The Children's Hospital Volunteers, Inc.
1200 Everett Dr, Box 71
Oklahoma City OK 73104
Tax Exempt Status Public Supported Charity
Mission Statement
The Children's Hospital VOLUNTEERS is committed to improving the lives of children in Oklahoma.  Support is focused on the patients, families and visitors of the children's and women's services at The Children's Hospital.
The Children's Hospital VOLUNTEERS... Helping Kids Be Kids when they need it most
Contact Information
Contact Name Sara Jacobson
Contact email sara.jacobson@oumedicine.com
Address 1200 Everett Dr, Box 71
Oklahoma City, OK 73104
Phone (405) 271-4870
County Oklahoma County
How to Give
Donate with Credit Card https://www.VolunteerAtChildrens.org
Other ways to donate, support or volunteer
The Children's Hospital VOLUNTEERS creates more joyful & supportive experiences for kids and families at the hospital. HELP KIDS BE KIDS at a time when they need it most!
 
 
VOLUNTEER •   Our dedicated VOLUNTEERS provide a positive, caring and compassionate experience for kids & families. Applications for full-time VOLUNTEERS and descriptions of different placements are available at www.VolunteerAtChildrens.org.
 

DONATE OR SPONSOR •   We have gratitude for the donors and VOLUNTEERS who make our amazing programs possible. Through donations, the VOLUNTEERS keep the Toy Cart, The Zone (our large play and learning center), patient floors and more than five small play rooms stocked with toys, craft supplies, games and fun for all ages. We fund and coordinate special events, performers, art experiences, parties and celebrity guests – and also fund support programs for families and community outreach events.
 
We love working with organizations to sponsor events or programs for the kids. Current opportunities include Pet Therapy, In The Zone TV studio programs, Music Therapy, Creative Arts programs, and Wiggle Out Loud - both the community festival and a TV show for kids at the hospital.  Donate online at www.VolunteerAtChildrens.org
 
 
START A DRIVE •   We know you’re busy. Toy drives and small fundraisers are great ways to give back. Visit www.VolunteerAtChildrens.org/Donate for our wish lists and ideas for getting involved.
Financial Summary
 
 
Projected Revenue $891,800.00
Projected Expenses $760,250.00
History and Background
Former Names
NameYear
Volunteer Auxiliary to the Oklahoma Children's Memorial Hospital1973
Year Founded 1973
IRS Ruling Year 1975
State Registration Expiration Jan 2020
Statements
Mission
The Children's Hospital VOLUNTEERS is committed to improving the lives of children in Oklahoma.  Support is focused on the patients, families and visitors of the children's and women's services at The Children's Hospital.
Background
Creating joyful & supportive experiences for children and their families since 1973, The Children's Hospital VOLUNTEERS is a 501(c)3 nonprofit charity helping kids be kids at a time they need it most.
 
Beginning as a Volunteer Auxiliary, The Children's Hospital VOLUNTEERS has always had humble roots with a lasting impact.
 
Long standing programs can be counted on by families, such as:  the Toy Cart, NICU Cuddlers, Pet Therapy, toys & playrooms like The Zone, community outreach events and so much more. 
 
New programs are finding amazing connections with families, such as Music Therapy (established in 2016) and adding the FIRST FACILITY DOG in an Oklahoma hospital (2017). 
Impact
Our purpose is to create more joyful & supportive experiences for children & their families while they’re in the hospital. Being a patient can be a scary, overwhelming and not-so-fun time – away from home, school, friends and ordinary life. So our programs help kids smile, laugh, cuddle, play, and create as much as they can while they are here.
 
ACCOMPLISHMENTS •   In The Zone TV! We have opened a TV/music studio in The Zone (our large play/learning space) to live stream interactive shows to kids who cannot leave their rooms to play. We now offer at least 2 live shows each week and would love to expand will collaborative support or sponsorships from the community.
 
ACCOMPLISHMENTS •   Music Therapy! Through the generous support of our community, we now have a full time Music Therapist available to kids at the hospital. We are seeing amazing results for kids who have high pain levels, chronic conditions and other challenges that make hospitalization especially difficult. We would love to make this an endowed position or create a named program honoring our supporters.
 
ACCOMPLISHMENTS •   Wiggle Out Loud! For the past two years, we've been the charity partner of Wiggle Out Loud. OKC's only family music festival has grown and helped kids and families live active, healthy, creative lifestyles. Partnerships with Wiggle Out Loud have led to hospital programs for kids, like performances from musicians, artist programs and Wiggle Out Loud TV, a live music variety show on our In The Zone TV channel.
 
ACCOMPLISHMENTS •   In 2017, we expanded our Paws for Purpose programs to add Targa, the first-ever facility dog program in an Oklahoma hospital.  Since then, two additional facility dogs - Ned and Dany - joined our team.  In 2020, we have a 4th pup pledged.  We've also grown our volunteer pet therapy program to nearly 20 dogs.  Modeling after evidence-based programs at top children's hospitals across the nation, the new program increases access to a therapy dog (in the care of a trained handler on staff with a clinical background) for kids facing difficult situations daily... when they need it most. 
 
GOALS •   We plan to enhance our Creative Arts programs with higher quality programs, more artist interactions and potential for an Art Therapy program. Another goal is financial and programmatic sustainability to ensure the legacy of The Children's Hospital VOLUNTEERS through our endowment established at Oklahoma City Community Foundation. 
 
Needs
 
VOLUNTEERS •   Experienced film, broadcasting, editing or acting volunteers to support In The Zone TV programs •   Experienced teacher or tutor volunteers •   Full time day, evening and weekend volunteers -- apply at www.VolunteerAtChildrens.org
 
FUNDS •   We are seeking support for a Creative Arts / Therapeutic Arts program to include salary/benefits for a dedicated professional and funding for supplies and programs for the first 2- to 3-years of the program.  To accomplish these goals and have a solid base, we aim to raise at least $150,000.
 
SPONSORSHIP •   Sponsors for our In The Zone TV live shows, to support tech upgrades, studio contractors and bringing in quality performers and artists to interact with kids - from $10,000 to $75,000 annually.

SPONSORSHIP •   Sponsors for Wiggle Out Loud family music festival, free to the public and focused on healthy, active & creative lifestyles.
 
ENDOWMENT •   Support for establishing an endowment to build a legacy for The Children's Hospital VOLUNTEERS programs through Oklahoma City Community Foundation.
 
 
CEO/Executive Director Statement
Dear friends, 
 
Many worthy organizations focus on life-changing research, treatment, education or even financial support, but our story is a little different. We HELP KIDS BE KIDS in the present moment, IN THE NOW.  Each day, I can walk the hospital halls and hear a story of our impact:
  • Getting a Pet Therapy dog visit on the day of diagnosis
  • Visiting the playroom before your 2-year-old's surgery
  • Playing BINGO on TV and winning prizes, even though you can't leave your room to play
  • Picking out a blue train from the Toy Cart
  • Riding in a wagon with your toys instead of a wheelchair
  • Singing your favorite song with a Music Therapist while your bandage is changed
  • Having a Cuddler hold your sweet baby because you have to go back to work
  • Meeting a celebrity hero or getting a picture with Santa, even though you're in the hospital
The work of The Children’s Hospital VOLUNTEERS is creating small, but very real and meaningful moments that can change an experience from one of stress or fear, to one of joy and support for a child and their family.  Because being a patient can be a scary, overwhelming, not-so-fun time – away from home, school, friends and ordinary life.  
 
Programs of the VOLUNTEERS help kids smile, laugh, cuddle, play, create – as much as they can while they are here.
 
If just one child is touched by a cozy blanket, a cool toy, a cuddle or a moment of fun, joy, shared laughter or creativity... it is something truly wonderful.
 
We feel SINCERE GRATITUDE FOR DONORS & VOLUNTEERS WHO MAKE IT POSSIBLE.  Our kids and families thank you! Even if they don’t say it… they feel it.  The Children's Hospital VOLUNTEERS thanks you for what you've helped us do for our kids & their families!
 
We would be honored to share more and be creative with community collaborations.  Our programs are at their best when we partner with the community.
 
Sincerely,
 
Sara Jacobson
Executive Director 
 
Area Served
Area Served
Geographic Area Served
Oklahoma - Statewide
Each year, The Children's Hospital VOLUNTEERS serves patients and families from every county in Oklahoma, from more than 20 states and from the international community. 
Service Categories
Secondary Organizational Category Arts,Culture & Humanities/
Tertiary Organizational Category Animal Related/
Programs
Description
The Zone - our 6,000 square foot play and learning center provides daily activities and special events for patients and families. Each year we support nearly 18,000 visits with toys, games, activities and LOTS of crayons.
 
In 2016 we opened our In The Zone TV studio to bring interactive programs to kids who cannot leave their rooms to play.  Current weekly shows include BINGO, arts shows and Wiggle Out Loud TV music variety show.
 
Sponsorship opportunities available for special events and In The Zone TV shows. 
Strategy
Population Served Children and Youth (0 - 19 years) Families People/Families of People with Health Conditions
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Successful programming in The Zone means all patients and families being treated at the hospital have an outlet for developmentally appropriate play.  If they cannot leave their rooms, that is provided through our volunteers, Child Life team or "In the Zone TV" programming that is interactive, educational and engaging.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
Therapeutic play, normalizing play, socialization and basic distrations that bring our patients out of their rooms and into fun environments help them to stay positive and continue to meet developmental milestones.  Research has demonstrated effectiveness in similar childrens hospital settings.  Likewise, families share feeback that activities are truly important to their well being in the hospital - and that more activities are always welcome.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
We use hospital surveys to patients, participation statistics and in person feedback to ensure programs are meaningful and high quality.  Likewise, we model programming on evidence-based best practices within the field.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.
We know our Pet Therapy sessions are successful based on consistent participation by families and positive, in person feedback.  Likewise, existing research demonstrates the value of this program.
Description
Our Toy Cart is a favorite VOLUNTEER program, providing each newly admitted child the choice of a toy to keep. 
 
General availability of toys in playrooms, on patient units and in waiting areas also plays a huge role in ensuring a positive patient experience and an outlet for stress, anxiety and fears our patients face.
Strategy
Population Served Children and Youth (0 - 19 years) Families
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program.
Mirroring long term success, overall program success for our Toy Cart and all toy related programming would be to maintain the availability of high quality, developmentally appropriate toys for all patient populations.  Data from surveys and in person feedback can help us to recognize success.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state.
Program success for our Toy Cart and all toy related programming would be to maintain the availability of high quality, developmentally appropriate toys for all patient populations.  Data from surveys and in person feedback can help us to recognize success.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
Patient survey data and in person feedback will help us monitor success.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success.
Making changes to the mix of available toys for a particular patient area based on the ages of patients is a measure of success.  For example, recognizing the need for additional infant and toddler toys and quickly supplying them to a unit experiencing growth in that patient population would be a positive program achievement.
Description
Added in 2016, a licensed Music Therapist is now available to kids who have chronic conditions, high pain levels or other difficult hospitalizations.  We have seen a tremendous impact for kids and families, from distress and anxiety to relaxation.  This has been an amazing new program addition.
Strategy
Population Served Children and Youth (0 - 19 years) Families
Program Success MonitoringHelpDescription of the tools used to measure or track program impact.
Additional program information available at www.VolunteeratChildrens.org
Description
In 2017, we added Targa, a full golden retriever, to the team.  She became the first facility dog in an Oklahoma hospital.  After Targa, we were blessed to add Ned and Dany in 2018. We have a fourth pledged pup expected to join us in early 2020.
 
This quick program growth was possible thanks to the fundraising efforts of Edmond North BALTO, Shilpa Abbitt's Big-A Charitable Fund, Landers Auto, OU Baseball, OU Softball, Dunkin' Donuts' Joy in Childhood Foundation and others.  
 
Strategy
Population Served Children and Youth (0 - 19 years)
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state. Research shows us the impact of Pet Therapy on patients in hospital settings. Our program will be successful if we can provide weekly pet therapy to patients that would not have access due to sensitivity of their situation: new diagnosis, death/bereavement, trauma, high risk, intensive care, etc.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. We will benchmark with top children's hospitals that have established facility dog programs. We will create a tool for patient/family feedback.
Description
Many top children's hospitals have Art Therapists and art programming to consistently bring this supportive medium to patients and families. In 2019 we formed a collaborative artist-in-residence with Ginna Dowling - our first step toward a robust therapeutic arts program. The Children’s Hospital currently offers patient and family support and play programming through child life, music therapy, facility therapy dogs, volunteers, special events and more. This year, the focus is on expanding arts experiences and building a program.
“Art is not just visual – it engages the whole person and engenders hope. That’s why building a strong art program for our kids is vital,” said Sara Jacobson, director, Child Life and Volunteers with The Children’s Hospital. “There is great healing power in this combination of creative expression, collaboration and community.”
“The Language of Hope and Courage” project (2019-2020) is generously funded by: Mid-America Arts Alliance, the National Endowment for the Arts, the state arts agencies of Arkansas, Kansas, Missouri, Nebraska, Oklahoma, and Texas, the Kirkpatrick Family Fund, and The Children’s Hospital Volunteers charity.
Our Needs: 1) To replicate what has worked well with this collaboration and continue with annual artist partnerships, 2) hire a full time Art Therapist to guide these collaborations and bring personalized art therapy to kids during their most sensitive moments, 3) elevate everyday arts and crafts to therapeutic and professional levels, and 4) build a collection of art created by patients and families to display at the hospital - telling our patient stories with their own creativity and imagery, inspiring future patients and helping the hospital feel more kid-friendly.
Strategy
Population Served Families Children and Youth (0 - 19 years) Children Only (5 - 14 years)
CEO/Executive Director
CEO/Executive Director Sara Jacobson
Start Date Oct 2013
Email sara.jacobson@oumedicine.com
Experience
Executive Director, The Children’s Hospital VOLUNTEERS (2013-present)
  • Funded and implemented the first Music Therapy program at The Children's Hospital
  • Selected by Edmond North BALTO; funded and implemented the first facility therapy dog in an Oklahoma hospital
  • Increased income by 30% each year as E.D.
  • Raised $500,000 to open The Zone (play and learning space) in 2010; continued program funding, renovations and support at $50,000-$100,000 annually.
  • Opened TV & Music studio through community collaborations, grants and in kind donations-—bringing live programs to patients and families isolated in rooms.
  • Sustained successful grant collaborations including a 12-year corporate relationship for more than $2.1 million and a 8-year local business relationship for more than $250,000.
  • Grew community volunteerism to more than 300 full time and 1,200 event volunteers.
  • Partnered with Wiggle Out Loud music festival as beneficiary; leveraged collaborations and built Creative Arts programming at the hospital.
  • Managed accounting, finance and development for annual budget of $900,000.
  • Applied best practices from Standards for Excellence, Oklahoma Center for Nonprofits.
  • Instituted a re-branding and grassroots public relations campaign resulting in increased social media following, community awareness and new donations.
Child Life & Volunteer Director, The Children’s Hospital (2010-present)
  • Grew from 8 to 21 positions over 7 years, amidst healthcare trends toward staff consolidation.
  • Integrated two unique departments into one culture
  • Utilized community-funded fellowship grant to pilot/showcase demand; received positive interdisciplinary feedback and demonstrated business case.
  • Implemented new Children’s Schoolhouse program and a conference for teachers.
  • Fostered team commitment to research, evidence-based practices and involvement at local, regional and national level—seven staff at national Child Life Conference 2014-2016 plus local presentations.
  • Strengthened relationships with directors and physicians.
 
Community Leadership: OU Price College of Business MBA Advisory Board (2015-present), Child Life Zone Network & Teammates for Kids Collaborator (2010-present), Assoc. of Fundraising Professionals Committee/Board Member (2017-present) & The Plaza District Board Member (2012-2014)
Staff
Number of Full-time Staff 7
Number of Part-time Staff 0
Number of Contract Staff 0
Number of Volunteers 280
Staff Retention Rate 100
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? No
Organizational Plans
Fundraising Plan Under Development
Policy against commission-based compensation for fundraising consultant No
Communication Plan Under Development
Strategic Plan Under Development
Management Succession Plan Under Development
Organization Policies and Procedures Under Development
Collaborations
The Children's Hospital at OU Medical Center, Edmond North BALTO, Wiggle Out Loud, Dunkin' Donuts Joy in Childhood Foundation, Kirkpatrick Foundation, Kirkpatrick Family Fund, Starlight Foundation, Teammates for Kids (Troy Aikman & Garth Brooks), Kohl’s Cares, Bob Moore Auto Group, Junior League of OKC, Oklahoma City Museum of Art, SandRidge Energy, Chesapeake Energy, Norman High School Tigerpalooza, Sodexo, Landers Auto, Flogistix, Southwest Airlines, Mathis Brothers & KOCO, Vs. Cancer Foundation, Thunder, OSU, OU, Children’s Hospital Foundation, Ronald McDonald House Charities of Oklahoma City, Cavett Kids Foundation, Inc. and many more!
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? No
Board Chair
Name Candice Pugh Brown
Company Affiliation Entrepreneur
Term Jan 2018 to June 2020
Email candice.r.pugh@gmail.com
Board of Directors
List Current as of Jan 01, 2020
Board of Directors List
NameAffiliationStatus
Lindsay FlesherVoting
Victor GuillermoVoting
Rachel HendersonVoting
Kindt MyersVoting
Katie PattonVoting
Emily WiserVoting
Board Demographics - Ethnicity
Caucasian 6
Hispanic/Latino 1
Board Demographics - Gender
Male 2
Female 5
Governance
Board Term Lengths 1 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 50 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Under Development
Standing Committees
Board Governance
Finance
Executive
N/A
Comments on Board & Governance
CEO/Executive Director/Board Comments
In February 2020, our board voted and approved moving to the fiscal (July 1 to June 30) calendar.  This year's board term and budget is being extended by 6 months to make this transition.   
Current Fiscal Year
Fiscal Year Jan 01, 2020-Dec 31, 2020
Current Year Budgeted Total Income $891,800
Current Year Budgeted Total Expenses $760,250
Financial Documents
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201820172016
Contributions$380,108$606,889$473,358
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions------
------
$181,075$28,793$12,949
Investment Income, Net of Losses$9,179$2,002$1,312
Unrealized Gain/Loss------
Membership Dues------
Special Events$31,004($11,344)$6,717
Revenue In-Kind------
Other$4,039----
Expense Allocation
Fiscal Year201820172016
Program Expense$301,628$393,658$340,260
Administration Expense$175,654$107,711$131,515
Fundraising Expense$49--$819
Payments to Affiliates------
Total Revenue/Total Expenses1.271.251.05
Program Expense/Total Expenses63%79%72%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201820172016
Total Assets$1,621,298$1,478,574$1,316,055
Current Assets$1,058,478$1,261,789$1,030,288
Long-Term Liabilities------
Current Liabilities$171,474$156,824$119,276
Total Net Assets$1,449,824$1,321,750$1,196,779
Solvency
Short Term Solvency
Fiscal Year201820172016
Current Ratio: Current Assets/Current Liabilities6.178.058.64
Long Term Solvency
Fiscal Year201820172016
Long-Term Liabilities/Total Assets0%0%0%
Funding Sources
Top Funding Sources
Fiscal Year201820172016
Top Funding Source & Dollar AmountContributions $380,108Contributions $606,889Contributions $473,358
Second Highest Funding Source & Dollar AmountEarned Revenue $181,075Earned Revenue $28,793Earned Revenue $12,949
Third Highest Funding Source & Dollar AmountSpecial Events $31,004Investment Income $2,002Special Events $6,717
Capital Campaign
Currently in a Capital Campaign? No
Comments on Financials
Foundation Staff Comments
All prior year financial information is from the IRS Form 990s.
 
Contributions may include foundations and corporations when the breakout was not available.
 
The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.
 
Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.
Address 1200 Everett Dr, Box 71
Oklahoma City, OK 73104
Primary Phone 405 271-4870
Give with Credit Card https://www.VolunteerAtChildrens.org
CEO/Executive Director Sara Jacobson
Board Chair Candice Pugh Brown
Board Chair Company Affiliation Entrepreneur