrankVoting
Mr. Anthony Herron MemberMetropolitan Library SystemVoting
Mr. Xavier Neira MemberLogatoreVoting
Ms. Carly Richardson MemberShellback General ContractingVoting
Mr. Geoff Risinger TreasurerOG&EVoting
Mr. Ted Streuli Vice- PresidentThe Journal RecordVoting
Dr. Savannah Stumph MemberMercy Clinic - EdmondVoting
Mr. Kelly Work SecretaryJ. Kelly Work, AttorneyVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 1
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 7
Female 3
Not specified 0
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 50 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Yes
Standing Committees
Finance
Executive
Program / Program Planning
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Campus Planning and Development
Advisory Board
Advisory Board Members
NameAffiliation
Julie CoffeeHigh Impact Management
Corey HorschSonic Corporation
Chris HudsonPrivate Practice - CPA
Robyn Sunday-AllenOKC Indian Clinic
Jeri TowlerNon-Profit Solutions
Comments on Board & Governance
CEO/Executive Director/Board Comments Camp Fire's Board of Directors understands and are committed to board governance, community outreach and fundraising.  We have completed a Market Opportunity Analysis to enhance our outreach and create more awareness of who we are in Youth Development. We engage our board members by utilizing their areas of expertise, complete a board orientation for new members and each member does a personal performance assessment at the end of the fiscal year, which is August 31 each year.  Each member signs a board agreement which states, among other things, that each member will make a personal, financial gift to Camp Fire and serve on at 1 committee.  In 2016, we established a Young Professionals Board to strengthen awareness  and establish a spring fundraising event.
Current Fiscal Year
Fiscal Year Sept 01, 2019-Aug 31, 2020
Current Year Budgeted Total Income $1,152,742
Current Year Budgeted Total Expenses $1,124,673
Financial Documents
Audit2018
Audit2017
Audit2016
Audit2015
Audit2014
Audit2013
Audit2012
Audit2011
Audit2010
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201820172016
Contributions$104,572$75,716$59,016
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions------
$251,636$255,500$278,600
$437,226$379,574$352,612
Investment Income, Net of Losses$14,628$25,350$18,679
Unrealized Gain/Loss$6,290$4,815$1,737
Membership Dues$4,740$4,271$5,933
Special Events$26,653$40,149$41,667
Revenue In-Kind------
Other------
Expense Allocation
Fiscal Year201820172016
Program Expense$674,263$663,016$639,584
Administration Expense$144,253$144,634$149,304
Fundraising Expense$48,055$43,645$41,280
Payments to Affiliates------
Total Revenue/Total Expenses0.980.920.91
Program Expense/Total Expenses78%78%77%
Fundraising Expense/Contributed Revenue46%58%70%
Assets and Liabilities
Fiscal Year201820172016
Total Assets$646,853$865,865$953,246
Current Assets$46,348$81,387$150,335
Long-Term Liabilities----$2,813
Current Liabilities$55,720$53,909$72,557
Total Net Assets$591,133$811,956$877,876
Solvency
Short Term Solvency
Fiscal Year201820172016
Current Ratio: Current Assets/Current Liabilities0.831.512.07
Long Term Solvency
Fiscal Year201820172016
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201820172016
Top Funding Source & Dollar AmountEarned Revenue $437,226Earned Revenue $379,574Earned Revenue $352,612
Second Highest Funding Source & Dollar AmountIndirect Public Support $251,636Indirect Public Support $255,500Indirect Public Support $278,600
Third Highest Funding Source & Dollar AmountContributions $104,572Contributions $75,716Contributions $59,016
Endowment? Yes
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? No
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments Camp Fire, over the past 3 years, has implemented 3 important plans to address the financial challenges and opportunities of the future.  The first is a 3-5 year strategic business operations plan with emphasis on marketing, facilities improvements and fundraising.  We completed a market opportunity analysis in December of 2014 and from that developed several strategies to address awareness and program growth. We also hired a marketing/communications director to oversee the strategies.  As part of our business operations plan, we will update our camp facilities to incorporate resident camping, which will lead to more youth being served over a longer period of time and thus, program growth.  In 2014, we implemented Camp Fired Up, a friend-fundraising event, which has been very successful in creating awareness of who we are and what we do in the area of youth development.  For all our programs,  we have developed budgets to ensure all are relevant and profitable.  Our revenue has grown in all our programs and we have implemented an additional after-school program that is in line with our growth plans over the next 3 years.  
Foundation Staff Comments

All prior year financial information is from the IRS Form 990s.

Contributions may include foundations and corporations when the breakout was not available.

The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.

Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.

Address 3309 East Hefner Road
Oklahoma City, OK 73131
Primary Phone 405 254-2069
Contact Email herb@campfireusa-ok.org
Give with Credit Card http://campfireusa-ok.org/
Give to Endowment http://occf.org/cfusa/
CEO/Executive Director Herb Gilkey
Board Chair Mr. Chuck Bonsteel
Board Chair Company Affiliation OPUBCO