Camp Fire USA
3309 East Hefner Road
Oklahoma City OK 73131
Tax Exempt Status Public Supported Charity
Organization Does Business As (DBA) Name(s)
Organization DBA
Camp Fire - Heart of Oklahoma
Mission Statement
Camp Fire Heart of Oklahoma is one of the leading non-profit youth development organizations in Oklahoma. Our programs provide a nurturing, encouraging and fun environment for young people to explore and discover their skills, passions and unique attributes.
Our Mission: We exist to nurture self-respect, confidence, and leadership in youth through inclusive, value-based programs and services that foster positive experiences and life skills.
Our Vision: Camp Fire Heart of Oklahoma will empower and position youth to be successful through adaptive programming that leads to self-discovery which brings special meaning to their lives.
Contact Information
Contact Name Herb Gilkey
Contact email herb@campfireusa-ok.org
Address 3309 East Hefner Road
Oklahoma City, OK 73131
Phone (405) 254-2069
Fax 405-478-5654
County Oklahoma County
Alternate Address n/a
n/a
n/a n/a
Alternate Phone 405 315-1051
How to Give
Donate with Credit Card http://campfireusa-ok.org/
Donate to Endowment http://occf.org/cfusa/
Other ways to donate, support or volunteer There are several ways to donate and or support CFHOK. Monetary donations can be mailed to our offices at 3309 East Hefner Road, OKC, OK 73131; they can also be made by going to our website and clicking on the "Donate Now" tab or can be called in to our CEO at 405-254-2069; In-kind donations are accepted at our offices, address listed above; volunteer opportunities are abundant, from light office work to facilities up-keep.  Our Volunteer Coordinator is Abbie Dedmon, her contact number is 405-254-2071.  Other ways to support our efforts is to participate in our annual events such as the Candy Sale, held each year in February and our Grand Council Fire, held each year in April.  You can also become a member of our Alumni Group.  For more information about that, please contact our CEO.
Financial Summary
 
 
Projected Revenue $976,150.00
Projected Expenses $936,000.00
History and Background
Former Names
NameYear
Camp Fire USA, Oklahoma City Council
Supported Organization Camp Fire Heart of Oklahoma
Year Founded 1913
IRS Ruling Year 1958
State Registration Expiration May 2017
Statements
Mission
Camp Fire Heart of Oklahoma is one of the leading non-profit youth development organizations in Oklahoma. Our programs provide a nurturing, encouraging and fun environment for young people to explore and discover their skills, passions and unique attributes.
Our Mission: We exist to nurture self-respect, confidence, and leadership in youth through inclusive, value-based programs and services that foster positive experiences and life skills.
Our Vision: Camp Fire Heart of Oklahoma will empower and position youth to be successful through adaptive programming that leads to self-discovery which brings special meaning to their lives.
Background
Camp Fire Heart of Oklahoma was established as a 501 (c) (3) organization in 1929. In 1956, we established Camp Dakani on West Hefner Road and have been at that location since then. We are unique in that we provide a variety of outdoor, In-School and After-School programs for boys and girls, ages 5-18.
Our programs provide a nurturing, encouraging and fun environment for young people to explore and discover their skills, passions and unique attributes. Our core programs are camps, which include 7 weeks of summer day camp and school break camps; a specialized camp for children with Autism; We have an Outdoor School program that offers one day field trips during school hours and extends the curriculum used in the school environment through learning in the outdoors. After School Outreach: STEM, plus art, and a safe place for students to go after school which is a different learning approach for students who may not excel in the classroom. We also continue our Club programs and our Teen service program.
We’re passionate about making sure the Camp Fire experience is influential and measurable. Some of outcomes we strive to reach are teaching youth how to make smart eating and activity decisions, how to effectively communicate with peers, teachers and parents and learning how to react or cope when negative interactions occur. We look at the impact of the many volunteers, staff, and board members whose hard work ensures Camp Fire delivers quality programs to youth and their families. And the data tells us these young people are thriving as a result.
Impact
Our organization's top 3 accomplishments for the 2016 year: 1. Served over 1745 youth during our summer day camp; 2. There were 41 elementary school class visits totaling 2723 youth through our Outdoor Classroom Program; 3. We served 25 youth with Autism at Camp C.A.N.O.E. Camp Fired Up, our annual Fall Family Event, had 765 parents and youth who attended a evening of food, fun and games followed by an outdoor movie. We lead the elementary Art program at Quail Creek elementary.
 
Our goals for the 2017 year are: 1. Expand our After School program to other agencies that serve at-risk or vulnerable youth; Incorporate  2 weeks of resident camping into or in conjunction with our summer day camp. Complete a Programs and Facilities study that will direct our daily operations and support our ongoing growth.
 
Our 2015-2016 Trends and Impact Survey indicated that a high percentages of youth demonstrated that they are developing the characteristics of empathy and inclusiveness that will help them to thrive which leads to later success in life.The majority of youth agreed that adults in the program acted in specific caring ways to guide them. Youth reported having positive relationships with adults in Camp Fire and felt that they were heard and understood. Finally, to measure indicators of thriving, youth surveys included six “before and after” questions specified as most relevant to the Camp Fire programs. All items on the youth survey showed statistically significant increases in the indicators of thriving from pre-program participation to post-program participation.
 
Needs
We have identified our biggest needs or opportunities for advancement.  We want to continue to meet the ever increasing need for the outdoor educational programs we provide.  In order to do that we need:
  1.  Better marketing / Advertising and PR strategies. An estimated cost of $6000
  2. More Corporate sponsors - Co- op advertising
  3. Annual fundraising event/more public events to raise un-restricted revenue.  
  4. Kitchen and dining hall renovations that will enable us to offer  "cafeteria" type meals for participants
  5. Water well - a second water well will eliminate having no water when there's an issue with a current well. The cost for a new well is estimated at $52,000.
  6. Funding that will allow us to offer our After-School programs to low-income schools. Estimated cost is $25,000. 
CEO/Executive Director Statement
Over the past 3 years, we have expanded and grown our programs for youth and their families.  We developed a Strategic Business Plan centered around 3 priorities, Marketing, Fundraising and Facilities. By focusing on these 3 areas, we will be able to continue to grow and sustain our growth. One aspect that makes us distinctive is that we operate our successful programs within the city limits of OKC.  Our 33 acre camp ground is perfect for schools, businesses or corporations to get "out into the country" and yet be minutes from downtown Oklahoma City.
Another aspect of distinction for us is that all of our programs employ the Thrive Theory of Change methodology.  The process involves 4 key teaching and learning components.
  1. identifying sparks, passions, skills
  2. developing / adopting a growth mindset
  3. reflecting on strengths and challenges 
  4. shifting gears when faced with obstacles 
This process then changes how youth think of themselves so that they can reach their full potential. Our trained staff then nurture that discovery giving youth the tools they need to be successful in school and in the community. 
  
Area Served
Area Served
Geographic Area Served
Central Oklahoma
We serve the Oklahoma City metro area as well as two (2) outlying communities - Ardmore and Perry.  These areas utilize our club program curriculum and our after-school programming in their respective areas. Theses areas are supported locally and oversight is done by trained volunteers.
Service Categories
Secondary Organizational Category Education/Primary & Elementary Schools
Tertiary Organizational Category Recreation & Sports/Camps
Programs
Description Camp Fire Heart of Oklahoma programs are After school, Camp Fire clubs, Teen Service and Leadership and Camps/Outdoor education. In each program, we utilize the thrive method of teaching which incorporates 4 components ...identifying sparks, using a growth mindset, setting goals and reflecting on successes and challenges. All of our programs are for boys and girls, ages 5-17. 
Strategy
Population Served Adolescents Only (13-19 years) K-12 (5-19 years) K-12 (5-19 years)
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
The short term success of our programs will be an increased number of participants in each program, and an increase in recurring participants year after year.  Another short term success outcome will be an increased number of volunteers who participate in our programs.
 
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state. The long term success that will result from our programs are youth who are well-rounded, loyal to their employers and respectful of diversity and the environment.  Also, since we have been at the same location since 1956, we have a history of sustainability and growth.  We have experienced significant growth and the results from a recent market opportunity analysis showed us that there is a growing need for the programs we provide and that we need to offerings that will reach many more youth. 
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. We will utilize several tools to monitor what's working and what isn't.  Some of those are parent surveys, counselor surveys, youth outcome battery and volunteer training.  
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success. Some examples of program success are a record number of summer camp participants, over a 35% increase and a 2014 survey conducted by a national firm showed that 82% of participants learned that they don't have to be born with talent in order to be good at something; that Camp Fire help them learn to solve their problems instead of being told what to do and if they don't achieve their goals on the first try, Camp Fire has taught them not to give up.
Disaster Programs
Description Camp Fire does not have a disaster program as such.  We do, however, have as part of our training for full-time and  summer staff, emergency/risk management procedures. These procedures reference our policies pertaining to fire, severe weather, camper safety and security, and emergency prevention. 
Comments on Programs
CEO/Executive Director/Board Comments The opportunities and challenges we face are revenue generation, staff development and growth and board development and growth.  We have addressed these by re-vamping our board of directors, hiring a new CEO with a background in fundraising and relationship development and community involvement. We have reviewed and incorporated new revenue streams ..such as adding a new middle school curriculum to  our Outdoor School program, thus creating the ability to reach not only elementary students but middle school classes as well. We hosted a Family Fun Night which will become our signature fund raiser each year. We are now partnering with Quail Creek Elementary School in an after school program and we offer incentives such as the gift of camp during the holiday's, payment plans for parents and "camperships" for those youth who otherwise would not have the opportunity to participate in our summer day camp.
CEO/Executive Director
CEO/Executive Director Herb Gilkey
Start Date Apr 2013
Email herb@campfireusa-ok.org
Experience Our New CEO has several years of non-profit experience with a strong background in non-profit management and fundraising, administrative oversight, budget development and implementation, new program development, and people development.  He is a graduate of Oklahoma City University, a graduate of Leadership Oklahoma City, Class XXVII, and has attended Standards of Excellence Training. 
Senior Staff
NameTitle
Matt BurkholderDirector of Development & Communications
Abbie DedmonPrograms Assistant
Angela FullerDirector of Finance
Penn HenthornCamp Director
Elizabeth LoganDirector of Outreach/ Asst. Camp Director
Brian ReidDirector of Outdoor School
Terry StilwellFacilities Manager
Staff
Number of Full-time Staff 8
Number of Part-time Staff 0
Number of Contract Staff 1
Number of Volunteers 175
Staff Retention Rate 100
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
African American/Black 1
Caucasian 7
Staff Demographics - Gender
Male 5
Female 3
Organizational Plans
Fundraising Plan Yes
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Yes
Strategic Plan Yes
Number of Years Strategic Plan Considers 5
Date Strategic Plan Adopted Mar 2015
Management Succession Plan Under Development
Organization Policies and Procedures Yes
Collaborations
Camp Fire Heart of Oklahoma partners with several organizations that support youth development and education.  Those organizations are the Oklahoma After-School Network; OKC, Edmond, and Deer Creek Public Schools; Gamma Phi Beta; The American Camp Association; Autism Oklahoma; the Center for Non-Profits; Positive Tomorrows; US Foods and The Thrive Foundation. 
Affiliations
AffiliationYear
Greater Oklahoma City Chamber2016
United Way of Central Oklahoma member agency2017
External Assessments and Accreditations
Assessment/AccreditationYear
American Camping Association (ACA) - Accreditation2016
Awards
Awards
Award/RecognitionOrganizationYear
Best Day Camp, Best Sleep Away Camp, Best Day Camp Multi-ActivityMetro Family Magazine2016
Mentor of the Year - Penn Henthorn, Camp DaKaNi DirectorOklahoma Foundation for Excellence2014
Risk Management Provisions
Automobile Insurance and Umbrella or Excess Insurance
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Comments on Staff & Management
CEO/Executive Director/Board Comments There are several opportunities that face Camp Fire.  To remain relevant in the area of youth development, we must continue to enhance our current programs, add new programs, update our campus facilities and add new activities such as an additional zip line, cabins for residential camping and updating our water front area to include swimming. The challenge, as with any growth or addition, is the financial aspect of getting our changes funded.
Board Chair
Name Erin Brewer President
Company Affiliation Community Volunteer
Term Sept 2016 to Aug 2018
Email ejgbrewer@gmail.com
Board of Directors
List Current as of Sept 01, 2016
Board of Directors List
NameAffiliationStatus
Mr. Chuck Bonsteel Vice-PresidentOPUBCOVoting
Ms. Erin Brewer PresidentCommunity VolunteerVoting
Ms. Julia Coffee High Impact ManagementVoting
Ms. Lauren Harris First Fidelity BankVoting
Ms. Janna LaFinte Sonic CorporationVoting
Mr. Ted Streuli The Journal RecordVoting
Mr. Joe Strunk TreasurerAlexander & Strunk InsuranceVoting
Dr. Savannah Stumph Mercy Clinic - EdmondVoting
Ms. Robyn Sunday-Allen Oklahoma City Indian ClinicVoting
Mr. Kelly Work SecretaryJ. Kelly Work, AttorneyVoting
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 7
Hispanic/Latino 0
Native American/American Indian 2
Other 0 0
Board Demographics - Gender
Male 4
Female 6
Not specified 0
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 90 %
Percentage of Board Making In-Kind Contributions to the Organization 100 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Yes
Standing Committees
Finance
Executive
Program / Program Planning
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Campus Planning and Development
Executive
Advisory Board
Advisory Board Members
NameAffiliation
Jesse Cowan Valliance Bank
Chris Hudson FD Thompson
Paul Ravencraft Price-Edwards
Jeri Towler Non-Profit Solutions
Constituent Board
Constituent Board Members
NameAffiliation
Lydia Christine Strunk Insurance
Kevin Edwards Self-emploed
Nicole Frazier Strunk Insurance
Graham Glaser Chesapeake energy
Chris Hayes Strunk Insurance
Jericah Selby Paycom
Kaleb Sharp Continental Resuorces
Paul Thetford Continental Resources
Jennifer Williams Evolve Research, Inc.
Comments on Board & Governance
CEO/Executive Director/Board Comments Camp Fire's Board of Directors understands and are committed to board governance, community outreach and fundraising.  We have completed a Market Opportunity Analysis to enhance our outreach and create more awareness of who we are in Youth Development. We engage our board members by utilizing their areas of expertise, complete a board orientation for new members and each member does a personal performance assessment at the end of the fiscal year, which is August 31, 2015.  Each member signs a board agreement which states, among other things, that each member will make a personal, financial gift to Camp Fire.
Current Fiscal Year
Fiscal Year Sept 01, 2016-Aug 31, 2017
Current Year Budgeted Total Income $976,150
Current Year Budgeted Total Expenses $936,000
Financial Documents
Audit2015
Audit2014
Audit2013
Audit2012
Audit2011
Audit2010
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201520142013
Contributions------
Foundation and
Corporation Contributions
$56,633$73,675$46,941
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$16,249$13,594$18,662
$272,800$269,136$303,233
$360,695$247,463$214,803
Investment Income, Net of Losses$21,398$22,985$22,402
Unrealized Gain/Loss($7,722)$10,629$77,210
Membership Dues$4,674$6,033$4,993
Special Events$30,979$24,018$78,456
Revenue In-Kind------
Other$7,890$280,687$144,958
Expense Allocation
Fiscal Year201520142013
Program Expense$554,576$529,356$524,536
Administration Expense$107,930$137,948$158,546
Fundraising Expense$40,525$18,091$37,482
Payments to Affiliates------
Total Revenue/Total Expenses1.091.381.27
Program Expense/Total Expenses79%77%73%
Fundraising Expense/Contributed Revenue11%5%8%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$1,029,711$1,074,971$978,995
Current Assets$507,659$482,062$362,604
Long-Term Liabilities$16,896$65,164$167,233
Current Liabilities$63,012$120,569$185,349
Total Net Assets$949,803$889,238$626,413
Solvency
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities8.064.001.96
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets2%6%17%
Funding Sources
Top Funding Sources
Fiscal Year201520142013
Top Funding Source & Dollar AmountEarned Revenue $360,695Other $280,687Indirect Public Support $303,233
Second Highest Funding Source & Dollar AmountIndirect Public Support $272,800Indirect Public Support $269,136Earned Revenue $214,803
Third Highest Funding Source & Dollar AmountFoundation & Corporations $56,633Earned Income $247,463Other $144,958
Endowment? Yes
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? No
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next Five Years? Yes
Comments on Financials
CEO/Executive Director/Board Comments Camp Fire, over the past 3 years, has implemented 3 important plans to address the financial challenges and opportunities of the future.  The first is a 3-5 year strategic business operations plan with emphasis on marketing, facilities improvements and fundraising.  We completed a market opportunity analysis in December of 2014 and from that developed several strategies to address awareness and program growth. We also hired a marketing/communications director to oversee the strategies.  As part of our business operations plan, we will update our camp facilities to incorporate resident camping, which will lead to more youth being served over a longer period of time and thus, program growth.  In 2014, we implemented Camp Fired Up, a friend-fundraising event, which has been very successful in creating awareness of who we are and what we do in the area of youth development.  For all our programs,  we have developed budgets to ensure all are relevant and profitable.  Our revenue has grown in all our programs and we have implemented an additional after-school program that is in line with our growth plans over the next 3 years.  
Foundation Staff Comments
All prior year financial information is from audited financial statements.
 
Note:  'Other Revenue' for FY2015 and FY2014 is comprised of gains on the sale of properties of $275,566 and $275,872, respectively. 
 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.  
Address 3309 East Hefner Road
Oklahoma City, OK 73131
Primary Phone 405 254-2069
Contact Email herb@campfireusa-ok.org
Give with Credit Card http://campfireusa-ok.org/
Give to Endowment http://occf.org/cfusa/
CEO/Executive Director Herb Gilkey
Board Chair Erin Brewer
Board Chair Company Affiliation Community Volunteer

 

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