Central Oklahoma Camp and Conference Center, Inc.
1 Twin Cedar Ln
Guthrie OK 73044-7041
Tax Exempt Status Public Supported Charity
Mission Statement The mission of Central Oklahoma Camp & Conference Center is to provide an outdoor oriented, safe haven where all persons may come to retreat, reflect, have fun and gain knowledge and skills which will nurture their lives, their love of God and one another.
"Changing Lives One Camp at a Time"
Contact Information
Contact Name Josh McClennahan
Contact email josh@centralchristiancamp.org
Address 1 Twin Cedar Ln
Guthrie, OK 73044 7041
Phone (405) 2822811
Fax 405-2822811
County Logan
Alternate Phone 405 2822811 2822811
How to Give
Donate to Endowment http://occf.org/mph/
Other ways to donate, support or volunteer
Central Oklahoma Camp and Make Promises Happen (MPH) are dedicated to impacting the lives of each and every camper, volunteer and parent in our camp family. Campers’ lives are changed through the first time they experience nature, jump off a diving board amidst a cheering crowd, or when they create a lifelong relationship with a camp friend. When volunteers get outside of themselves, do things for other people, and see others’ disabilities in a different light, their lives are changed. Witnessing the growth in their camper,
each and every time they come to camp, parents’ and caregivers’ lives are changed, as well.
Please join us as we continue to "Change Lives, One Camp at a Time". Central Oklahoma Camp and Make Promises Happen rely greatly on contributions from those who value the importance of outdoor recreation available to all. 
Ways to Contribute to MPH Program
On our website:
  • Click “donate now” to make a monetary donation through Central Oklahoma Camp’s Pay-Pal account. 
  • Visit our “wish list” to view the list of items that we need.
  • Support MPH through our “MPH Endowment” at the Oklahoma City Community Foundation.
  • “Contact us” for information regarding in-kind donations of service and/or goods.
  • We are always in need of volunteers.  If you or someone you know 15 yrs of age or older would like to volunteer time to spend with a camper please visit “MPH Volunteer Central.”
  • Participate in our partnered fundraisers with Frontier City, Oklahoma Cross Country Racing Association (OCCRA), Pollard Theater or others as they come up and are featured on our website.
Contact our office by phone 405-282-2811 or 800-299-2811or by mail #1 Twin Cedar Lane, Guthrie, OK 73044 to contribute to the camp or to the Make Promises Happen program.
Financial Summary
 
 
Projected Revenue $786,705.00
Projected Expenses $730,178.00
History and Background
Former Names
NameYear
Central Oklahoma Christian Camp, Inc.2016
Supported Organization Make Promises Happen
Year Founded 1958
IRS Ruling Year 1972
State Registration Expiration June 2013
Statements
Mission The mission of Central Oklahoma Camp & Conference Center is to provide an outdoor oriented, safe haven where all persons may come to retreat, reflect, have fun and gain knowledge and skills which will nurture their lives, their love of God and one another.
Background In 1955, members of Disciples churches in the central and NW areas of Oklahoma came together and organized 40 acres of land, resources and facilities for the beginning of what is now Central Christian Camp & Conference Center.  From offering tent camping only, to lodging and conference facilities for 200+ people, we have grown immensely, including growth to nearly 300 acres, 4 ponds and many recreational facilities. In 1972, Central Christian Camp began hosting and directing camps for persons with special needs.  This has grown into a premier program called Make Promises Happen (MPH) which is now Oklahoma’s only camp and travel program which serves individuals ages 6 and older with all types of special needs who are located locally, statewide and regionally. Today, Central Christian Camp & Conference Center is realizing its mission of providing an outdoor recreational facility for all persons to come and enjoy. Central Christian Camp and Make Promises Happen provides recreational opportunities to thousands of individuals with special needs, much needed respite for parents and caregivers of individuals with special needs, and life changing volunteer opportunities for individuals ages 15 and older each year. Central Christian Camp provides facilities and programming to Disciples, other denominations, religions, nonprofit and government organizations, as well as family reunions, retreats, birthday parties, and weddings throughout the year.
Impact
Central Oklahoma Camp and Make Promises Happen enjoyed a tremendous 2016 in which over 11,000 guests experienced our beautiful campsite. Our Make Promises Happen program expanded to over 2,000 campers and volunteer counselors enjoying weekend and week-long events throughout the year. In meeting with our set goals in our first comprehensive strategic plan, our MPH program exceeded all areas of projected growth. Thus offered more individuals with special needs increased self confidence and advanced independence, built humility and personal growth in our volunteer counselors and provided parents and caregivers much needed respite.
In 2017, COCC’s focus is on updating its current facilities, creating additional program areas and continuing to build community knowledge through marketing and public relations. MPH looks to expand services to more individuals, who are in search of universally accessible outdoor recreation opportunities, through developing leadership and subsequently creating additional camping and adventure events.
Needs
Central Oklahoma Camp and Make Promises Happen are currently seeking funding for the following areas:
  • Multi-Purpose Building - $500,000 - As our guest sizes continue to grow, the need for another venue complete with dining hall, an indoor basketball court, and small group meeting rooms is needed. 
  • The remodeling of our dining hall and conference center restrooms - $30,000 - In order to better serve our clients with special needs, these facilities must be made more accessible.
  • Remodeling of 8 of our cabins - $45,000 – This is to provide a much needed update to our modern cabins and rustic cabin Quail Terrace.
  • Yearly summer staff - $20,000 – For the past 5, we have added summer program staff, who were received well by our various groups on site. COCC and MPH are looking for a funding source for this service.
  • Reserve Fund - $50,000 – This is to build a reserve fund in order to maintain operations of camp during the non-summer months.

 

CEO/Executive Director Statement Central Oklahoma Camp and its program, Make Promises Happen (MPH), is uniquely situated (30 miles NNE of the geographical center of Oklahoma) to provide services to children, youth, young adults and adults with special needs, and who are medically at-risk.  We partner with other organizations that don’t have the facilities or resources that we do so as to provide fully integrated experiences and care for our clients.  We also provide off-site experiences such as skiing in Winter Park, surfing in South Texas, and zip lining through the rain forest in Costa Rica. As well as, excursion trips in Oklahoma for our local target population.  We have a large volunteer base and our logged volunteer hours are among the highest in Oklahoma.  We have ongoing programs to continually upgrade the professionalism of our staff and volunteers.  We have consistently delivered approximately 90% of our budget to programs and ……… we have been doing this for over 30 years!
Area Served
Area Served
Geographic Area Served
Oklahoma - Statewide
Central Oklahoma
Oklahoma City Metropolitan Statistical Area (all 7 counties)
Logan County
Oklahoma County
Central Oklahoma Camp & Conference Center and the Make Promises Happen program primarily provide recreational opportunities to individuals throughout Oklahoma, however opportunities are not limited to Oklahoma residents and are sometimes taken advantage of by individuals from surrounding states.
Service Categories
Secondary Organizational Category Human Services/Developmentally Disabled Services/Centers
Tertiary Organizational Category Human Services/Children's and Youth Services
Programs
Description
Make Promises Happen (MPH) provides onsite outdoor recreational camping opportunities to individuals, ages 6 and older, with special needs. In an accessible and inviting environment, MPH enables these campers to succeed at camp activities. While campers are enjoying MPH events, their families/caregivers are provided with much needed respite. Finally, MPH provides young adults and adults with life-changing volunteering opportunities as one-on-one camp counselors.
Make Promises Happen also embarks on life changing adventure trips with MPH campers. MPH Campers have the opportunity to participate in skiing adventures, surf excursions, Costa Rican adventures, and Oklahoma road trips.
Through Make Promises Happen onsite events and offsite adventure trips, MPH allows campers with special needs the chance to enjoy outdoor activities that so many people take for granted and conquer tasks which many people never experience.
Make Promises Happen is “Changing Lives One Camp at a Time!”
Strategy
Population Served People/Families with of People with Disabilities People/Families with People of Developmental Disabilities People/Families of People with Health Conditions
Program Short-term SuccessHelpDescription of short-term achievement(s) or improvement(s) that will result from this program. Current campers will continue to show growth in personal achievements while attending MPH events. This will be achieved by continuing to modify and create activities and programs which are universally accessible.
Program Long-term SuccessHelpDescription of the ultimate change(s) that will result from this program. This may be far into the future or represent an ideal state. Make Promises Happen will continue to offer access to outdoor recreation to individuals with special needs, regardless of physical or mental limitations, or financial ability to pay, at a rate of 1% growth each year. In the next 5 years, MPH will provide open enrollment travel programs for individuals with special needs.
Program Success MonitoringHelpDescription of the tools used to measure or track program impact. Program success is monitored through camp attendance data and camper feedback.
Examples of Program SuccessHelpSpecific examples of changes in behaviors or testimonies of changes that demonstrate program success. Make Promises Happen camp attendance numbers have continued to grow dramatically since 1972, the year of its founding. Due to increased awareness and visibility within the community, there has been a heavy volume of enrollment and involvement.  Additional MPH camps have been added each year for the past 5 years, resulting in new campers receiving services. Camps continue to reach capacity with waiting lists.  MPH's adventure (travel) program has given hundreds of campers the opportunity to enjoy skiing and surfing. Camper feedback remains consistently high for all of MPH’s programs.
Comments on Programs
CEO/Executive Director/Board Comments Central Oklahoma Camp and its program, Make Promises Happen (MPH), is uniquely situated (30 miles NNE of the geographical center of Oklahoma) to provide services to children, youth, young adults and adults with special needs, health issues and at-risk situations.  We partner with other organizations that don’t have the facilities or resources that we do so as to provide fully integrated experiences and care for our clients.  We also provide off-site experiences such as skiing in Winter Park, surfing in South Texas and excursion trips in Oklahoma for our local target population.  We have a large volunteer base and our logged volunteer hours are among the highest in Oklahoma.  We have ongoing programs to continually upgrade the professionalism of our staff and volunteers.  We have consistently delivered approximately 90% of our budget to program and ……… we have been doing this for over 30 years!
CEO/Executive Director
CEO/Executive Director Josh McClennahan
Start Date Aug 2015
Email josh@centralchristiancamp.org
Senior Staff
NameTitle
Derrick WarnockDirector of Programming
Elisha WheelerDirector of Operations
Staff
Number of Full-time Staff 6
Number of Part-time Staff 12
Number of Contract Staff 6
Number of Volunteers 341
Staff Retention Rate 100
Are professional development opportunities provided? Yes
Does CEO/Executive Director have formal evaluations? Yes
Management reports to board? Yes
Staff Demographics - Ethnicity
Asian American/Pacific Islander 0
Caucasian 20
Hispanic/Latino 4
Staff Demographics - Gender
Male 8
Female 6
Not Specified 10
Organizational Plans
Fundraising Plan Under Development
Policy against commission-based compensation for fundraising consultant Yes
Communication Plan Under Development
Strategic Plan Yes
Number of Years Strategic Plan Considers 5
Date Strategic Plan Adopted Jan 2012
Management Succession Plan Under Development
Organization Policies and Procedures Under Development
Collaborations
Groups and Organizations we collaborate with for funding: Oklahoma Community Foundation, Oklahoma Disciple Fund, Combine Federal Campaign, Local Independent Charities
Groups and Organizations we collaborate with to provide camping opportunities which  meet our mission: Ally's House, Brain Injury Association of OK, Boy Scouts, Camp Fire, Diabetes Solutions, Prader-Willi Association of OK, Camp Kesem of OK, Rotary Youth Leadership Award, Regional Food Bank of OK, International Order of the Rainbow for Girls, Center of Family Love, YMCA of Greater of OKC, Girl Scouts, Job Corp, Kiwanis, Lions Club, Oklahoma Cross Country Racing Association, OSU, OU, OCU, UCO, Langston University, Oklahoma Christian University, Teen Empower as well as numerous churches and public schools. 
External Assessments and Accreditations
Assessment/AccreditationYear
American Camping Association (ACA) - Accreditation2012
Risk Management Provisions
Accident and Injury Coverage
Commercial General Liability and D and O and Umbrella or Excess and Automobile and Professional
Directors and Officers Policy
Flood
General Property Coverage and Professional Liability
Improper Sexual Conduct/Sexual Abuse
Special Event Liability
Government Licenses
Is your organization licensed by the government (federal, state and/or local)? Yes
Board Chair
Name Bob Myers
Company Affiliation Myers Landscape
Term Jan 2017 to Dec 2018
Email sreym@cox.net
Board of Directors
List Current as of July 01, 2017
Board of Directors List
NameAffiliationStatus
Treasurer Spencer Bowen AccountantVoting
Janetta Cravens OK Center for NonporfitsVoting
Vice President Mary Doughtry Mary KayVoting
Secretary Ronnie Fields El Reno Christian Church, PastorVoting
Dan Meinders Voting
President Bob Myers Myers LandscapingVoting
Wayne Nivin Community VolunteerVoting
Mike Snell FCC Midwest CityVoting
Keith Spaudling Voting
Lonetta Sprague Ret. Sands Springs Public SchoolsVoting
Brain Sterkel InterbankVoting
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 1
Board Demographics - Gender
Male 9
Female 3
Governance
Board Term Lengths 3 years
Percentage of Board Making Monetary Contributions to the Organization 100 %
Percentage of Board Making In-Kind Contributions to the Organization 41 %
Board Orientation Yes
Constituency Includes Client Representation Yes
Written Board Selection Criteria? Under Development
Standing Committees
Audit
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Executive
Comments on Board & Governance
CEO/Executive Director/Board Comments
      
Current Fiscal Year
Fiscal Year Jan 01, 2017-Dec 31, 2018
Current Year Budgeted Total Income $786,705
Current Year Budgeted Total Expenses $730,178
IRS Letter of Determination
Prior Three Years' Financial History
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201520142013
Contributions$286,180$196,940$184,920
Foundation and
Corporation Contributions
------
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions------
------
$446,572$484,596$350,072
Investment Income, Net of Losses$15,947$26$6
Unrealized Gain/Loss----$2,178
Membership Dues------
Special Events--$56,280$49,605
Revenue In-Kind------
Other$69,745$5,454$18,941
Expense Allocation
Fiscal Year201520142013
Program Expense$575,978$568,605$515,697
Administration Expense$79,506$65,510$52,510
Fundraising Expense$10,709$16,378$11,036
Payments to Affiliates------
Total Revenue/Total Expenses1.231.141.05
Program Expense/Total Expenses86%87%89%
Fundraising Expense/Contributed Revenue--29%22%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$1,331,226$1,346,153$1,205,030
Current Assets$39,222$90,812$21,328
Long-Term Liabilities$44,218$165,475$105,382
Current Liabilities$19,989$65,910$77,683
Total Net Assets$1,267,019$1,114,768$1,021,965
Solvency
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities1.961.380.27
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets3%12%9%
Funding Sources
Top Funding Sources
Fiscal Year201520142013
Top Funding Source & Dollar AmountEarned Revenue $446,572Earned Revenue $484,596Earned Revenue $350,072
Second Highest Funding Source & Dollar AmountContributions $286,180Contributions $196,940Contributions $184,920
Third Highest Funding Source & Dollar AmountOther $69,745Special Events $56,280Special Events $49,605
Endowment? Yes
Endowment Spending Policy Percentage
Endowment Spending Policy Percentage (if selected) 5 %
Credit Line? Yes
Reserve Fund? Yes
Capital Campaign
Currently in a Capital Campaign? Anticipated In 3 Years
Comments on Financials
CEO/Executive Director/Board Comments
In carrying out our mission, we assess user fees at below cost in order to make our services as affordable as possible to our target population.  The shortfall is made up through endowment income, contributions and special events fundraising.  It is our intent to maintain this revenue structure and keep our user fee increases to a minimum.
We are always looking for ways to reduce expenses.  However, at our current operating margin, reductions are hard-won and due care is given not to over expend resources to gain a small reduction in expense.
One expense item we plan to increase is our marketing.  For the services we provide, our name recognition and our perceived presence in the community needs to be much larger than it is.  The bolstering of our presence in the community will increase our camp use numbers, seek out additional volunteers to support our program, provide additional contributions and build our two endowments (Oklahoma City Community Foundation and Oklahoma Disciples Fund), which currently have a spending policy of 5% and 4.5%.
Foundation Staff Comments
All prior year financial information is from the IRS Form 990s.
 
Note:  CY2015 had a prior period adjustment of $56,864, which is included in "Other" Income.
 
Contributions may include foundations and corporations when the breakout was not available.

The financial information presented is obtained from the following sources: IRS Form 990, independent audit reports, financial statements – board approved when available, and supplemental information from the organization. We do not warrant or guarantee the timeliness, errors or inaccuracies. With respect to information regarding financial performance, nothing on this website should be interpreted as a statement or interpretation by OCCF staff.

Organizations with a GiveSmartOKC profile are responsible for updating information annually within 45 days following the end of their fiscal year.


 
 
Address 1 Twin Cedar Ln
Guthrie, OK 73044 7041
Primary Phone 405 2822811 2822811
Give to Endowment http://occf.org/mph/
CEO/Executive Director Josh McClennahan
Board Chair Bob Myers
Board Chair Company Affiliation Myers Landscape